PEABODY LODGE RESTROOMS FINISH AND FIXTURE RENOVATION (SUPPLY/INSTALL)

THE STATE OF NEW HAMPSHIRE
DEPARTMENT OF NATURAL AND CULTURAL RESOURCES
REQUEST FOR BID FOR THE 2026 PEABODY LODGE RESTROOMS FINISH AND FIXTURE RENOVATION
(SUPPLY/INSTALL)
PURPOSE:
The purpose of this bid invitation is to establish a contract for supply and installation of finish and fixture renovations in the
Peabody Lodge restrooms to the State of New Hampshire with product list and requirements indicated in the SCOPE OF
WORK and OFFER sections of this bid invitation, in accordance with the requirements of this bid invitation and any resulting
contract. All work shall be completed in a reasonable time frame as mutually agreed upon with agency and vendor.
INSTRUCTIONS TO VENDOR:
Read the entire bid invitation prior to filling it out. Complete the pricing information in the "Offer" section (Detailed
information on how to fill out the pricing information can be found in the "Offer" section); complete the "Vendor Contact
Information" section; and finally, fill out, sign, and notarize page one of the bid invitation.
BID CONTACT:
Name: Jace Wirth
State of New Hampshire
Department of Natural and Cultural Resources Cannon Mountain
Division of Parks and Recreation
260 Tramway Drive
Franconia, New Hampshire 03580
Telephone: 603-823-7722 x750
Email: jace.c.wirth@dncr.nh.gov
BID SUBMITTAL:
All bids shall be submitted on this form (or an exact copy), shall be typed or clearly printed in ink, and shall be received on or
before the date and time specified on page 1 of this bid under "Bid Closing". Interested parties may submit a bid to the State
of New Hampshire Department of Natural and Cultural Resources by email to: jace.c.wirth@dncr.nh.gov. All bids shall be
clearly marked with bid number and date due.
BID INQUIRIES:
Any questions, clarifications, and/or requested changes shall be submitted by an individual authorized to commit their
organization to the Terms and Conditions of this bid and shall be received in writing at the no later than 2:00 PM on the date
listed in the timeline below. Questions shall not be submitted to anyone other than the BID CONTACT or his/her representative.
Bidders that submit questions verbally or in writing to any other State entity or State personnel shall be found in violation of
this part and may be found non-compliant.
Submissions shall clearly identify the bid Number, the Vendor's name and address and the name of the person submitting the
question.
BID DUE DATE:
All bid submissions shall be received at the Department of Natural and Cultural Resources no later than the date and time
shown on the transmittal letter of this bid. Submissions received after the date and time specified shall be marked as "Late"
and shall not be considered in the evaluation process.
All offers shall remain valid for a period of one hundred eighty (180) days from the bid due date. A vendor's disclosure or
distribution of bids other than to DAS, Bureau of Purchase and Property may be grounds for disqualification.
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ADDENDA:
In the event it becomes necessary to add to or revise any part of this bid prior to the scheduled submittal date, the NH Bureau
of Purchase and Property shall post on our web site any Addenda. Before your submission and periodically prior to the RFB
closing, Vendors are required to check the site for any addenda or other materials that may have been issued affecting the bid.
The web site address is https://das.nh.gov/Purchasing/vendorresources.asp.
TIMELINE:
The timeline below is provided as a general guideline and is subject to change. Unless stated otherwise, consider the dates
below a "no later than" date.
05/01/2026: Bid Solicitation distributed on or by
05/12/2026: 2:00 PM (EST) Mandatory site visit for all bidders, Peabody Lodge
05/22/2026: Last day for questions, clarifications, and/or requested changes to bid
05/26/226: 2:00 PM (EST) Bid Closing
10/01/2026: Target Implementation of Contract
TERMS OF SUBMISSION:
All material received in response to this bid shall become the property of the State and shall not be returned to the Vendor.
Regardless of the Vendors selected, the State reserves the right to use any information presented in a bid response. The content
of each Vendor's bid shall become public information once a contract(s) has been awarded.
A responding bid that has been completed and signed by your representative shall constitute your company's acceptance of all
State of New Hampshire terms and conditions and shall legally obligate your company to these terms and conditions.
A signed response further signifies that from the time the bid is published (bid solicitation date and time) until a contract is
awarded, no bidder shall offer or give, directly or indirectly, any gift, expense reimbursement, or honorarium, as defined by
RSA 15-B, to any elected official, public official, public employee, constitutional official, or family member of any such official
or employee who shall select, evaluate, or award the RFB.
Furthermore, a signed response signifies that any terms and/or conditions that may be or have been submitted by the Vendor
are specifically null and void and are not a part of this bid invitation or any awarded purchase order, even if said terms and/or
conditions contain language to the contrary.
The form P-37 Contract attached hereto shall be part of this bid and the basis for the contract(s). The successful Vendor and
the State, following notification, shall promptly execute this contract form, which is to be completed by incorporating the
service requirements and price conditions established by the vendor's offer.
Complete bids shall be filled out on the original documents and format that are a part of this bid invitation. Vendors may submit
additional paperwork with pricing, but all pricing shall be on the documents provided with this bid invitation and in the State's
format.
CONTRACT TERM:
The term of the contract shall commence upon approval of the Governor and Executive Council and shall continue thereafter
through ending date October 1, 2026 upon approval of the Governor and Executive council.
CONTRACT AWARD:
The award shall be made to the Vendor meeting the criteria established in this RFB and providing the lowest cost in total. The
State reserves the right to reject any or all bids or any part thereof and add/delete items/locations to the contract. All award(s)
shall be, in the form of a State of New Hampshire Contract.
Successful Vendor shall not be allowed to require any other type of order, nor shall the successful Vendor be allowed to require
the filling out or signing of any other document by State of New Hampshire personnel.
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NOTIFICATION AND AWARD OF CONTRACT(S):
Bid results shall not be given by telephone. For Vendors wishing to attend the bid closing, the names of the vendors submitting
responses and pricing shall be made public. Other specific response information shall not be given out. Bid results shall be
made public after final approval of the contract(s).
Bid results may also be viewed on our website at https://das.nh.gov/purchasing
For Vendors wishing to attend the bid closing: Names of the Vendors submitting responses and pricing shall be made
public. In lieu of in person public bid openings the State shall conduct openings via electronic means until
further notice.
LIABILITY:
The State shall not be held liable for any costs incurred by Vendors in the preparation of bids or for work performed prior to
contract issuance.
PUBLIC DISCLOSURE OF BID OR PROPOSAL SUBMISSIONS:
Generally, the full contents of any bid or proposal (including all materials submitted in connection with it, such as attachments,
exhibits, addenda, and vendor presentations) become public information upon completion of final contract or purchase order
negotiations with the selected vendor. Certain information concerning bids or proposals, including but not limited to pricing or
scoring, is generally available to the public even before this time, in accordance with the provisions of NH RSA 21-G: 37.
To the extent consistent with applicable state and federal laws and regulations, as determined by the State, including, but not
limited to, NH RSA Chapter 91-A (the "Right-to-Know" Law), the State shall, after final negotiations with the selected vendor
are complete, attempt to maintain the confidentiality of portions of a bid or proposal that are clearly and properly marked by a
bidder as confidential. Any and all information contained in or connected to a bid or proposal that a bidder considers
confidential shall be clearly designated in the following manner:
If the bidder considers any portion of a submission confidential, they shall provide a separate copy of the full and
complete document, fully redacting those portions by blacking them out and shall note on the applicable page or pages
of the document that the redacted portion or portions are "confidential." Use of any other term or method, such as stating
that a document or portion thereof is "proprietary", "not for public use", or "for client's use only", is not acceptable. In addition
to providing an additional fully redacted copy of the bid submission to the person listed as the point of contact on Page one (1)
of this document, the identified information considered to be confidential must be accompanied by a separate letter stating the
rationale for each item designated as confidential. In other words, the letter must specifically state why and under what legal
authority each redaction has been made. Submissions which do not conform to these instructions by failing to include a redacted
copy (if required), by failing to include a letter specifying the rationale for each redaction, by failing to designate redactions in
the manner required by these instructions, or by including redactions which are contrary to these instructions or operative law
may be rejected by the State as not conforming to the requirements of the bid or proposal. The State will generally assume that
a bid or proposal submitted without an additional redacted copy contains no information which the bidder deems confidential.
Bids and proposals which contain no redactions, as well as redacted versions of submissions that have been accepted by the
State, may be released to the public, including by means of posting on State web sites.
The State shall have no obligation to maintain the confidentiality of any portion of a bid, proposal or related material, which is
not marked in accordance with the foregoing provisions. It is specifically understood and agreed that the bidder waives any
claim of confidentiality as to any portion of a response to this RFB or RFP that is not marked as indicated above, and that
unmarked (or improperly marked) submissions may be disseminated to any person, without limitation. Marking an entire bid,
proposal, attachment or full sections thereof confidential without taking into consideration the public's right to know shall
neither be accepted nor honored by the State.
Notwithstanding any provision of this request for submission to the contrary, proposed pricing shall be subject to public
disclosure REGARDLESS of whether or not marked as confidential.
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If a request is made to the State by any person or entity to view or receive copies of any portion of a proposal and if disclosure
is not prohibited under NH RSA 21-G:37 or any other applicable law or regulation, bidders acknowledge and agree that the
State may disclose any and all portions of the proposal or related materials which is not marked as confidential. In the case of
bids, proposals or related materials that contain portions marked confidential, the State shall assess what information it believes
is subject to release; notify the bidder that the request has been made; indicate what, if any, portions of the proposal or related
material shall not be released; and notify the bidder of the date it plans to release the materials. The State is not obligated to
comply with a bidder's designation regarding confidentiality. The State shall have no obligation to advise a bidder that an
individual or entity is attempting to electronically access, or has been referred to, materials which have been made publicly
available on the state's web sites.
By submitting a bid or proposal, the bidder agrees that unless it obtains and provides to the State, prior to the date specified in
the notice described in the paragraph above, a court order valid and enforceable in the State of New Hampshire, at its sole
expense, enjoining the release of the requested information, the State may release the information on the date specified in the
notice without any liability to the bidder.
Notwithstanding NH RSA 91-A:4, no information shall be available to the public, or to the members of the general court or its
staff concerning specific responses to this bid invitation from the time this bid is published until the closing date for responses.
TERMINATION:
The State of New Hampshire shall have the right to terminate the contract at any time with written notice to the successful
Vendor a thirty (30) day written notice.
VENDOR CERTIFICATIONS:
All Vendors shall be duly registered with the NH Bureau of Purchase and Property as State of New Hampshire vendors. All
Vendors that are corporations, limited liability companies, or other limited liability business entities (this excludes sole
proprietors and general partnerships) shall be duly registered with the New Hampshire Secretary of State to conduct business
in the State of New Hampshire.
* STATE OF NEW HAMPSHIRE VENDOR APPLICATION: To be eligible for a contract award, a Vendor must
have a completed Vendor Application Package on file with the NH Bureau of Purchase and
Property. See the following website for information on obtaining and filing the required forms (no fee:
https://DAS.NH.Gov/Purchasing
* NEW HAMPSHIRE SECRETARY OF STATE REGISTRATION: To be eligible for a contract award, a Vendor
that is a corporation, limited liability company, or other limited liability business entity (this excludes sole
proprietors and general partnerships) must be registered to conduct business in the State of New
Hampshire AND in good standing with the NH Secretary of State. Please visit the following website to
Find out more about the requirements for registration with the NH Secretary of State:
http://sos.nh.gov/Corp_Div.aspx
* CONFIDENTIALITY & CRIMINAL RECORD: If Applicable, any employee or approved subcontractor of the
Vendor who will be accessing or working with records of the State of New Hampshire shall be required
to sign a Confidentiality and Non-Disclosure Agreement and a Release of Criminal Record Authorization
Form. These forms shall be returned to the designated State agency prior to commencing any work.
* CERTIFICATE OF INSURANCE:
Prior to being awarded a contract the Vendor shall be required to submit proof of comprehensive
general liability insurance coverage prior to performing any services for the State. The coverage shall
insure against all claims of bodily injury, death or property damage in amounts of not less than
$1,000,000 per occurrence and $2,000,000 aggregate. Coverage shall also include State of New
Hampshire workers' compensation insurance to the extent required by RSA Chapter 281-A.
BID PRICES:
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Bid prices shall remain firm for the entire contract period and shall be in US dollars and shall include delivery and all other
costs required by this bid invitation. Special charges, surcharges (including credit card transaction fees), or fuel charges of any
kind (by whatever name) may not be added on at any time. Any and all charges shall be built into your bid price at the time
of the bid. Unless otherwise specified, prices shall be F.O.B. DESTINATION, (included in the price bid), which means
delivered to a state agency's receiving dock or other designated point as specified in this contract or subsequent purchase orders
without additional charge. Shipments shall be made in order to arrive at the destination at a satisfactory time for unloading
during receiving
hours
Per Administrative Rule 606.01(e) "if there is a discrepancy between the unit price and the extension price in a response to an
RFP, RFB or RFQ, the unit price shall be binding upon the vendor"
Price decreases shall become effective immediately as they become effective to the general trade or the Vendor's best/preferred
customer
AUDITS AND ACCOUNTING:
The successful Vendor shall allow representatives of the State of New Hampshire to have complete access to all records for
the purpose of determining compliance with the terms and conditions of this bid invitation and in determining the award and
for monitoring any resulting contract.
At intervals during the contract term, and prior to the termination of the contract, the successful Vendor may be required to
provide a complete and accurate accounting of all products and quantities ordered by each agency and institution and by
political sub-divisions and authorized non-profit organizations
ESTABLISHMENT OF ACCOUNTS:
Each State of New Hampshire agency shall have its own individual customer account number. There may also be instances
where divisions or bureaus within an agency will need their own individual customer account numbers. Should any State of
New Hampshire agency place an order under the contract, the successful Vendor agrees to establish an account within three
business days from the date the order is placed. However, there shall be no delay in any shipment, the agency shall receive the
items ordered in accordance with the delivery time required under the "Delivery Time" section of this bid invitation, as if an
account already exists for the agency.
PAYMENT:
Payment may made via ACH. Use the following link to enroll with the State Treasury for ACH payments:
https://www.nh.gov/treasury/state-vendors/index.htm
INVOICING:
Invoices shall be submitted monthly to the requesting agency. Payment shall be paid in full within thirty (30) days after receipt
of invoice and acceptance to the State's satisfaction.
VENDOR RESPONSIBILITY:
The successful Vendor shall be solely responsible for meeting all terms and conditions specified in the bid, and any resulting
contract.
All State of New Hampshire bid invitations and addenda to these bid invitations are advertised on our website at:
https://das.nh.gov/Purchasing/vendorresources.asp.
It is a prospective Vendor's responsibility to access the website to determine any bid invitation under which they participate.
It is also the Vendor(s)'s responsibility to access the website for any posted addendum.
The website is updated several times per day; it is the responsibility of the prospective Vendor to access the website frequently
to ensure that no bidding opportunity or addendum is overlooked.
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It is the prospective Vendor's responsibility to forward a signed copy of any addendum requiring the Vendor's signature to the
Bureau of Purchase and Property with the bid response.
In preparation of a bid response, the prospective Vendor shall:
* Provide pricing information as indicated in the "Offer" section; and
* Provide all other information required for the bid response (if applicable); and
* Complete the "Vendor Contact Information" section; and
* Add applicable prospective Vendor information to the "Transmittal Letter" form, and sign the form in
the space provided. The Transmittal Letter form must be signed under oath and acknowledged by a
notary public or justice of the peace in order for the bid response to be considered.
IF AWARDED A CONTRACT:
The successful Vendor shall complete the following sections of the attached Agreement State of New
Hampshire Form #P-37:
Section 1.3 Contractor Name
Section 1.4 Contractor Address
Section 1.11 Contractor Signature
Section 1.12 Name & Title of Contractor Signatory (if Vendor is not a sole proprietor)
* Provide certificate of insurance indicating the coverage amounts required by Section 14 of the Form Number P-37.
* Provide proof of sufficient workers' compensation insurance coverage or evidence of exemption from RSA Chapter
81-A.
* If the successful Vendor is a corporation, limited liability company, or other limited liability business entity, then
provide a certificate of good standing issued by the NH Secretary of State or, for a newly incorporated, formed, or
registered entity, a copy of the appropriate registration document certified by the NH Secretary of State.
SPECIFICATIONS:
Complete specifications required are detailed in the SCOPE OF SERVICES section of this bid invitation. In responding to
the bid invitation, the prospective Vendor shall address all requirements for information as outlined herein.
SITE VISITATION:
Prior to bidding, it is each Vendor's responsibility to become thoroughly familiar with the sites of the intended service, to
determine everything necessary to accomplish the services. Failure of the Vendor to make a site visit does not relieve the
Vendor of responsibility to fully understand what is necessary to accomplish a successful and complete annual maintenance
agreement.
SCOPE OF WORK:
The Owner (Cannon Mountain Ski Area, Franconia Notch State Park) seeks bids from qualified contractors to perform finish
and fixture renovations of four existing public restrooms at Peabody Lodge. The work is intended to modernize restroom
finishes and fixtures while generally maintaining the existing restroom layouts and reusing existing toilets and urinals. The
design intent is a durable, commercial-grade restroom upgrade.
The project includes:
* Downstairs Men's Restroom
* Downstairs Women's Restroom
* Upstairs Men's Restroom, including Entry Vestibule
* Upstairs Women's Restroom, including Entry Vestibule
1. General Scope
The Contractor shall furnish all labor, materials, equipment, supervision, demolition, disposal, installation, coordination,
and incidental work required to complete the renovations described herein. Work includes, but is not limited to:
* selective demolition of existing finishes and fixtures to be replaced
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* new porcelain floor tile
* new porcelain wall tile wainscot at specified locations
* new toilet partitions and urinal screens
* new lavatory counters, sinks, and faucets
* new restroom accessories
* thresholds, transitions, and minor substrate preparation required for a complete installation
2. Areas Included / Approximate Existing Fixture Basis
The work shall include the following areas and approximate existing fixture counts for bidder reference:
* Downstairs Men's Restroom: 3 lavatories, 2 toilet stalls, 3 urinals
* Downstairs Women's Restroom: 4 lavatories, 6 toilet stalls
* Upstairs Men's Restroom, including Entry Vestibule: 2 lavatories, 2 toilet stalls, 2 urinals
* Upstairs Women's Restroom, including Entry Vestibule: 2 lavatories, 3 toilet stalls
These counts are approximate and provided only as a common basis for bidding. Bidders shall verify all existing
conditions during the mandatory onsite visit.
3. Existing Fixtures
The following items shall remain and shall be protected in place during construction:
* existing toilets
* existing urinals
* existing mirrors
* existing radiator/heater units
* existing ceiling grid and ceiling tile
Lighting replacement or modification is by Owner. Painting is by Owner. Ceiling or ceiling grid work is excluded.
Existing toilets and urinals are to remain under this contract. If temporary disconnect and reset is required to complete
flooring installation, such work shall be included in the bid and the fixtures shall be reinstalled for full operational use.
Otherwise, Contractor shall neatly cut and finish flooring around fixtures to remain. Any damage caused by the
Contractor shall be repaired or replaced at no additional cost to the Owner.
4. Demolition
The Contractor shall remove and lawfully dispose of existing items to be replaced, including:
* existing restroom flooring within the project areas
* existing lavatory counters
* existing lavatory sinks
* existing faucets
* existing restroom accessories and dispensers to be replaced
* existing toilet partitions, compartment doors, pilasters, panels, and urinal screens
Demolition shall include removal of existing flooring materials in all included areas, whether resilient flooring, tile, or
similar finish, and preparation of substrate as required for installation of new tile flooring. Demolition shall be performed
carefully so as not to damage fixtures, finishes, or systems to remain.
5. Floor Tile
The Contractor shall provide and install new commercial-grade porcelain floor tile in all restroom areas included in the
project, including both upstairs entry vestibules. Floor tile shall be:
* nominal 12 inches by 24 inches
* dark gray / charcoal in appearance, approved by Owner
* slip-resistant and suitable for public restroom use
* installed in a staggered or running bond pattern
The Contractor shall provide all setting materials, grout, trims, edge details, cuts, sealants, threshold pieces, and
transition materials required for a complete installation. Tile shall be neatly cut and finished at floor drains, penetrations,
radiators/heaters, fixtures to remain, and adjacent existing conditions.
6. Wall Tile Wainscot
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The Contractor shall provide and install coordinating porcelain wall tile wainscot in the restroom main rooms at the
following locations:
* lavatory walls in all four restroom main rooms
* urinal walls in the men's restroom main rooms
* exposed wall areas within toilet compartment zones, where not concealed by partitions, as needed for continuity
of the wainscot
* limited returns and adjacent wall areas necessary to terminate the tile cleanly and provide a complete finished
appearance
Wall tile is not required in the upstairs entry vestibules except as needed for edge treatment or transitions. Wall tile shall
be:
* commercial-grade porcelain
* coordinating in appearance with the floor tile
* dark gray / charcoal in color family
* installed at a height of approximately 48 inches to 54 inches above finished floor, with final installed height
based on a clean full-tile layout and approved by Owner
* installed with clean finished edge treatment at all exposed terminations
7. Toilet Partitions and Urinal Screens
The Contractor shall provide and install new toilet partitions, compartment doors, pilasters, panels, and urinal screens.
Partitions shall be:
* commercial-grade
* plastic laminate over core
* woodgrain in appearance, approved by Owner
* complete with required hardware, brackets, trim, anchorage, and accessories
* Hardware and trim shall be dark in appearance where commercially available within the specified system,
approved by Owner.
* Partition systems shall be standard commercial products and shall comply with applicable code and accessibility
requirements.
8. Lavatory Counters, Sinks, and Faucets
The Contractor shall provide and install new lavatory assemblies in each restroom. Each lavatory assembly shall include:
* new dark-finish commercial counter, using solid surface, quartz, or approved equal commercial material
approved by Owner.
* new rectangular undermount white lavatory sinks
* new faucets
* required supports, brackets, sealants, trims, and fastening systems
* all plumbing reconnections and incidental fittings required for a complete and functional installation
The design intent is a clean, modernized appearance consistent with the project references, using practical and cost-
effective commercial materials. Custom cabinetry or decorative millwork is not required.
9. Accessories
The Contractor shall provide and install new restroom accessories, including:
* soap dispensers
* paper towel dispensers
* toilet tissue dispensers
* accessories associated with new partition installations
* other standard accessories required for a complete installation
Existing grab bars required for code-compliant accessible stalls shall be protected, reset, or replaced as required to
complete the work and maintain compliance.
10. Minor Preparation and Patching
The Contractor shall include all minor preparation and patching required for installation of the new work, including:
* localized wall patching and smoothing where demolition disturbs surfaces
* substrate preparation required for tile installation
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* preparation of disturbed non-tiled wall surfaces to a condition ready for Owner painting
This contract does not include major concealed-condition repair, major reframing, major substrate replacement, or
extensive reconstruction unless specifically authorized by the Owner.
11. Approximate Quantities for Bidder Reference
The following quantities are provided by the Owner as approximate planning quantities only, to establish a common
basis for bidding. Quantities are not guaranteed.
* Approximate new floor tile area: 825 SF
* Approximate new wall tile wainscot area: 500 SF
* Toilet stalls / compartments: 13
* Urinal screens: 3
* Lavatory sinks: 11
* Faucets: 11
These quantities are for bidder reference only. Bidders remain responsible for verifying quantities and existing
conditions.
12. Field Verification and Mandatory Site Visit
Approximate room dimensions, fixture counts, and quantities may be provided in the bid documents for bidder reference
only. All dimensions, quantities, fixture counts, access conditions, and existing conditions affecting the Work shall be
verified by bidders during the mandatory onsite visit during the bid period. Submission of a bid shall indicate that the
bidder has visited the site, examined observable existing conditions, and satisfied itself as to the nature and scope of the
Work.
13. Work by Owner / Exclusions
The following items are by Owner or excluded from this contract unless specifically noted otherwise:
* lighting replacement or modification
* painting
* ceiling replacement or ceiling grid work
* major concealed-condition repairs
* signage replacement, except incidental removal and reinstallation if needed
14. Completion Standard
All work shall be installed in a neat, durable, and professional manner suitable for a high-use public restroom
environment. The finished work shall be complete, coordinated in appearance, fully operational, and ready for Owner
use.
PROJECT BUDGET:
The Budget for this project is fixed and may not exceed contracted amount unless approved by Cannon Mt management. The
bidder shall agree that the budget is firm and shall remain so throughout the performance of work.
All services performed under this Contract(s) shall be performed between the hours of 7:00 A.M. and 4:00 P.M unless other
arrangements are made in advance with the State. Any deviation in work hours shall be pre-approved by the Contracting Officer.
The State requires ten-day advance knowledge of said work schedules to provide security and access to respective work areas.
No premium charges shall be paid for any off-hour work.
The Vendor shall not commence work until a conference is held with each agency, at which representatives of the Vendor and
the State are present. The conference shall be arranged by the requesting agency (State).
The State shall require correction of defective work or damages to any part of a building or its appurtenances when caused by
the Vendor's employees, equipment or supplies. The Vendor shall replace in satisfactory condition all defective work and
damages rendered thereby or any other damages incurred. Upon failure of the Vendor to proceed promptly with the necessary
corrections, the State may withhold any amount necessary to correct all defective work or damages from payments to the
Vendor.
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The work staff shall consist of qualified persons completely familiar with the products and equipment they shall use. The
Contracting Officer may require the Vendor to dismiss from the work such employees as deems incompetent, careless,
insubordinate, or otherwise objectionable, or whose continued employment on the work is deemed to be contrary to the public
interest or inconsistent with the best interest of security and the State.
The Vendor or their personnel shall not represent themselves as employees or agents of the State.While on State property,
employees shall be subject to the control of the State, but under no circumstances shall such persons be deemed to be employees
of the State.
All personnel shall observe all regulations or special restrictions in effect at the State Agency. The Vendor's personnel shall be
allowed only in areas where services are being performed. The use of State telephones is prohibited.
If sub-contractors are to be utilized, please include information regarding the proposed sub-contractors including the name of
the company, their address, contact person and three references for clients they are currently servicing. Approval by the State
must be received prior to a sub-contractor starting any work.
OBLIGATIONS AND LIABILITY OF THE VENDOR:
The successful vendor shall perform all the work and furnish all the materials, tools, equipment and safety devices necessary
to perform in the manner and within the time hereinafter specified. Vendor shall complete the entire work to the satisfaction of
the State and in accordance with the specifications herein mentioned, at the price herein agreed upon and fixed therefore. All
the work, labor and equipment to be done and furnished under this contract(s), shall be done and furnished strictly pursuant to,
and in conformity with the specifications described herein, and the directions of the State representatives as given from time to
time during the progress of the work, under the terms of this contract(s) and also in accordance with contract drawings.
The successful Vendor shall take full responsibility for the work to be performed pursuant to the Scope of Services included
herein; for the protection of said work; and for preventing injuries to persons and damage to property and utilities on or about
said work. The Vendor shall in no way be relieved of such responsibility by any authority of the State to give permission or
issue orders relating to any part of the work, by any such permission given or orders issued, or by any failure of the State to
give such permission or issue such orders. The successful Vendor shall bear all losses accruing to the Vendor as a result of the
amount, quality, or character of the work required, or because the nature or characteristics of the work location is different from
what the Vendor estimated or expected, or due to delays or other complications caused by the weather, elements, or other
natural causes.
OFFER:
Vendor hereby offers to provide the services to the State of New Hampshire as specified at the prices quoted below. In complete
accordance with general and detailed specifications included herewith.
COST:
Provide all labor, materials, equipment, supervision, disposal and incidentals necessary to complete the Peabody Lodge
Restrooms Finish and Fixture Renovations as specified in this bidding document.
Description Category Cost
Selective demolition and disposal of existing finishes, fixtures,
partitions, and accessories. Labor
Removal of existing flooring and substrate preparation,
patching, leveling, and preparation as needed for new porcelain
tile. Labor
Installation for new porcelain floor tile, including grout, trims,
thresholds, and transitions. Labor
Installation of new porcelain wall tile wainscot, including edge
treatment and returns. Labor
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