RFP-26-27-001-FY2027 Westfork Substation Feeder 81-5 Circuit Tree Trimming
| Location: | Virginia |
|---|---|
| Posted: | Aug 4, 2026 |
| Due: | Aug 13, 2026 |
| Agency: | City of Danville |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 26-27-001 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
26-27-001
|
| Bid Title: |
RFP-26-27-001-FY2027 Westfork Substation Feeder 81-5 Circuit Tree Trimming
|
| Category: | Professional Services Bids |
| Status: | Open |
|
Attachment Preview
REQUEST FOR PROPOSALS
Proposal No RFP- 26-27-001
Title:
“FY 2027 Westfork Substation Feeder 81-5 Circuit Tree Trimming “
Pre-Proposal Meeting:
A Pre-Proposal Meeting will be held, Wednesday July 29, 2026, at 10:00AM
at 1040 Monument St Danville VA 24541 Or by Teams Meeting:
Join: RFP-26-27-001 815 Circuit Trimming
Meeting ID: 274 628 267 184 668
Passcode: Fs9uK6EQ
Last Day for Questions: Email questions to purchasing@danvilleva.gov by no later than
Tuesday August 4, 2026, by 5:00PM
Proposal Closing
Date:
Sealed proposals shall be accepted no later than
Thursday August 13, 2026, at 4:00PM
Mail or Hand-Deliver to:
Purchasing Department
427 Patton Street, Room 304
Danville, VA 24541
Direct Proposal
Procedures
Inquiries to:
Electronic Proposals will be accepted on eVA (https://eva.virginia.gov )
Carol Henley, Director of Purchasing
(434) 799-6528
purchasing@danvilleva.gov
Project Owner:
City Representative: Joseph Meadows: Utilities: 434-799-5270
RFP-26-27-001
“FY 2027 Westfork Substation Feeder 81-5 Circuit Tree Trimming”
TABLE OF CONTENTS
1.0
INTENT
2.0
SCOPE OF WORK
3.0
SUPPLEMENTAL GENERAL CONDITIONS
4.0
EXHIBITS-ATTACHMENTS-SPECIFICATIONS
5.0
PROPOSAL DOCUMENTS
1.0 Intent
It is the intent of this “RFP” to secure a qualified vendor to perform tree trimming
services for the Whitmell and Tunstall Substation Circuits.
1.1 Submit invoice(s) to:
City of Danville
Accounts Payable
PO Box 3300
Danville, VA 24543
Attention : Support Services-Utilities
1.2 Deadline
Sealed Proposals shall be submitted no later than Thursday August 13, 2026 at 4:00 PM
to:
City of Danville
Purchasing Department
Attn.: Carol Henley
427 Patton Street, Room 304
Danville, VA 24541
Proposals will not be accepted both electronically and on paper. The proposal with the latest time
stamp received prior to the due date and time will be evaluated for each Offeror.
1.3 Pre-Proposal Conference: A Pre-Proposal Meeting will be held, Wednesday July 29, 2026,
at 10:00AM at 1040 Monument St Danville VA 24541 Or by Teams Meeting: Join:
RFP-26-27-001 815 Circuit Trimming Meeting ID: 274 628 267 184 668 Passcode: Fs9uK6EQ
1.4 Proposal Inquiries: The last day for questions will be Tuesday August 4, 2026, by
5:00PM Email Carol Henley at purchasing@danvilleva.gov
1.5 Davis Bacon: Not Applicable
1.6 Bonds: 100% Not Applicable
1.7 Time of Completion: XXX calendar days? TBD
2|Page
RFP-26-27-001
“FY 2027 Westfork Substation Feeder 81-5 Circuit Tree Trimming”
1.8 Liquidated Damages: Not Applicable
1.9 Owner’s Representative: Project Manager Joseph Meadows meadojw@danvilleva.gov
1.10 Code: All work performed shall conform to the Virginia Uniform Building Code
1.11 Code: All work performed shall conform to the Contract Documents. Reference is
made to the VDOT Specifications; the VDOT Standard Drawings; this Request For
Proposal; the Project Manual; and the Plans.
1.12 Retainage/Escrow: Five percent (5%) retainage/escrow will be withheld from each
invoice until final completion and acceptance of the contract work Not Applicable
1.13 Information Technology: If a contract is awarded, the VENDOR agrees that all
information technology (IT), including web-based applications, software, and digital
content, provided under this contract must conform to the Revised Section 508
Standards (29 U.S.C. § 794d) and, specifically, must meet WCAG 2.1 Level AA
success criteria. The VENDOR shall provide a completed Voluntary Product
Accessibility Template (VPAT/ACR) and a Vendor Accessibility Roadmap,
demonstrating compliance prior to final acceptance.
1.14 Force Majeure: In no event will VENDOR or City be liable for any delay in the
performance of, or failure to perform, any action required under the Agreement,
whether in whole or in part, and the time for performance (including, without limitation
and for avoidance of doubt, the investment and job maintenance obligations set forth
herein) shall be extended for the duration of any such delay, to the extent that such
delay or failure is caused by any of the following causes: war; acts of terrorism;
strike; lockout or other labor disturbance; fire; severe weather; extraordinary natural
occurrence; epidemic; pandemic; plagues of locusts; swarms of bow weevils;
earthquake; shortage or interruption of supply or transportation facilities;
extraordinary governmental action (whether or not valid); or other causes, whether or
not similar, beyond the reasonable control of VENDOR, in each case whether
foreseeable or unforeseeable.
Notwithstanding any other provision of this contract, including the foregoing force
majeure provisions, for projects funded in whole or in part with state or federal
transportation funds, matters relating to VENDOR delays, excusable delay,
suspension of work, time extensions, liquidated damages, and failure to complete the
work within the contract time shall be governed exclusively by the applicable
provisions of the Virginia Department of Transportation (VDOT) Road and Bridge
Specifications incorporated into the Contract Documents, including but not limited to
Sections 108.04, 108.05, and 108.06, as amended. To the extent the provisions of
this contract conflict with the applicable VDOT specifications relating to such matters,
the applicable VDOT specifications shall control and supersede the force majeure
provisions set forth above.
3|Page
RFP-26-27-001
“FY 2027 Westfork Substation Feeder 81-5 Circuit Tree Trimming”
2.0 SCOPE OF WORK
2.1 A circuit list with planned workload summaries is included with this solicitation. Work
plans and details are stored on MyRowKeeper website/software and the ResourceKeeper
field application. This online database stores digital and spatial information associated with
work plans and reporting. All workflows, work completion, audit results, and invoice
requests will be utilized through this platform. Vendor supervision will have view and edit
access as appropriate to their role and function. Logons are assigned with Danville Utilities
approval. MyRowKeeper displays relevant electrical assets, vegetation, and other work
details with a display similar to Google Street and Google Earth. Vendors will use
MyRowKeeper to evaluate, Proposals, schedule work and update data when work is
complete and ready for audit. Training will be provided to the vendor awarded this work
and support will be supplied as requested by the vendor and Danville Utilities.
Preformatted reports of completed and audited work, generated out of MyRowKeeper and
completed File D Forms will be submitted with vendor invoices. File D will be customized
to meet Danville Utilities and awarded vendor’s needs for invoicing. Vegetation
Management work shall be completed according to the specifications provided.
3.0 SUPPLEMENTAL GENERAL CONDITIONS
3.1 Compliance: The VENDOR shall comply with the provisions of the following:
The City of Danville’s “Standard Requirements & Instructions for Bidding”,
Version 3.0, dated July 1, 2025. Copies may be obtained from the Purchasing
Office or by downloading from the City’s website “Finance Department,
Purchasing Division.
3.2 Award:
A. If a scoring matrix will be used in the evaluation, it will be shared in this
solicitation.
B. The City reserves the right to reject any or all offers and to waive informalities
and minor irregularities in offers received.
C. The award will be made to the proposal conforming to the RFP and will be most
advantageous to the City.
3.3 Authority:
A. The Director of Purchasing as the designee of the City Manager has the sole
responsibility and authority for negotiating, placing, and when necessary,
modifying each and every Request for Proposals, purchase order or other award
issued by the City of Danville. In the discharge of these responsibilities, the
Director of Purchasing may be assisted by assigned buyers. No other City officer
or employee is authorized to order supplies or services, enter into purchase
4|Page
RFP-26-27-001
“FY 2027 Westfork Substation Feeder 81-5 Circuit Tree Trimming”
negotiations, or in any way obligate the government of the City of Danville for any
indebtedness. Any purchases contrary to these provisions and authorities shall be
void and the City shall not be bound thereby.
B. This procurement process, including withdrawal of Proposals and appeal or protests,
is governed by the "PROCUREMENT CODE OF THE CITY OF DANVILLE,
VIRGINIA". Copies of the Procurement Code may be obtained by writing the City of
Danville Purchasing Department, 427 Patton St. Room 304, Danville, Virginia 24541
and by downloading from the City’s website, Finance Department, Purchasing
Division. The City of Danville does not discriminate against faith-based organizations.
3.4 Method of Proposal Submission:
A. Proposals will not be accepted both electronically and on paper. Each must choose
only one method of submission to avoid any confusion or duplication of entries.
The latest dated and time stamped proposals will be the only proposals
accepted and evaluated. No proposal may be considered if received after the
time shown on the title page. The allowable methods for submitting are electronic
and paper submission.
B. Paper Submission: Proposals must be written in ink or typewritten. Envelopes
must be sealed and marked in the lower left-hand corner
26-27-001“FY-2027 Westfork Substation Feeder 81-5 Circuit Tree Trimming”
and submitted to the office indicated on the title page.
C. Electronic Submission: Vendors who choose to submit their Proposals
electronically must ensure that they are registered on eVA at.
https://eva.virginia.gov Proposals can be found under the Business
Opportunities Tab > Virginia Business Opportunities (VBO). Search
RFP-26-27-001. When addenda are issued, suppliers that have submitted an
electronic response will have to RESUBMIT their response to the latest version
of the solicitation.
D. Should the proposal contain proprietary information, provide one (1) redacted
hard copy of the proposal and all attachments with proprietary portions
removed or blacked out. This copy should be clearly marked “Redacted Copy”
on the front cover. The classification of an entire proposal document, line-item
prices, and /or total proposal prices as proprietary or trade secrets is not
acceptable. The City of Danville shall not be responsible for the Contractor’s
failure to exclude proprietary information from this redacted copy. No other
distribution of the proposal shall be made by the Offeror.
E. Vendors are expected to examine all instructions, specifications, drawings, sites,
installations, etc. Failure to do so will be at the Vendor’s risk. Erasures or other
changes must be initialed by the person signing the proposal.
5|Page
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
Daily notification on new contract opportunities
With GovernmentContracts, you can:
- Find more opportunities and win more business
- Receive daily alerts for all new bid opportunities
- Get contract opportunities matched to your business
See also
Follow MAGTF Staff Training Program (MSTP) Support Services Active Contract Opportunity Notice ID
DEPT OF DEFENSE
Bid Due: 8/21/2026
Follow SPE4A726R0738 - 5365 - SHIM / WSIC F Active Contract Opportunity Notice
DEPT OF DEFENSE
Bid Due: 8/14/2026
Bid Number: 27-10 Bid Title: RFP 27-10/AB MEDICARE ADVANTAGE Category: Entity: City Status:
City of Hampton
Bid Due: 8/20/2026
RFP #2027-01-VPA Accounts Payable Invoice Process ... Status: Open RFP 125308 Virginia Port
State Government of Virginia
Bid Due: 8/20/2026
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.