VISUAL INSPECTIONS OF FIRE STANDPIPE AND SPRINKLER SYSTEMS

Through this RFQ series, NYCHA is administering a pilot procurement that introduces a streamlined bid submission and evaluation process, differing from NYCHA's conventional solicitation procedures. The pilot is intended to simplify the solicitation process for responding bidders while supporting NYCHA's ongoing efforts to strengthen competition, improve efficiency, and enhance transparency within the Authority's procurement process.

At the time of RFQ closing, responding bidders will only be required to submit the minimum documentation identified in the solicitation. Following bid opening, NYCHA will evaluate bid pricing and identify the apparent low bidder(s). During the evaluation process, NYCHA will request additional required documentation only from the apparent low bidder(s), or other bidder(s) as necessary, to complete the responsibility and responsiveness review. Bidders should not submit documents beyond the minimum required unless specifically requested by the Authority.

For a complete description of the pilot process, including bidder submission requirements and evaluation phases, please refer to the attachment titled "Pilot – Solicitation Bid Submission & Evaluation Process – Standpipe Sprinkler Inspections (RFQs 524258, 525258, 525259, and 525260)" available with this RFQ in iSupplier.

Indefinite Delivery Indefinite Quantity (IDIQ) Contract for Visual Inspection of Fire Standpipe and Sprinkler Systems At Various NYCHA Developments Citywide with Brooklyn.

Contract Term: 3 years from the award date on NYCHA’s Purchase Order.  NYCHA, in its sole discretion, shall have the option to extend the Term of this Contract for up to two one-year renewal options.

This Solicitation is not subject to an existing PQL or PLA.

Section 3 REO: Section 3 REO Plans must be submitted via eComply, https://nycha.ecomply.us/. Do not include Section 3 documentation within bid submission via iSupplier. For eComply log-in assistance contact eComply Tech support, support@ecomplysolutions.com. For Section 3 submissions assistance contact NYCHA’s SMP Vendor Diversity team at eComply.support@nycha.nyc.gov.

Pre-Bid Conference:

A non-mandatory, but strongly recommended, MS Teams Pre-bid Conference will be held on Tuesday August 11, 2026 @ 10:00 A.M.

To attend the Pre-Bid Conference either:

Access via https://teams.microsoft.com/meet/299229909196256?p=jpAdIL1JV3cwoHt7DT

Dial in by calling +1 646-838-1534,,348923222#

Conference ID: 266 680 468 245 041

RFQ Question Submission Deadline: August 14, 2026, at 2:00PM.  Only questions regarding this RFQ submitted to professionalservices.procurement@nycha.nyc.gov  (include RFQ number in subject field) prior to Question Deadline will be accepted.

Question & Answer Release Date: August 21, 2026

In addition to the documents attached below, bidders are directed to review the Special Notices and Conditions and Instructions to Bidders prior to submitting a bid.  To access these documents, click on the "Contract Terms" tab above, and then "Preview Contract Terms," to download a PDF version.

Prior to submitting a bid, confirm the bid response includes all required forms and documentation and that all are properly completed, signed, and notarized, where applicable. It is the bidder’s sole responsibility to complete and submit its bid via iSupplier to the corresponding RFQ prior the RFQ Bid Submission Deadline August 27, 2026. NYCHA is not responsible for delays caused by technical difficulty or caused by any other occurrence.

Only electronic bids submitted online via iSupplier will be accepted. For assistance regarding iSupplier please email NYCHA Procurement at procurement@nycha.nyc.gov.

Please note that if NYCHA receives no responses to this RFQ, the bid submission deadline shall be automatically extended for seven (7) days. This does not limit NYCHA's right to extend the bid deadline for any other reason.