Tree Trimming Stump Removal Services
| Location: | Pennsylvania |
|---|---|
| Posted: | Feb 10, 2026 |
| Due: | Mar 11, 2026 |
| Agency: | State Government of Pennsylvania |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 6100065308 |
| Publication URL: | To access bid details, please log in. |
|
General Information |
|||||||
|
Department for this solicitation: |
Procurement | ||||||
|
Date Prepared: |
02/10/26 |
Types: |
IFB | ||||
|
Advertisement Type: |
|
||||||
|
Solicitation/Project#: |
6100065308 |
Solicitation/Project Title: |
Tree Trimming Stump Removal Services | ||||
|
Description: |
Tree trimming and/or stump removal services for the Department within Westmoreland County. This Bid covers all State Routes, Department facilities or other area in which PennDOT has a
responsibility or requirements to perform this type of work. Waste composition such as chips, mulch, leaves, and branches will primarily be hauled away and disposed of; if “fly chipping” is required, instructions will be provided when the Contractor is notified of a specific project requiring it. Required number of complements, including equipment and personnel. ONLY CERTIFIED SMALL BUSINESSES ARE ELIGIBLE FOR AWARD: PennDOT has designated this contract as a Small Business Procurement to provide DGS-certified small businesses with opportunities to compete against other DGS-certified small businesses for Commonwealth agency and DGS statewide contracts under the Small Business Procurement Initiative (SBPI) set forth in Executive Order 2011-09. Only certified small businesses are eligible to submit a bid and receive an award. All bidders must submit their bids electronically through the Commonwealth’s electronic system (SRM) via the PA Supplier Portal: www.pasupplierportal.state.pa.us If you experience difficulty with the bidding, please contact the Supplier Service Center at (877) 435-7363 and choose option #1. |
||||||
|
Department Information |
|||
|
Department/Agency: |
Department of Transportation |
Delivery Location: |
144 Donohoe Road Greensburg Pa 15601 |
|
County: |
Westmoreland |
Duration: |
1 Year |
|
Contact Information |
|||
|
First Name: |
Tricia |
Last Name: |
Olesko |
|
Phone Number: (XXX-XXX-XXXX) |
724-415-3524 |
Email: |
tolesko@pa.gov |
|
Solicitation Information |
|||
|
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation. |
|||
|
Solicitation Start Date: |
02/12/26 | ||
|
Solicitation Due Date: |
03/11/26 |
Solicitation Due Time: |
11:00 AM |
|
Solicitation Opening Date: |
03/11/26 |
Solicitation Opening Time: |
1:00 PM |
|
Opening Location: |
Bid Will Be Open Via Microsoft Teams Please Contact Tricia Olesko Tolesko Pa Gov To Request Invite To Bid Opening | ||
|
No. of Addendums: |
0 | ||
|
Amended Date: |
02/10/26 |
Attachment Preview
Tree Trimming and Stump Removal Services
“Invitation for Bid”
STATEMENT OF WORK
I. GOVERNING SPECIFICATIONS
A. Purpose of this IFB: To procure a Contractor to perform tree trimming and
or stump removal services for the Pennsylvania Department of
Transportation (PennDOT) Engineering District 12, Westmoreland County.
B. Concurrent contracts: PennDOT reserves the right to solicit RFPs IFBs or
RFQs and award work for additional contracts or Contractors, to run
concurrently with this contract, under different payment type structure such
as lump sum and mileage units of measures.
C. Contractor qualification:
1. To be eligible for qualification in this category, and for this Invitation
for Bid, a Contractor must be self-certified with the Department of
General Services (DGS), Bureau of Diversity, Inclusion and Small
Business Opportunities by the date and time the bids are due. For
more information, visit: www.smallbusiness.pa.gov. Any business
that has not self-certified with DGS as a small business by the
date and time the bids are due will be deemed non-responsive.
2. Worker Protection and Investment Provision Pursuant to Executive
Order 2021-06, Worker Protection and Investment (October 21,
2021), the Commonwealth is responsible for ensuring that every
Pennsylvania worker has a safe and healthy work environment, and
the protections afforded them through labor laws. To that end,
contractors and grantees of the Commonwealth must certify that they
are in compliance with all applicable Pennsylvania state labor and
workforce safety laws. Such certification shall be made through the
Worker Protection and Investment Certification Form (BOP-2201) and
submitted with the bid, proposal or quote.
D. Pre-Bid Meeting: There will be no pre-Bid meeting.
E. Service Performance Standards: Services are to be performed in
accordance with PennDOT Publication 23 – Maintenance Manual, Chapter 13.
F. Project Management:
1. The PennDOT Project Manager for this contract will be the District’s
County Maintenance Designee (Designee) or the District Roadside
Specialist (DRS). Once a Purchase Order is issued to the awarded vendor,
Page 1 of 16
the Project Manager and a list of personnel considered Designees of the
County Management will be provided to the vendor. The District or
County management may change the PennDOT Project Manager as they
deem necessary.
2. Contractor Representative and Contractor Information: Contractor must
submit with its response, the name of a contractor representative, and
the Contractor Representative’s 24 hour-a day cell phone number and
email address. The Contractor representative serves as the Contractor’s
project manager. The Contractor must download, complete in its entirety
and return as part of their response the provided Contractor
Information Form.
3. Contractor Communications: Contractor will ensure a cell phone is always
available at the job site, as a means of communicating with the PennDOT
Project Manager or designee.
4. Notification of Work and Project Mobilization:
a. The PennDOT Project Manager or designee will give notice of work to
the Contract Representative via email, fax, phone, or in person. Upon
submission of the notice of work, the Contractor shall have seven (7)
calendar days to mobilize the crew and begin work unless other
direction is provided by PennDOT county management during the
notification call to allow for longer arrival of crew. Should the
Contractor fail to mobilize and begin work within the prescribed time,
the Contractor may be declared in “Default” as per the Terms and
Conditions.
b. The PennDOT Project Manager or designee may assign work using the
Tree Notification Form. The Contractor completes the form as tree
work is completed. When this form is used, the trees on this list must
be removed within 14 calendar days of receipt of the notification.
5. Project Kick-off Meeting: The Project Kick-off Meeting will be scheduled by
the PennDOT Project Manager or Designee and will occur within seven (7)
days after the Fully Executed Purchase Order is delivered to the awarded
Contractor. The Contractor’s Representative and Contractor’s Project
Manager and Foreperson must be present. The meeting will be held at a
location to be determined within the geographical boundaries of District
12 - Westmoreland County. Topics to be discussed include items such as
Contractor responsibility, review of SOW, contract T&Cs ie: Insurance,
WTZC requirements, disposal of waste composition etc.
6. Work Schedule:
a. Tree trimming and/or stump removal operations may be performed
Monday through Friday. The Department shall determine the
Page 2 of 16
contractor's daily work hours. The PennDOT Project Manager or
designee may authorize work on Saturday and Sunday, as necessary.
No work shall be scheduled to occur on the following holidays unless
written permission to do so is provided by the PennDOT Project
Manager or designee:
i. New Year’s Day
ii. Dr. Martin Luther King Jr. Day
iii. President’s Day
iv. Memorial Day
v. Juneteenth
vi. Independence Day
vii. Labor Day
viii. Columbus Day
ix. Veteran’s Day
x. Thanksgiving Day
xi. Day after Thanksgiving Day
xii. Christmas Day
The following Monday will be recognized as the day when no work is to
be scheduled for all holidays occurring on a Sunday, and the Friday
before will be recognized as the day when no work is to be scheduled
for all holidays occurring on a Saturday.
b. During times of inclement weather or special events, the PennDOT
Project Manager or designee may postpone work until a more suitable
time. If requested and/or it is deemed to be in the best interest of
PennDOT, the PennDOT Project Manager or designee may allow a
revised work schedule.
c. Each crew foreperson must report work status (working/not working)
to the PennDOT Project Manager or designee by telephone or email
each day; this report is to be made by 09:00 am.
d. Unless otherwise directed by the PennDOT Project Manager or
designee, for billing purposes, a work shift may begin no earlier than
sunrise and end no later than sunset, provided sufficient daylight
and/or weather conditions exist to allow for the safe completion of
work activities.
e. With the exception of emergency work, no work will be permitted on
limited access, interstates, and expressways dawn to dusk without
written consent of the PennDOT Project Manager or designee.
Page 3 of 16
G. General Requirements:
1. Contractor shall furnish the personnel and equipment of the type,
condition, and quantity necessary for the proper and productive execution
of the contracted work.
2. Contractor shall maintain all equipment in good condition, subject to
acceptance by PennDOT, prior to and during use in connection with this
contract.
3. Contractor shall provide all lubricants, fuel, fluids, and antifreeze for
equipment. Contractor shall ensure all equipment and operators are in
conformance with applicable PA Motor Vehicle laws and federal
regulations.
4. Costs for the disposition of chips, mulch, leaves, and branches (“fly
chipping” or “hauling away and disposal”) are to be included in the Bid
and will be defined in the Service Details in Section H. For hauling away
and disposal, the Contractor must inform PennDOT’s Project Manager of
the dump site(s) during the Project Kick-Off Meeting.
5. Remove only the trees that have previously been approved for removal by
the PennDOT’s Project Manager. Work continuously until each item is
complete. In non-emergency situations, do not leave sections of trees
standing except when necessary due to the onset of inclement weather or
darkness. Cut trees off at ground level or at a height not to exceed four
(4) inches above ground level.
6. If the contracted Trimmer-Lift (T-Lift) cannot be used due to tree size
and/or location, the Contractor will be required to climb the tree;
otherwise, if site conditions and time limits permit, the Contractor can use
a larger T-Lift as a replacement for climbing at the contracted Bid rates.
7. Resulting Wood:
a. All resulting wood shall be placed on the right-of-way in manageable
lengths where applicable. The definition of “manageable lengths” can
be discussed at the project kick-off meeting.
b. All resulting material on the downslope embankments that is on
PennDOT’s right-of-way can remain if it does not have the potential to
end up in an environmentally sensitive area such as a river, stream,
floodplain, wetland or on the road or shoulder area.
c. All resulting material on the upslope embankments that is on
PennDOT’s right-of-way that potentially could cause a safety issue
shall be removed by the vendor. The resulting material can be placed
on PennDOT’s right-of-way at another suitable location where it does
not create a safety concern.
d. Resulting material in residential areas may need to be removed if
requested by the property owner.
Page 4 of 16
8. All drainage ditches and or swales along the roadway shall remain clear of
any tree trimming debris associated with this project.
H. Service Details:
The Contractor will be performing tree trimming and/or stump removal
services for the Department within Westmoreland County. This Bid covers all
State Routes, Department facilities or other area in which PennDOT has a
responsibility or requirements to perform this type of work. Waste
composition such as chips, mulch, leaves, and branches will primarily be
hauled away and disposed of; if “fly chipping” is required, instructions will be
provided when the Contractor is notified of a specific project requiring it.
Required number of complements, including equipment and personnel, are
detailed below in the Pay Items section of this contract.
I. Estimated Quantities:
All quantities are estimated and may not reflect actual quantities. The
estimated quantities are indicated on the Cost Sheet which requires the
Contractor to download, input unit pricing and return as part of their
Response. PennDOT reserves the right to award any or all of the Pay Items
listed.
J. Equipment
1. Roadside Equipment Inspection Form: Contractors are required to
download, complete and return with their Response the provided
Roadside Equipment Inspection Form (REI). All equipment types
listed by the Contractor on this attachment must be present at the initial
equipment inspection/demonstration (see Section I.J.2 below).
Equipment will be evaluated as part of the Contractor’s response. All
equipment types as specified in Section II. Pay Items and as deemed
necessary by the proposer must be included in the REI with the exception
of incidental equipment (such as: manual pruners and other pruning
tools, ladders, ropes, hand saws, climbing equipment, brooms, rakes,
etc.).
2. Initial Equipment Inspection: After the Invitation for BID (IFB) opening
and prior to award, the apparent selected Contractor shall demonstrate to
the PennDOT Project Manager or designee that the equipment proposed
for use in meeting the requirements of the contract is of sufficient
capacity and quantity, and that all such equipment is in good working
order. Additionally, the apparent selected Contractor may be asked to
demonstrate that the personnel employed for the purpose of providing the
services required by the contract are sufficiently trained to operate the
Contractor’s proposed equipment fleet. The inspection/demonstration will
also include Work Zone Traffic Control vehicles needed for compliance
with traffic safety requirements as defined in the current version of
PennDOT Publication (Pub) 213. After the Bid opening, the PennDOT
Project Manager or designee will notify the apparent selected Contractor
regarding the time and location of the inspection/demonstration.
Page 5 of 16
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
Daily notification on new contract opportunities
With GovernmentContracts, you can:
- Find more opportunities and win more business
- Receive daily alerts for all new bid opportunities
- Get contract opportunities matched to your business
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.