2025-39 Solar Systems for Municipal Building Rooftops

Project Description: There will be a non-mandatory virtual pre-bid conference held Monday, January 26, 2026, VIA MICROSOFT TEAMS AT 9:00 AM. Please use the following information for access:
Meeting ID: 283 360 895 587 00
Passcode: Ye6bE2V2
It is required that Bidders conduct a pre-bid Site visits to all four locations during normal working hours. Site visits must be confirmed by contacting Diana Black, by calling (717) 291-4739 or emailing dblack@cityoflancasterpa.gov. If emailing, the subject line should read, “Rooftop Solar Project – Request for Site Visit.” Bidders shall select one from one of the following days/times:
1. Thursday January 29, 2026 9am (EST)
2. Tuesday February 3, 2026 9am (EST)
3. Thursday February 12, 2026 9am (EST)
Itinerary will be shared after bidders RSVP.
Please note that questions will not be answered during site visits and should be submitted through PennBid.
PUBLIC NOTICE
2025-39 Solar Systems For Municipal Building Rooftops
CITY OF LANCASTER, PA
The City of Lancaster, PA will receive bids online for Solar Systems for Municipal Building Rooftops until March 5, 2026 at 11:00AM at which time they shall be opened electronically and publicly on PennBid’s website. The City seeks proposals from qualified solar developers to design and install a direct ownership model solar system on 4 City buildings as further described in the RFP. All documents and solicitation details are available online at no cost on PennBid- http://pennbid.bonfirehub.com.
The successful bidder shall be required to comply with all applicable laws protecting individuals from discrimination.
The Project and contract are subject to certain requirements, including to make payment of certain minimum salaries and wages and compliance with the Steel Products Procurement Act and other applicable requirements of federal and state law.
The City will determine who is the lowest responsible bidder upon the basis of the bids submitted. The lowest responsible bidder need not be the bidder submitting the lowest dollar amount. The City may consider the quality of services supplied, responsiveness of the bidder, past performance of the bidder, compatibility of the bidder’s processes with other City services and the bidder’s ability to handle the volume of work proposed. Further, consideration will be given to such matters as contractor integrity, compliance with public policy, record of past performance, and financial and technical resources as specifically set forth in Article 3 and 4 of the Instructions to Bidders.
The City reserves the right to reject the bid of any bidder not possessing satisfactory qualifications.
The City reserves the right to reject any or all bids and re-advertise if the best interest of the City will thereby be promoted. The City also reserves the right to waive technical defects if in its judgment, the interest of the City shall so require. The City further reserves the right to waive any informalities in the bids received and reject any or all bids for any reason whatsoever. Included in its right to reject bids, is the right for the City, in its sole discretion, to reject bids which are deemed by the City to be incomplete, conditional, or obscure, or which contain additions, erasures, alterations, omissions or irregularities of any kind.