Va Homes Large Med Carts

PROJECT STATEMENT and SCOPE OF WORK

FOR LARGE MEDICAL CARTS CAPSA MODEL VE6-PC FOR

THE PENNSYLVANIA DEPARTMENT OF MILITARY AND VETERANS AFFAIRS

VA HOMES

I. Objectives.

A. General. The Pennsylvania Department of Military and Veterans Affairs (DMVA) is seeking to award an agency contract for the provision of large medical carts - Capsa Model VE6-PC for the Department of Military and Veterans Affairs VA Homes in accordance with this Project Statement and Commonwealth Terms and Conditions incorporated within the solicitation.

B. Specific.

The agency contract will cover large medical carts – Capsa Model VE6-PC for the 6 DMVA Homes

Delaware Valley Veterans’ Home is located at 2701 Southampton Road, Philadelphia, PA 19154.

Gino Merli Veterans’ Center located at 401 Penn Avenue, Scranton, PA 18503.

Hollidaysburg Veterans’ Home located at 184 Veterans Blvd, Duncansville, PA 16635.

PA Soldiers’ and Sailors’ Home located at 560 East Third Street, Erie, PA 16507.

Southeastern Veterans’ Center located at One Veteran Drive, Spring City, PA 19475.

Southwestern Veterans’ Center located at 7060 Highland Drive, Pittsburgh, PA 15206.

C. DMVA Contracting Officer. The DMVA Contracting Officer responsible for the solicitation and agency contract award is:

Jessica Schmitt, Procurement Specialist

Procurement & Contracting

Bldg. 0-47

Fort Indiantown Gap

Annville, PA 17003-5002

Phone: 717-861-8684

Fax: 717-861-2932

Email: jeschmitt@pa.gov

D. Method of Award and Term. DMVA shall award the agency contract to the lowest responsive quote. In order to be deemed responsive, the bidder must be able to perform the required services as outlined in the project statement and in accordance with the terms and conditions. The awarded contractor shall be awarded all other large med carts for the six veterans homes throughout the term of the contract

It is DMVA’s intent to establish a 5 year agency contract. The term of the contract shall commence on the executed effective date and shall end on the expiration date identified on the contract. Services shall begin as specified in the project statement or notice to proceed letter, whichever is the later. DMVA reserves the right, upon written notice to the awarded contractor, to extend the term of the contract or any part of the contract for up to 90 days under the same terms and conditions.

II. Minimum Qualification Requirements.

A. Pricing. Potential offerors shall submit pricing for all line items requested by DMVA.

Potential offerors shall include all costs associated with the manufacture, delivery and

provision of the supplies in the price of the large med carts. No additional monies will be paid to the

awarded contractor for delivery, travel, off-loading, personnel, or any other costs.

III. Project Statement.

A. Item Specifications. All items and specifications listed on each line item shall be incorporated into this Statement of Work and Attachment A. The awarded contractor shall provide:

Capsa Model VE6-PC, wood grain finish (Homes choice), with laptop drawer, AIO Versa Mount, Wood Lock with the following specifications:

• AC-AX Articulating VE Side Mount BLK

• FLEX DIVIDER SYSTEM, 2W 10.0"TALL, PC DR

• Flex Divider System, for 2 Wide, 3.75"

• FLEX DIVIDER SYSTEM, 4W 10.0"TALL PC Drw

• AC-Trash Can, “wood grain”

• AC-Sharps LCKG CAB W/ INSERTS, SAGE/KEND

• AC-Glove/Tissue Box, (Aluminum), VM, BC

• Pullout Shelf Upgrade Black

• UG-Keyboard Drawer,VE, 4W, BC

• UG-NARC DRW, 10 0" T, 2W (lsld), VE, BC

• Cart, Medication, VE6PC, Core, BC

B. Large Med Carts. The awarded contractor shall provide an updated quote for each Capsa large med cart in accordance with the specifications outlined by each veterans homes as needed throughout the term of the contract.

C. Substitutions. No substitution for obligated equipment is authorized. Substitutions for manufacturers’ components necessary for the repair or service are at the discretion of the DMVA. The awarded contractor shall provide a written report outlining repairs and parts/materials. Authorized changes may be mutually agreed upon by the DMVA and awarded contractor.

D. Hours of Operation. The awarded contractor shall deliver within normal business hours of Monday – Friday from 7:00 am through 3:00 pm.

E. Billing. The awarded contractor shall invoice DMVA for services provided under the PO. Renewal year pricing will be maintained at each renewal period. The awarded contractor may be required to provide verification of costs.

The awarded contractor shall submit a monthly invoice for all inspections, maintenance, and on-call repair services. The monthly invoices will contain an itemization as defined in the Commonwealth Terms & Conditions.

If the invoice does not contain the minimum information set forth as defined in the Commonwealth’s Standards Terms & Conditions, the Commonwealth may return the invoice as improper. If the Commonwealth returns an invoice as improper, the time for processing a payment under the Commonwealth’s Standard Contract Terms and Conditions for POs, will be suspended until the Commonwealth receives a correct invoice. The awarded contractor may not receive payment until the Commonwealth has received a correct invoice.

F. Estimated Quantities. DMVA quantities listed in the Purchase Order are considered estimated.

G. Qualification/Scope of Work Changes.  The DMVA reserves the right to change qualifications and/or scope of work items to enhance the success of the service.

H. Facility Security Procedures. Each time the awarded contractor’s employees provide services for DMVA, they will be required to sign in at the security desk at the main entrance of the facility, obtain contractor identification badges, and report to DMVA POC, prior to the provision of services under this PO. Upon completion of the services, the awarded contractor’s employees must return to the security desk, sign out, and return all badges issued to them. For the Veterans Homes, any medical providers or individuals providing services directly to residents will be required to punch in and out at a time clock or access device. The awarded contractor shall follow all required security procedures of each location within the facility in addition to any other pertinent identification or requirements as deemed necessary by DMVA. Particularly sensitive areas may require DMVA staff to accompany the awarded contractor’s employees. These procedures may vary from work location to work location and must be adhered to. If requested by the facility designee, the awarded contractor shall provide paperwork for facility designee to sign verifying satisfactory services have been provided.

I. Facility Policies and Procedures. The awarded contractor’s employees providing services at the DMVA location shall follow all policies and procedures of the location(s). The awarded contractor may obtain a copy of all policies and procedures from the Program Office POC.

J. DMVA Payment Authorization. For all services provided under the Contract, DMVA reserves the right to authorize the Veterans Home to pay for the services provided.  The awarded contractor shall bill DMVA and DMVA shall pay for services with DMVA payment authorization.  DMVA shall provide pre-authorization in writing to the awarded contractor prior to the provision of services. The awarded contractor shall provide an itemized invoice by resident for all services billed to DMVA.  

K. Worker Protection. Pennsylvania Worker Protection and Investment.  The awarded contractor must maintain compliance with all Pennsylvania state labor and workforce safety laws for the duration of the contract, including, but not limited to:

a. Construction Workplace Misclassification Act.
b. Employment of Minors Child Labor Act.
c. Minimum Wage Act.
d. Prevailing Wage Act.
e. Equal Pay Law.
f. Employer to Pay Employment Medical Examination Fee Act.
g. Seasonal Farm Labor Act.
h. Wage Payment and Collection Law.
i. Industrial Homework Law.
j. Construction Industry Employee Verification Act.

All bidders shall submit the Worker Protection and Investment certification with their bid.  

L. Contacts. The awarded contractor shall reach out to the point of contact for delivery:

Eric R. Felty, M.B.A., ITIL v3, CGCIO

Chief, Customer & Business Support

PA Department of Military and Veterans Affairs Bureau of Information Technology

Bldg. 0-47| Fort Indiantown Gap | Annville, Pa 17003

Phone : 717-861-8851 

Work Cell: 717-679-0604

Fax: 717-861-9652

Alexandria Bopp | ITG2, Customer & Business Support

PA Department of Military & Veterans Affairs

Bldg. 0-47 Room 113, Fort Indiantown Gap

Annville, PA 17003-5002

Phone: 717.861.9257

HELP DESK: 717.861.9279

www.dmva.pa.gov