Animal Control HVAC

Location:	Tennessee
Posted:	Aug 6, 2026
Due:	Aug 27, 2026
Agency:	McMinnville city
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Publication URL:	To access bid details, please log in.

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HVAC for McMinnville Animal Control Bid Cover Letter

The City of McMinnville will receive sealed bids for an HVAC system at McMinnville Animal

Control via bid specifications enclosed. Bids will be received no later than 2:10 PM, August

27, 2026, in the office of the city recorder, McMinnville City Hall, 101 East Main Street,

McMinnville, Tennessee 37110, and then at said office publicly opened and read aloud.

Bids will be awarded based on the lowest and/or best proposal. The City reserves the right

to reject any and all bids.

Proposers are requested to read the complete specifications invitation carefully and

submit their proposals in strict accordance with the requirements set forth therein.

By virtue of bidding, the bidders guarantee the prices quoted in the proposal will remain

firm for the duration of 3 months from said time of bid opening.

If you have any questions, please contact John Austin jaustin@mcminnvilletn.gov 931-271-

3000 or Lyndon Bussell lbussell@mcminnvilletn.gov 931-414-2077

Sincerely,

Assistant Director Public Works

John Austin

INVITATION TO BID

CITY OF MCMINNVILLE, TENNESSEE

PROJECT: ANIMAL CONTROL BUILDING HVAC INSTALLATION

1. KEY PROJECT DATES & CONTACTS

• Mandatory Site Visit: August 20, 2026, at 2:00 PM CST

• Submission Deadline: August 27, 2026, at 2:00 PM CST

• Project Location:

McMinnville Animal Control Building

1266 Belmont Drive

McMinnville, TN 37110

2. PROJECT OVERVIEW & SCOPE

The City of McMinnville is requesting competitive, sealed bids from licensed HVAC

contractors to supply and install ductless mini-split systems at the Animal Control

Building. Due to severe headroom limitations, traditional ducted systems are not viable.

All work must comply with local building codes, include clean wall-penetrations, proper

condensate drainage, and electrical hookups.

Notice of Mandatory Site Visit: Attendance at the site walkthrough on August 20, 2026,

at 2:00 PM CST is strictly mandatory. Bids submitted by contractors who did not attend

and sign into the site visit will be disqualified automatically without review.

“Iran Divestment Act” T.C.A. 12-12-101 et. Seq. – By submission of this bid each Bidder

and each person signing on behalf of any Bidder certifies, and in the case of a joint bid

each party thereto certifies as to its own organization, under penalty of perjury, that to

the best of its knowledge and belief that each bidder is not on the list created pursuant

to T.C.A. 12-12-106

All equipment shall meet OSHA requirements, Federal Noise Standards and State and

Federal laws, and be ADA compliant. All bidders must meet State and Federal Labor

Laws.

3. SYSTEM SPECIFICATIONS

Contractors must bid on the following exact layout configurations or approved

equivalents:

• Left Structure: Multi-zone system (2 x 12,000 BTU indoor head units connected

to 1 x 24,000 BTU outdoor condenser).

• Right Structure: Multi-zone system (2 x 12,000 BTU indoor head units connected

to 1 x 24,000 BTU outdoor condenser).

• Middle Structure: Single-zone system (1 x 12,000 BTU indoor head unit

connected to 1 x 12,000 BTU outdoor condenser).

4. MANDATORY INSURANCE REQUIREMENTS

The selected contractor must provide a Certificate of Insurance (COI) naming the City of

McMinnville as an additional insured prior to beginning work.

• Commercial General Liability: $1,000,000 per occurrence

• Automobile Liability: $1,000,000 combined single limit

• Workers' Compensation: Statutory limits

• Employer's Liability: $500,000

OFFICIAL BID SHEET

Contractors must complete all blank fields below. Incomplete forms will be disqualified.

CONTRACTOR INFORMATION

• Company Name: __________________________________________________

• Licensed Contractor #: _________________________________________

• Primary Contact Person: ________________________________________

• Phone Number: ________________________________________________

• Email Address: ________________________________________________

• Attended Mandatory Site Visit? [ ] Yes [ ] No

• Meets or Exceeds Section 4 Insurance Limits? [ ] Yes [ ] No

PRICING BREAKDOWN

Item

Equipment Description

Qty

Unit Cost

($)

Total Cost

($)

01 24K BTU Outdoor Multi-Zone Condenser (Left/Right Buildings) 2

12K BTU Indoor Wall-Mount Head Unit

(Left/Right Buildings)

12K BTU Outdoor Single-Zone Condenser

(Middle Area)

12K BTU Indoor Wall-Mount Head Unit

(Middle Area)

Installation Materials (Linesets, brackets, L

drainage, electrical)

Labor & Permitting (Installation, startup, L

and testing)

TOTAL

TOTAL PROJECT BID PRICE (Items 01 -

06)

WARRANTY & TIMELINE

• Equipment Warranty: ________ Years (Compressor) / ________ Years (Parts)

• Labor Warranty: ________ Years

• Estimated Days to Complete Work: ________ Days from Notice to Proceed

CONTRACTOR SIGN-OFF

By signing below, the contractor certifies they have verified the site conditions during

the mandatory walkthrough, hold active licensing, meet all stated insurance metrics in

Section 4, and guarantee this pricing for 60 days.

Authorized Signature: __________________________________________

Printed Name & Title: ___________________________________________

Date: ________________________

TCA 62-6-119 (a) Any person or entity preparing plans, specifications or any other

documentation for inclusion in an invitation to bid or comparable bid document including

any electronic bidding documents, shall reference this chapter in such documentation and

include a specific statement informing the invited bidder that it is necessary for such

bidder to be properly licensed at the time of the bid and provide evidence of compliance

with the applicable provisions of this chapter before such bid may be considered.

The following must be included on the outside of the bid envelope or the bid will be

rejected.

1. Name of Prime Contractor

2. License ID#

3. Classification (pertaining to the bid)

4. Expiration Date

5. Monetary Limit

This information must also be included for all subcontractors if work will be over

$25,000:

- Electrical, plumbing, HVAC, geothermal well drillers and roofing

- Masonry if over $100,000

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Description	Opening Date	Closing Date
Animal Control HVAC	August 05, 2026 :	August 27, 2026 2:10 PM

Animal Control HVAC

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