R.F.P. Inmate Medical Services

Location:	Michigan
Posted:	Jun 17, 2026
Due:	Jul 22, 2026
Agency:	Oceola township
Type of Government:	State & Local
Category:	Q - Medical Services
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSALS

to provide

PRIMARY and PREVENTIVE INMATE MEDICAL SERVICES

at the

Osceola County Sheriff’s Office

Corrections Division

Reed City, Michigan

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GENERAL INFORMATION AND REQUIREMENTS

Osceola County is requesting sealed proposals to provide inmate medical services for the inmates

housed in the Osceola County Jail, located at 325 W. Upton Ave., Reed City, MI 49677.

Contacts

Questions concerning this RFP must be directed to:

Captain Jeremy Andres, Jail Administrator

Osceola County Jail

325 W. Upton Ave.

Reed City, MI 49677

(231) 832-2288

jail@osceolacountymi.gov

The deadline to submit questions is July 8, 2026.

Submission of Proposals

One original and one copy of the proposal must be in a sealed envelope plainly marked in the

lower left-hand corner “RFP Inmate Medical Services.” Failure to submit a proposal in a properly

marked envelope may eliminate the proposal from consideration.

The proposal must be addressed and delivered to:

Osceola County Administration Office

Attn: Tim Ladd, County Administrator/Controller

602 W. Upton Ave.

Reed City, MI 49677

(231) 832-6196

Proposals must be delivered no later than 2:00 p.m., July 22, 2026. Proposals received after the

above date and time will be unopened.

All proposals submitted will be binding for sixty (60) calendar days following the due date, unless,

upon the county’s request, the vendor(s) agrees to an extension.

Opening of Proposals

Proposals will be opened and read on July 22, 2026 at 2:00 p.m. in the Osceola County

Administration Office. Proposals will be evaluated and an award, if any, will be made to the

proposer who (1) best meets the requirements of the Request for Proposals (RFP), and (2) is judged

best able to provide a healthcare delivery system for the facility. An award decision will be made

by the Osceola County Board of Commissioners at a future meeting date.

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PROJECT OVERVIEW

The Osceola County Jail is requesting proposals from individuals, firms, partnerships, and

corporations having experience in providing inmate medical services, specifically to the county

jail inmate population. The facility houses male and female inmates and has an average daily

population (ADP) of 58 inmates (as of June 2026). The ADP is made up of County inmates and

State inmates. The medical unit is operated 24 hours per day, 7 days a week. The practitioner visits

the facility once a week. Registered nursing (RN) services are available 40 hours per week.

OBJECTIVE

The objective of this RFP is to select the most competitive and qualified vendor capable of

providing inmate medical services at the facility.

SCOPE OF SERVICES

The winning vendor’s responsibility to provide medical services to a particular inmate will

commence immediately once the person is booked into the Sheriff’s custody.

Biomedical Waste Disposal: The county will be responsible for the provision of and cost of

biomedical waste disposal services for the medical unit at the facility. Typical biomedical waste

expected in the medical unit would be bandages, dressings, gloves, hypodermic needles, laboratory

containers, sharps, and syringes.

Co-pay System: As permitted by law, the vendor will develop and implement a co-pay system for

inmate medical requests. The vendor’s staff will be required to provide documentation of inmate

medical services to the facility staff so they may accurately post co-pay charges to an inmate’s

account.

Dental Care: The vendor will provide dental hygiene instruction to the inmates. The vendor will

also provide dental triage screenings in accordance with criteria established by a licensed dentist

for the purpose of identifying inmates in need of serious dental services. When appropriate, the

vendor will coordinate off-site dental care.

Elective Care: The vendor will not be responsible for providing elective care to inmates. “Elective

care” is care which, if not provided, would not, in the opinion of the vendor’s practitioner (a

licensed practitioner employed by the vendor), cause the inmate’s health to deteriorate, or cause

harm to the inmate’s well-being. Decisions concerning elective care should be consistent with the

applicable American Medical Association (AMA) standards.

Emergency Care: When the vendor’s medical staff is on-site, in addition to providing emergency

medical treatment for inmates, the vendor’s medical staff must also provide emergency medical

treatment for facility staff, subcontractors, and visitors who become ill or injured while on the

premises.

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Management Services: The vendor will provide the Sheriff a comprehensive strategic plan, peer

review of the medical and mental health staff, a waste reduction program, utilization management,

and a risk management program specific to the facility’s operations. In addition, the vendor will

attend regularly scheduled Continuing Quality Improvement (CQI) meetings with the Sheriff

during which all healthcare reports concerning the overall operation of the healthcare services

program and the general health of the inmates at the facility will be reviewed and discussed.

Medical Claims Re-pricing: The vendor will be responsible for the re-pricing of medical claims.

Once claims are received, the vendor will calculate the applicable discount (if any) and confirm

the integrity of the claim prior to payment.

Medical Equipment (durable): The county will remain financially responsible for durable medical

equipment, which includes an exam table, exam stool, small refrigerator, and scales.

Medical Records: Inmate medical records will at all times be the property of the Sheriff. The

vendor will employ a medical records clerk who will, at a minimum, manage and maintain the

medical records for each inmate who has received healthcare services at the facility. The vendor

will keep information contained within the medical records confidential, and must comply with

the Health Insurance Portability and Accountability Act of 1996 (HIPAA), to the extent that

HIPAA applies to the facility. Medical records will be kept separate from the inmate’s confinement

records. A complete copy of the inmate’s medical records will be available to accompany each

inmate who is transferred from the facility to another location for off-site services, or transferred

to another institution.

Medical Supplies (disposable): The vendor will provide for inmates disposable medical supplies

intended for one-time use, which does not include durable or reusable medical supplies. Disposable

medical supplies expected to be in the facility’s medical unit includes, at a minimum, tongue

blades, Band-Aids, gauze pads, medical tape, sterile water, saline, pregnancy tests, blood sugar

strips, peak flow mouth pieces, O2 tubing, urine test strips, syringes, gloves, med cups, lancets,

ammonia ampules, cotton-tip applicators, and alcohol preps.

Mobile and/or Off-Site Services: When mobile and/or off-site services are required for medical

reasons, the vendor will arrange for those services for inmates in accordance with the facility’s

policies and procedures. Mobile services may include laboratory and X-ray services. Off-site

services may include consultation services, diagnostic testing, hospital services, ambulance

transportation, and/or specialty services (medical services that require a physician to be board-

certified in a specialty, such as gynecology). The county will pay for those services.

Non-medical Care of Inmates: The vendor will NOT be responsible for providing or paying for

any other personal (non-medical) needs of the inmates, including, but not limited to: daily

housekeeping services; dietary services, including special supplements, liquid diets, or other

dietary needs; building maintenance services; facility cleaning for ectoparasites; personal hygiene

supplies and services; clothing; and linen supplies.

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Nursing Services: The vendor must provide on-site Registered Nurse (RN) services totaling 40

hours per week, and develop a plan for making up hours worked over or under the contracted

amount.

Office Equipment (durable): The county will provide the vendor use of county-owned office

equipment and all of the necessary utilities in the facility’s medical unit, including a locking file,

paper punch, staple remover, stapler, cabinet for storing medical supplies such as Band-Aids,

computer, fax machine, copier/printer and toner.

Office Supplies (disposable): The county will provide disposable office supplies, including

medical charts, paper, pens, staples, and Post-It notes which are required for the provision of

inmate healthcare services.

On-Site Testing: The vendor will provide for inmates on-site laboratory testing to include finger-

stick blood sugar checks and urine dipstick checks for pregnancy or infection. As needed, the

vendor will also provide basic physical examinations for potential inmate workers to ensure the

inmate is physically capable of performing assigned work duties. Additionally, the vendor will

also provide tuberculosis (TB) skin tests for inmates. The vendor will be financially responsible

for the cost of the inmates’ TB serum and related supplies. Separately, the vendor will provide TB

skin tests for the facility staff. In this case, the county will be financially responsible for the cost

of TB serum and related supplies.

Pharmacy Services: The vendor must provide pharmaceuticals including prescription medications,

prescribed over-the-counter medications, and psychotropic medications, which are appropriate and

safe for the uniqueness of a correctional environment. While all medically necessary medications

must be provided by the vendor, payment for pharmaceuticals will come from an annual pool of

money. Additionally, all court-ordered medications and treatment will be paid for by the county.

Medications related to these treatments will be defined in accordance with medical literature. The

vendor will order medication, manage the pharmaceutical inventory, set-up medication, and

distribute medication, all during the medical staff’s hours on-site. The vendor will also develop

and implement a plan for using an inmate’s home medications which are brought into the facility.

The vendor’s plan must include a medication verification procedure.

Policies and Procedures: The vendor will assist the Sheriff in drafting and implementing facility-

specific medical policies, procedures, and protocols on the National Commission on Correctional

Health Care (NCCHC) and/or American Correctional Association (ACA) standards and the

FACILITY’S capabilities. Policies, procedures, and protocols will at all times be the property of

the Sheriff. The vendor will perform all work in a manner consistent with the facility’s policies

and procedures, including those which are non-medical.

Practitioner Services: The vendor must provide weekly on-site practitioner services in which the

practitioner will remain on-site until all necessary treatment and duties are completed. The

practitioner will serve as the facility’s medical director and as such, will be responsible for all

medical decisions regarding inmates at the facility. A practitioner, not nursing personnel, must be

available by telephone to the facility’s correctional and medical staff 24 hours a day, 7 days a

week.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

R.F.P. Inmate Medical Services

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