8960--Supply, Assortment of Dairy Products - Nutrition Food Service, Ann Arbor

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Contract Opportunity

Attachment 1: Template for Combined Synopsis-Solicitation for Commercial Products and Commercial Services
Effective Date: 03/15/2023
Revision: 01
Description
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-07.

This solicitation is a full and open competition. No set-aside restrictions.

The associated North American Industrial Classification System (NAICS) code for this procurement 311511, Fluid Milk Manufacturing with a small business size standard of 1150 employees.
The FSC/PSC is 8960.

The Department of Veterans Affairs, Network Contracting Office (NCO) 10, Regional
Procurement Office (RPO) Central, 5500 Armstrong Rd, Battle Creek MI 49037 is seeking to purchase Dairy products.

All interested companies shall provide quotations for the following brand name or equal products:

Supplies/Services

Product Number
Product Description
Brand
Pack
Estimated Quantity
452767
MILK, WHOLE VITAMIN D SS GABLE TOP CARTON REF
COUNTRY FRESH
40/.5 PT
49
7808469
MILK, SKIM VITAMIN A & D SS GABLE TOP CARTON REF FAT-FREE
COUNTRY FRESH
40/.5 PT
41
3455432
MILK, 2% REDUCED FAT VITAMIN A & D SS GABLE TOP CARTON REF
COUNTRY FRESH
40/.5 PT
23
306720
YOGURT, ASSORTED BLENDED RBST FREE SS CUP REF PEACH & RASPBERRY
YOPLAIT
48/4 OZ
0
6477921
JUICE, APPLE 100% SS CUP REF
ARDMORE FARMS
96/4 OZ
20
1477926
JUICE, ORANGE 100% SS CUP REF
ARDMORE FARMS
96/4 OZ
15
3550342
ICE CREAM CUP, VANILLA FROZEN PLASTIC
GLENVIEW FARMS
48/4 OZ
0
1685882
CHEESE, COTTAGE SMALL CURD 1% MILK FAT TUB REF
GLENVIEW FARMS
4/5 LB
24
9118234
ICE CREAM CUP, CHOCOLATE FROZEN PLASTIC
GLENVIEW FARMS
48/4 OZ
0
335265
YOGURT, ASSORTED STRAWBERRY & STRAWBERRY BANANA BLENDED LIGHT FAT-FREE SS C
YOPLAIT
48/4 OZ
0
2632107
MILK SUB, ALMOND VANILLA ASEPTIC CARTON SHELF STABLE
SILK
18/8 OZ
0
1477934
JUICE, GRAPE 100% SS CUP REF
ARDMORE FARMS
96/4 OZ
0
762096
MILK, 2% REDUCED FAT PASTEURIZED RBST FREE VITAMIN A & D GABLE TOP CARTON R
GLENVIEW FARMS
50/.5 PT
5
2650452
MILK, WHOLE CARTON GABLE TOP REF HOMOGENIZED
BORDEN DAIRY OH
50/.5 PT
5
3704202
MILK SUB, SOY VANILLA ASEPTIC SHELF STABLE PRISMA VERY
SILK
18/.5 PT
0
2758884
MILK, WHOLE UHT VITAMIN D GRADE A SS ASEPTIC CARTON SHELF STABLE HOMOGENIZE
BORDEN UHT
27/.5 PT
0
1146125
ITALIAN ICE, LEMON FLAVOR DESSERT FROZEN TUBE SQUEEZE
LUIGI'S REAL ITALIAN ICE
24/4 OZ
0
9779166
SOUR CREAM, CULTURED FAT-FREE SS PACKET REF
LAND O'LAKES
100/1 OZ
0
2900892
MILK, SKIM CARTON REF FAT-FREE
DAIRYMENS
50/.5 PT
3
6855627
MILK, SKIM VITAMIN A & D PLASTIC JUG REF FAT-FREE
DAIRY PURE / CREAMLAND
4/1 GA
3
2792426
SHERBET, RASPBERRY CUP
BLUE RIBBON CLASSICS
48/4 OZ
0
2881075
SHERBET, ORANGE CUP
BLUE BUNNY
48/4 OZ
0
5146121
ITALIAN ICE, CHERRY DESSERT SQUEEZE UP TUBE
LUIGI'S REAL ITALIAN ICE
24/4 OZ
0
3645741
POPSICLE, ASSORTED ORANGE CHERRY GRAPE SUGAR-FREE IW
POPSICLE
6/18/1.65 OZ
0
10942
CHEESE, CREAM PLAIN SPREAD LIGHT SS PLASTIC CUP REF
PHILADELPHIA
100/.75 OZ
0
4863590
ICE CREAM, STRAWBERRY FROZEN CUP
GLENVIEW FARMS
48/4 OZ
0
1611819
MILK, 1% LOW FAT UHT LACTOSE FREE ASEPTIC CARTON SHELF STABLE
DAIRY PURE / DIVERSIFIED FOODS
27/8 OZ
2
6590079
ICE CREAM BAR, STRAWBERRY SHORTCAKE IW
GOOD HUMOR
24/4 OZ
0
7722565
YOGURT, ASSORTED STRAWBERRY BLUEBERRY & PEACH BLENDED LOW FAT SS CUP REF
DANNON LIGHT & FIT
24/5.3 OZ
0
1832828
YOGURT, ASSORTED STRAWBERRY & VANILLA BLENDED SS CUP TWIN PACK REF
DANNON
48/4 OZ
0
6777770
ICE CREAM CUP, CHOCOLATE BROWNIE BOMB LOADD
BLUE BUNNY
12/8.5 OZ
0
2302125
ICE CREAM BAR, VANILLA W/ ORANGE SHERBET
BLUE RIBBON CLASSICS
2/24/3 OZ
0
9333675
YOGURT, ASSORTED STRAWBERRY & PEACH BLENDED LIGHT FAT-FREE SS CUP REF
DANNON LIGHT & FIT
6/4/4 OZ
0
8480154
SOUR CREAM, CULTURED ALL NATURAL SS PACKET REF
DAISY BRAND
100/1 OZ
0
7868792
YOGURT, STRAWBERRY BLENDED FAT-FREE SS CUP REF
DANNON LIGHT & FIT
12/5.3 OZ
0
6601025
ICE CREAM SANDWICH, COOKIES & CREAM TFF OREO
KLONDIKE
24/4.5 OZ
0
412981
MILK, 1% LOW FAT CARTON REF
PRAIRIE FARMS
50/.5 PT
1
6590137
ICE CREAM BAR, CHOCOLATE ECLAIR IW
GOOD HUMOR
24/4 OZ
0
8340861
CHEESE, CREAM LOAF PLASTIC WRAPPED REF
GLENVIEW FARMS
10/3 LB
0
7635261
SOUR CREAM, CULTURED HEAVY TUB REF
GLENVIEW FARMS
4/5 LB
1
Grand Total
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Statement of Work for the REQUIREMENT of NUTRITION AND FOOD SERVICE
at the Ann Arbor VA Medical Center

B.2 STATEMENT OF WORK (SOW)

The LTC Charles S. Kettles Veterans Affairs Medical Center Nutrition and Food Service has a requirement for various dairy products to include:

MILK, WHOLE VITAMIN D SS GABLE TOP CARTON REF
MILK, SKIM VITAMIN A & D SS GABLE TOP CARTON REF FAT-FREE
MILK, 2% REDUCED FAT VITAMIN A & D SS GABLE TOP CARTON REF
YOGURT, ASSORTED BLENDED RBST FREE SS CUP REF PEACH & RASPBERRY
JUICE, APPLE 100% SS CUP REF
JUICE, ORANGE 100% SS CUP REF
ICE CREAM CUP, VANILLA FROZEN PLASTIC
CHEESE, COTTAGE SMALL CURD 1% MILK FAT TUB REF
ICE CREAM CUP, CHOCOLATE FROZEN PLASTIC
YOGURT, ASSORTED STRAWBERRY & STRAWBERRY BANANA BLENDED LIGHT FAT-FREE SS C
MILK SUB, ALMOND VANILLA ASEPTIC CARTON SHELF STABLE
JUICE, GRAPE 100% SS CUP REF
MILK, 2% REDUCED FAT PASTEURIZED RBST FREE VITAMIN A & D GABLE TOP CARTON R
MILK, WHOLE CARTON GABLE TOP REF HOMOGENIZED
MILK SUB, SOY VANILLA ASEPTIC SHELF STABLE PRISMA VERY
MILK, WHOLE UHT VITAMIN D GRADE A SS ASEPTIC CARTON SHELF STABLE HOMOGENIZE
ITALIAN ICE, LEMON FLAVOR DESSERT FROZEN TUBE SQUEEZE
SOUR CREAM, CULTURED FAT-FREE SS PACKET REF
MILK, SKIM CARTON REF FAT-FREE
MILK, SKIM VITAMIN A & D PLASTIC JUG REF FAT-FREE
SHERBET, RASPBERRY CUP
SHERBET, ORANGE CUP
ITALIAN ICE, CHERRY DESSERT SQUEEZE UP TUBE
POPSICLE, ASSORTED ORANGE CHERRY GRAPE SUGAR-FREE IW
CHEESE, CREAM PLAIN SPREAD LIGHT SS PLASTIC CUP REF
ICE CREAM, STRAWBERRY FROZEN CUP
MILK, 1% LOW FAT UHT LACTOSE FREE ASEPTIC CARTON SHELF STABLE
ICE CREAM BAR, STRAWBERRY SHORTCAKE IW
YOGURT, ASSORTED STRAWBERRY BLUEBERRY & PEACH BLENDED LOW FAT SS CUP REF
YOGURT, ASSORTED STRAWBERRY & VANILLA BLENDED SS CUP TWIN PACK REF
ICE CREAM CUP, CHOCOLATE BROWNIE BOMB LOADD
ICE CREAM BAR, VANILLA W/ ORANGE SHERBET
YOGURT, ASSORTED STRAWBERRY & PEACH BLENDED LIGHT FAT-FREE SS CUP REF
SOUR CREAM, CULTURED ALL NATURAL SS PACKET REF
YOGURT, STRAWBERRY BLENDED FAT-FREE SS CUP REF
ICE CREAM SANDWICH, COOKIES & CREAM TFF OREO
MILK, 1% LOW FAT CARTON REF
ICE CREAM BAR, CHOCOLATE ECLAIR IW
CHEESE, CREAM LOAF PLASTIC WRAPPED REF
SOUR CREAM, CULTURED HEAVY TUB REF

All products must be in disposable packaging. Glass recycling cannot be accommodated.

Description of Agreement

This agreement shall govern the terms and conditions and prices under which the contractor shall furnish, and the Federal Government shall order dairy products for the LTC Charles S. Kettles VA Medical Center, 2215 Fuller Road, Ann Arbor, MI 48105

Extent of Obligation

The Federal Government is obligated only to the extent of authorized calls placed against this agreement.

Delivery Instructions. All deliveries shall be made to: LTC Charles S. Kettles VA Medical Center, 2215 Fuller Road, Ann Arbor, MI 48105. The type of delivery order will be specified when the order is placed, and the Contractor shall deliver within the timelines stated below:
Routine: All routine orders shall be delivered within 24 (twenty-four) hours according to the delivery location in the above SOW, during normal business hours. Routine deliveries are not required on the weekends or federal holidays. Routine stock delivery orders will be placed by phone during normal business hours, 6:30am to 3:00 p.m. local time, Monday through Friday excluding all federal holidays.

HOURS OF SERVICE

The Contractor shall be available, 24 hours per day, 365 days per year including Federal holidays. The following terms have the following meanings:

Regular Delivery Schedule: Monday through Friday, 6:30 am to 3:00 pm
Federal Holidays: The 10 holidays observed by the Federal Government are:

New Year s Day Dr. Martin Luther King JR Birthday
President s Day Memorial Day
Independence Day Labor Day
Columbus Day Veterans Day
Thanksgiving Day Christmas Day

The President of the United States of America may declare additional days as a Federal holiday, and if so, this holiday will automatically be added to the list above. When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday by U.S. Government agencies.

The Department of Veterans Affairs Financial Services Center (VAFSC) is the Designated Agency Office for all payments of invoice as defined in the Prompt Payment Act (PPA). Invoices shall be submitted directly to one of the following addresses for payment:
Regular Mail Federal Express Address
Dept. of Veterans Affairs Financial Services Center
Financial Services Center 1615 Woodward Street
PO Box 149971 Austin, TX 78772
Austin, TX 78714-9971

The purchase order/contract period of performance is November 15, 2024 through November 14, 2025.
Place of Performance/Place of Delivery
Address:
2215 Fuller Rd
Ann Arbor, MI
Postal Code:
48105
Country:
UNITED STATES

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (SEP 2023)
FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services (MAY 2024)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:
FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (NOV 2023)
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services (MAY 2024)
FAR 852.232-72 Electronic Submission of Payment Requests (NOV 2018)
FAR 852.242-71 Administrative Contracting Officer (OCT 2020)

The following subparagraphs of FAR 52.212-5 are applicable:
FAR 52.204 10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109 282) (31 U.S.C. 6101 note).
FAR 52.204 27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117 328).
FAR 52.204 30, Federal Acquisition Supply Chain Security Act Orders Prohibition. (DEC 2023) (Pub. L. 115 390, title II).
FAR 52.209 6, Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) (31 U.S.C. 6101 note).
FAR 52.219 4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).
FAR 52.219 28, Post-Award Small Business Program Representation (FEB 2024) (15 U.S.C. 632(a)(2)).
FAR 52.222 19, Child Labor Cooperation with Authorities and Remedies (FEB 2024) (E.O. 13126).
FAR 52.222-21, Prohibition of Segregated Facilities (APR 2015).
FAR 52.222 26, Equal Opportunity (SEP 2016) (E.O. 11246).
FAR 52.222 36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793).
FAR 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627).
FAR 52.223-23, Sustainable Products and Services (MAY 2024) (E.O. 14057, 7 U.S.C. 8102, 42 U.S.C. 6962, 42 U.S.C. 8259b, and 42 U.S.C. 7671I).
FAR 52.225-1, Buy American Supplies (OCT 2022) (41 U.S.C. chapter 83).
FAR 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).
FAR 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) (E.O. 13513)
FAR 52.229 12, Tax on Certain Foreign Procurements (FEB 2021).
FAR 52.232-33, Payment by Electronic Funds Transfer System for Award Management (OCT 2018) (31 U.S.C. 3332).

Other VA Acquisition Regulation Provisions and Clauses
VAAR 852.203-70, Commercial Advertising
VAAR 852.232-72, Electronic Submission of Payment Requests
VAAR 852.246-71, Rejected Goods

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.
Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.
The award will be made to the response most advantageous to the Government.
Responses should contain your best terms, conditions.

ADDENDUM to 52.212-2 EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL
SERVICES
(a) Basis for Award. The Government will issue a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government,
price and other factors considered.

(b) The following factors shall be used to evaluate quotations: Contracting Officer shall notify
potential quoters of the basis on which award will be made (price alone or price and other
factors, e.g., past performance and quality). Solicitations are not required to state the relative
importance assigned to each evaluation factor. Insert the significant evaluation factors such as
(1) technical capability or quality of the item offered to meet the Government requirement; (2)
price; and (3) past performance. The following is standard evaluation criteria. The evaluation
criteria utilized should be based on the type of supply and/or service being procured and the
complexity of that supply and/or service.
(1) Technical or Quality
(2) Delivery
(3) Past Performance
(4) Price
(5) Veterans Involvement {Pursuant to VAAR 813.003-70 (c) (2), to the extent that market
research does not support an SDVOSB or VOSB set-aside, the Contracting Officer shall include evaluation factors prescribed at VAAR 815.304}
(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government
reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government
reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is requesting or accepting alternate quotations. The information that shall be included in the quotation should be set forth in the quotation submission instructions (i.e., FAR Provision 52.212-1 and any addendum) of the solicitation and should vary based on the type of supply and/or service being procured and the complexity of that supply and/or service.
(1) Technical or Quality: The quotation will be evaluated to the extent to which it can meet
and/or exceed the Government s requirements as outlined in the solicitation and based on the
information requested in the instructions to quoters section of the solicitation.

(2) Delivery: detailed delivery plan must be submitted to ensure delivery within 24 hours specified.

(3) Past Performance: The past performance evaluation will assess the relative risks
associated with a quoter s likelihood of success in fulfilling the solicitation s requirements as
indicated by the quoter s record of past performance. The past performance evaluation may be based on the contracting officer s knowledge of and previous experience with the supply or
service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or
any other reasonable basis.

(4) Veterans Involvement: In accordance with Veterans Affairs Acquisition Regulation (VAAR)
852.215-70 (DEVIATION), Service-Disabled Veteran-Owned and Veteran-Owned Small
Business (VOSB) Evaluation Factors, the Government will assign evaluation credit for a Quoter (i.e., prime contractor) which is a Service-Disabled Veteran-Owned Small Business (SDVOSB)
or a VOSB. To receive credit, an offeror must be registered and verified in Vendor Information
Pages (VIP) database at time of quotation submission and at time of award (
https://www.vip.vetbiz.va.gov/) and must meet federal small business size standards for the
North American Industry Classification System (NAICS) code assigned to this solicitation. Non
SDVOSB/VOSB quotations that use SDVOSBs or VOSBs as subcontractors will receive some consideration under this evaluation Factor. Quoters must state in their quotations the names of
the SDVOSBs and VOSBs with whom they intend to subcontract and provide a brief description of the proposed subcontracts and the approximate dollar values of the proposed subcontracts.
In addition, the proposed subcontractors must be registered and verified in the VetBiz.gov VIP
database (https://www.vip.vetbiz.va.gov/) and must meet federal small business size standards for the NAICS code assigned to this solicitation at time of both quotation submission and at time of award.

(5) Price: The Government will evaluate the price by adding the total of all line item prices. The Total Evaluated Price will be that sum.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Quoters shall list exception(s) and rationale for the exception(s), if any.

Interested vendors are reminded that in accordance with FAR 4.12, prospective contractors shall complete electronic annual representations and certifications in conjunction with FAR 4.11 required registration in the System for Award Management (SAM) database prior to award of a contract. Registration is available at www.sam.gov.

Submission of your response shall be received not later than 4:00PM EDT, Tuesday, October 29, 2024 at brooke.hansen@va.gov. Telephone inquiries will not be accepted. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.
Point of Contact
Brooke Hansen
Contract Specialist
Network Contract Office (NCO) 10
Email: brooke.hansen@va.gov

Attachments/Links