Annual Contract for Court Resources Scheduling Tool
| Location: | Texas |
|---|---|
| Posted: | Jun 6, 2025 |
| Due: | Jul 3, 2025 |
| Agency: | Tarrant County |
| Type of Government: | State & Local |
| Category: | |
| Solicitation No: | F2025166 |
| Publication URL: | To access bid details, please log in. |
Bid Information
| Type | Request for Proposals |
| Status | Issued |
| Number | F2025166 (Annual Contract for Court Resources Scheduling Tool) |
| Issue Date & Time | 6/6/2025 07:30:01 AM (CT) |
| Close Date & Time | 7/3/2025 02:00:00 PM (CT) |
| Question Cut Off Date | 6/18/2025 12:00:00 PM (CT) |
| Notes |
The purpose of this contract is to obtain a software solution to enhance the scheduling and management of key court resources, such as judges, court coordinators, and court reporters. This solution aims to optimize resource allocation, ensure sufficient coverage during court proceedings to address vacancies when assigned personnel are unavailable, and provide valuable data for workforce planning and reporting.
1. CONTRACT TERMS: Vendor(s) will be awarded a twelve (12) month contract, effective from the date of award or notice to proceed as determined by the Tarrant County Purchasing Department. At Tarrant County’s option and approval by the Vendor, the contract may be renewed for two (2) additional twelve (12) month periods, as further explained in Renewal Options. Prices must remain firm for the entire contract.
2. RENEWAL OPTIONS: Tarrant County reserves the right to exercise an option to renew the contract of the Vendor for two (2) additional twelve (12) month periods, provided such option is stipulated and agreed upon by both parties. If Tarrant County exercises the right in writing, the Vendor must update and submit any documents required during the initial solicitation by no later than thirty (30) calendar days prior to the commencement of the option period. Required documents must be in force for the full period of the option. If the updated documents are not submitted by the Vendor in complete form within the time specified, Tarrant County may rescind its option or seek a new solicitation.
|
| Name | Caleb Rojo, Senior Buyer |
| Address |
100 E Weatherford St
Suite 303 Fort Worth, TX 76196-0103 USA |
| Phone | (817) 884 x1150 |
| Fax | (817) 884 x1150 |
| crojo@tarrantcountytx.gov |
Bid Documents
| Document name | Format | ||
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Bid Invitation
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Acrobat / PDF | BINVAVL | 8481453 |
Bid Attachments
| File Name | Description | File Size | ||
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F2025166 Statement of Work.pdf
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F2025166 Statement of Work | 242 KB | 320002 | 6725281 |
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F2025166 Court Resources Scheduling Tool - Vendor Response Matrix.xlsx
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Vendor Response Matrix | 16 KB | 320002 | 6719294 |
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TC_General_Terms_and_Conditions091724.pdf
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Tarrant County General Terms and Conditions (9/17/2024) | 89 KB | 320002 | 6288062 |
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TC_Special_Terms_and_Conditions_Standard091724.pdf
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TC_Special_Terms_and_Conditions_Standard(09/17/2024) | 81 KB | 320002 | 6288054 |
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TC_HUB_Policy053123.pdf
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Tarrant County HUB Policy (5/31/23) | 201 KB | 320002 | 5365367 |
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Deficiencies and Deviations Form.pdf
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Deficiencies and Deviations Form | 66 KB | 320002 | 6717786 |
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