RFP 01-070826 - Tree Trimming Electrical Department

Location:	North Carolina
Posted:	Jun 15, 2026
Due:	Jul 8, 2026
Agency:	City of High Point
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services S - Utilities and Training Services
Solicitation No:	01-070826
Publication URL:	To access bid details, please log in.

Bid Number:	01-070826
Bid Title:	RFP 01-070826 - Tree Trimming Electrical Department
Category:	Bid Opportunities
Status:	Open
Bid Recipient:	greg.parret@highpointnc.gov

Description:

A pre-proposal meeting will be held on Tuesday, July 8th at 2:00 PM on Microsoft Teams at Meeting ID: 254 030 571 591 6, Passcode VU7WG2o9. City staff will be available to discuss the project and answer pertinent questions, including MWBE requirements. All prospective bidders are urged and cautioned to attend so as to prepare bids based upon a full understanding of project specifications.

Publication Date/Time:

6/15/2026 4:30 PM

Closing Date/Time:

7/8/2026 2:00 PM

Submittal Information:

greg.parret@highpointnc.gov or deliver to CoHP

Bid Opening Information:

Non-Public Opening (RFP)

Pre-bid Meeting:

6/22/2026 2:00 PM

Contact Person:

Greg Parret
greg.parret@highpointnc.gov

Download Available:

Greg Parret

Plan & Spec Available:

Greg Parret
greg.parret@highpointnc.gov

Plan Holders List:

Greg Parret
greg.parret@highpointnc.gov

Attachment Preview

REQUEST FOR PROPOSALS

Tree Trimming

Electric Utilities Department.

June 15, 2026

Due Date: Wednesday, July 8, 2026

and time: 2:00 PM Eastern Time

RFP Number: 01-070826

Mailing Address: P.O. Box 230

High Point, NC 27261

Delivery Address:

816 East Green Drive

Purchasing Division

High Point, NC 27260

Purchasing Contact:

E-mail: Phone:

Greg Parret

greg.parret@highpointnc.gov

336-883-4795

Virtual Pre-Proposal Conference:

Click to Join

Monday June 22, 2026

2:00PM Eastern Time

IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY

IN ORDER TO PARTICIPATE IN THE PROCUREMENT, PLEASE CONTACT PURCHASING

AS SOON AS POSSIBLE

VENDOR NAME:

(Please include this cover page in your Proposal.)

Bidder Information Form

All pages bound within this Bid Document are necessary parts thereof and Shall Not be

detached, taken apart and/or altered, or bid shall be considered non-responsive.

--PLEASE TYPE OR PRINT LEGIBLY IN BLUE OR BLACK INK--

Vendor Name (include d.b.a. information if applicable)

Entity Formation (check applicable):

Ownership Category (check applicable):

Corporation Limited Liability Company

Limited Company Limited Partnership

Partnership

Sole Proprietorship

Non-Minority African American Hispanic Asian American

Socially & Economically Disadvantaged

Female

American Indian

Principal Office Address (Per Secretary of State)

City, State & Zip

Email Address

Telephone Number

Federal Tax ID #/Social Security #

General Contractor License # (if applicable)

Print Name & Title of Person Signing on Behalf of Vendor

Vendor’s Authorized Signature

* By signing above the vendor acknowledges that terms and conditions and instructions associated with

this bid have been read and accepted.

* Failure to execute/sign this bid properly prior to submittal shall render the bid invalid and it

WILL BE REJECTED.

Late bids will NOT be accepted.

Offer valid for 60 days from date of bid opening. After this time, any withdrawal of offer shall be made in

writing, effective upon receipt by the agency issuing this Invitation to Bid.

• Pursuant to General Statutes of North Carolina, Section 143-129, as amended, bids and proposals are

subject to the conditions and specifications herein, are invited for materials and equipment as described

herein.

• Prices or any other entry made hereon by the bidders shall be considered firm and not subject to change

or withdrawal.

• Bidders certify under penalty of perjury that this bid has not been arrived at collusively and that no

Federal or North Carolina antitrust laws have been violated.

• State and County sales taxes shall not be included in the bid prices. Sales tax shall be added to

vendors invoice and will be paid to vendor at time of invoice payment.

• Bidders shall sign this form along with this entire bound bid document on or before the above

date and time, to the City of High Point Purchasing Division, P O Box 230 (27261), 816 E Green

Drive, High Point, NC 27260

NOTICE TO BIDDERS

Tree Trimming -

Electric Utilities Department.

RFP 01-070826

The City of High Point is actively seeking proposals from qualified and experienced contractor to

perform work in the nature of tree pruning, mowing, brush and tree removal, and vegetation

control along the CHP electric lines for the City of High Point.

Sealed proposals will be received until 2:00 PM, Wednesday, July 8, 2026, in the Purchasing

Division, 816 East Green Drive, High Point, NC 27260. Proposals are to be labeled “RFP #

01-070826, Tree Trimming by Circuit- Electric Utilities Department. Proposers may mail their

proposals as follows:

City of High Point

RFP # 01-070826

Tree Trimming by Circuit- Electric Utilities Department

816 East Green Drive

PO Box 230

High Point, NC 27261

An electronic copy of the Request for Proposal may be obtained from the City of High Point located under

Bid Opportunities at https://www.highpointnc.gov/Bids.aspx. Proposers can download a copy of

the solicitation and all addenda.

A pre-proposal meeting will be held on Monday, June 22nd at 2:00 PM on Microsoft Teams at

Meeting ID: 225 705 786 553 286, Passcode nu3rF6ZE. City staff will be available to discuss the

project and answer pertinent questions, including MWBE requirements. All prospective bidders are

urged and cautioned to attend so as to prepare bids based upon a full understanding of project

specifications.

The awarded vendor(s) must register with the City of High Point using the City’s online

vendor registration process at City of High Point Vendor Registration. The City reserves the right

to accept or reject, in whole or in part, such proposals as appears in its judgment to be in the

best interest of the City.

The successful proposer shall be required to comply with all applicable equal employment opportunity laws and

regulations, and all other applicable governmental laws and regulations as set forth by the City of High

Point and the State of North Carolina.

The meeting facilities of the City of High Point are accessible to people with disabilities. If you

need special accommodations, call 336-883-3298, TDD # 336-883-8517, or the North Carolina Relay System. (TDD

#1-800-735-2962).

In accordance with the Federal “Americans with Disabilities Act” (the Act), the City of High Point will not

discriminate against individuals with disabilities and will not do business with vendors who discriminate against

such individuals in violation of the Act. “Equal Opportunity Employer, Male/Female/Handicap”

1. GENERAL INFORMATION

1) INTRODUCTION:

The City of High Point Electric Utilities Department (aka. High Point Energy) (herein called

CHP) is a municipal electric utility seeking proposals from qualified companies for right-

of-way clearing for twenty-nine (29) electric distribution circuits, to provide miscellaneous

right-of-way clearing and maintenance work on an individual work order basis. The

purpose of this document is to outline requirements for the Contractor selected to perform

work in the nature of tree pruning, mowing, brush and tree removal, and vegetation control

along the CHP electric lines according to specifications herein and as set forth in the Bid

Proposal.

In performing its responsibilities under this Contract, the Contractor will be and will

function as an independent, outside Contractor and neither it, its employees, nor its

subcontractors, (if any), will be deemed to be employees of the Commission.

2) PROPOSAL SCHEDULE:

This is to provide interested contractors with information about the schedule anticipated by the

city. This is an estimate only and may change.

EVENT

DATE

RFP Issued

June 15, 2026

Virtual Pre-Proposal Conference

Monday, June 22, 2026 at 2:00 PM Join

the meeting now

Meeting ID: 225 705 786 553 286

Passcode: nu3rF6ZE

Questions pertaining to RFP Due by

Responses to questions issued via addendum

RFP Proposal Due Date

Contract Awarded

June 25, 2026, by 12:00 PM

June 26, 2026, by 5:00 PM

July 8, 2026, by 2:00 PM

After Council Approval

3) PROPOSAL QUESTIONS:

Questions concerning this RFP must be sent to Greg Parret, Buyer, no later than 12:00 PM

on June 25, 2026. Questions must be submitted via email to greg.parret@highpointnc.gov

4) PROPOSAL DUE DATE:

Sealed proposals shall be received electronically, mailed or hand delivered no later than 2:00

PM Eastern Standard Time, on Wednesday, July 8, 2026. There will not be a public bid

opening.

5) PERIOD AND TERMS OF CONTRACTUAL AGREEMENT: The selected contractor(s) will enter into

a contract with the city to cover the scope of services outlined in this Request for Proposals. The

contract term will be for one (1) year if agreed upon by both parties and in writing. A sample of

the city contract agreement for services is included in this Request for Proposals as well as

attached under the Terms and Conditions of the event. Please note when responding to this

event, you will agree to the conditions outlined in the Request for Proposals and the standard

terms of the Sample Contract Agreement.

6) LATE BIDS:

Any bid proposal received after the proposal due date and time shall not be considered and will

be returned unopened.

7) COMPETITIVE SELECTION:

The successful Proposer will be selected on a fair and rational basis, and the evaluation factors

outlined below shall be applied to all eligible, responsive Proposers in comparing proposals and

selecting the successful bidder. Award of a contract may be made without discussion with the

Proposers after responses are received. Proposals should, therefore, be submitted on the

favorable terms. The City reserves the right to void the contract if the successful Proposer has

not performed within the date specified by the Proposers response.

8) SALES TAX:

Sales Tax shall not be included in any proposed prices. The City of High Point is not tax exempt

and will pay sales tax where applicable. Sales tax shall be invoiced as a separate item.

9) MWBE:

Pursuant to General Statute 143-48 and Executive Order #77, the City of High Point invites and

encourages participation in this procurement process by businesses owned by minorities,

women, handicapped or disadvantaged persons. Only businesses certified by the NC Historically

Underutilized Businesses (HUB) Office shall count toward M/WBE participation. Respondents

shall make good faith efforts to contact minority, women, handicapped or disadvantaged- owned

businesses to allow each an equal opportunity to participate on any portion of the scope of the

work involved. Proposals shall include MWBE information and documentation.

10) CONTRACTS:

It is recognized that the formal basis of any agreement between vendor and user will be a contract

to be negotiated between parties rather than a proposal. In submitting proposals, vendors must

indicate that they are prepared to complete a contract containing all the information submitted in

their proposals. Vendors must also be prepared to meet the City’s insurance requirements at the

time the contract is awarded. Contractors shall be required to sign a City of High Point contract,

a sample of which is included in this RFP.

11) REJECTION OF PROPOSAL:

The City of High Point reserves the right to reject all Proposals, to waive any informality in

proposals received, to accept or reject any or all the items in the proposal, and to award the

contract in whole or in part and/or negotiate any or all items with individual Proposers if it is

deemed in the City’s best interest. Moreover, the City reserves the right to make no selection if

proposals are deemed to be outside the fiscal constraint or not in the best interest of the City.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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RFP 01-070826 - Tree Trimming Electrical Department

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