Decorative Streetlights

Amendment History

Delivery of Submissions Submissions must be submitted using one of the following delivery methods:
Email address General information for Decorative Streetlights - Lot : 1 / Amendment : 0
Contact Address

Summary Details

The Supplier will supply 50 decorative streetlights that meet the specifications provided in Appendix B, are consistent with the drawings provided in Appendix C, and are similar to the photographs provided in Appendix D. The District reserves the right to adjust the final order quantity up or down prior to placing the order.

The District notes that it is currently redesigning one of its downtown streets and anticipates an additional order of 15-25 units in 2025. See Section 2.3 of the Opportunity.

The Supplier shall deliver the poles, arms and shrouds to the District’s Pole Yard, which is located within the Summerland municipal boundaries (exact location to be confirmed with the Supplier). The items shall be unloaded by the trucking company with no assistance from the District. There is no loading dock at the Pole Yard.

The luminaires, mounts, and hardware shall be delivered to the Summerland Works Yard, located at 9215 Cedar Avenue, Summerland, BC. District staff are available to assist in unloading with a forklift at this location. There is no loading dock at the Works Yard.

Please refer to the Opportunity documents for more information.

Opportunity Documents
bids&tenders is the only authorized website to obtain competitive bid documents for this District of Summerland opportunity. To obtain documents online please visit https://summerland.bidsandtenders.ca . You can preview the bid documents with a Preview watermark prior to registering for the opportunity.  The District of Summerland shall not be held responsible for competitive bid documents that are located on any other website.

The Opportunity documents set out:

1. The details of the services that the District is seeking;
2. The process for submission, evaluation and award of the Contract;
3. The proposed terms and conditions of the Contract; and
4. The documentation that a Respondent should submit in their Quotation.

Submission of Quotations
To be considered, Quotations must be submitted via bids&tenders electronic bid submission functionality or by email in accordance with the instructions in the RFQ. Quotations must be received no later than the Opportunity Closing Date & Time. It is solely the responsibility of the Respondent to ensure that the Quotation is received on time. There will be no public opening.

Term of Engagement
The successful Respondent should be prepared to commence work immediately after the Agreement is awarded. The District desires delivery of all streetlights to occur as quickly as possible, and in no case later than August 29, 2025.

Conditions for Participation and Requirements to Request to Participate
Quotations not clearly demonstrating that they meet the following mandatory criteria will be excluded from further consideration in the evaluation process.

Mandatory Criteria:
1	The Quotation must be received by the Closing Date & Time, in accordance with the requirements of Section 3.1 – Opportunity Schedule
2	The Quotation must be submitted electronically via the bids&tenders in accordance with the requirements of Section 3.9 – Submission of Quotations
3	The Quotation must include the following completed bids&tenders forms:
4	The Quotation must include the following document uploads:

The Supplier shall provide the District with proof of the following prior to beginning work on this project:

Procurement Method
Negotiated Request for Quotations.

Procuring Entity
District of Summerland, 13211 Henry Ave, Summerland, BC

RFQ Contact Person
Dana Silk, Manager of Procurement & Contract Administration
Via bids&tenders “Submit a Question” functionality only

This procurement is subject to the Canada-EU Comprehensive Economic Trade Agreement (Chapter Nineteen), the Canadian Free Trade Agreement (Chapter Five), and the New West Partnership Trade Agreement.