Pender County Schools JH Lea Library Collection and District Library Services

Location:	North Carolina
Posted:	Jun 15, 2026
Due:	Jul 13, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	76 - Books, Maps, and Other Publications S - Utilities and Training Services
Solicitation No:	225-2026-MEDIA-001
Publication URL:	To access bid details, please log in.

Solicitation Number:	225-2026-MEDIA-001
Project Title:	Pender County Schools JH Lea Library Collection and District Library Services
Description:	Pender County Schools (PCS) is soliciting proposals from qualified vendors (“Vendor” or Offeror”) to provide library book collections, processing services, cataloging records, collection development support, relocation/relabeling services, and annual library materials purchasing support for PCS schools. SEE RFP DOCUMENT.
Opening Date:	7/13/2026 1:00 PM
Posted Date:	6/16/2026
Status:	Open
Department:	PENDER COUNTY BOARD OF EDUCATION


Solicitation Number * 225-2026-MEDIA-001	Department PENDER COUNTY BOARD OF EDUCATION	Status Reason Open
Opening Date 2026-07-13T13:00:00.0000000	Posted Date * 2026-06-15T17:05:13.0000000Z	Primary Commodity Code Printed publications
Mandatory Conference/Site Visit — —	Special Instructions SEE RFP DOCUMENT	Solicitation Type * Select RFP IFB RFI
Owner Jewel Caison
Description Pender County Schools (PCS) is soliciting proposals from qualified vendors (“Vendor” or Offeror”) to provide library book collections, processing services, cataloging records, collection development support, relocation/relabeling services, and annual library materials purchasing support for PCS schools. SEE RFP DOCUMENT.

Attachment Preview

P age: PAGE1

B ID No.

Bidder:

P ENDER COUNTY SCHOOLS

PURCHASING DEPARTMENT

ReferA LLInquiries to:

C raig Lawson

Director of Digital Learning and Media

E -Mail: craig_lawson@pender.k12.nc.us

(See page 2 for mailing instructions.)

INVITATION FOR BIDS NO.

2 026-MEDIA-001

B ids Due: July 9, 2026

B ids will be publicly opened: July 13, 2026

Contract Type: Agency

Commodity: Library Books, School Library Collections,

C ataloging/Processing Services, Collection Transition

S ervices, and District Library Materials Purchasing

U sing Agency Name: Pender County Schools

NOTICE TO BIDDERS

S ealed bids, subject to the conditions made a part hereof,must bed elivered at this office (925 PenderleaH wy, Burgaw, NC) by

4:00 PM EDT on July 9, 2026, for furnishing and delivering the commodity as described herein. Bids will be publicly opened July

13, 2026 at 1:00 PM EDT at the same address. Refer to page 2 for proper mailing instructions.

Bids submitted via facsimile (FAX) machine in response to this Invitation for Bidswill notb e acceptable.B ids are subject to

rejection unless submitted on this form.

B idders Signature:

E XECUTION

In compliance with this Invitation for Bids, and subject to all the conditions herein, the undersigned offers and agrees to furnish

and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein. By

executing this bid, I certify that this bid is submitted competitively and without collusion (G.S. 143-54), that none of our officers,

directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of the General

Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and that we are not an ineligible

vendor as set forth in G.S. 143-59.1. False certification is a Class I felony.

Failure to execute/sign bid prior to submittal shall render bid invalid. Late bids are not acceptable.

B IDDER:

FEDERAL ID OR SOCIAL SECURITY NO.

STREET ADDRESS:

C ITY & STATE & ZIP:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE

P.O. BOX:

Z IP:

TELEPHONE NUMBER: T OLL FREE TEL. NO

(800)

T YPE OR PRINT NAME & TITLE OF PERSON SIGNING:

FAX NUMBER:

AUTHORIZED SIGNATURE:

D ATE:

E-MAIL:

Page: PAGE2

B ID No.

B idder:

O ffer valid for 45 days from date of bid opening unless otherwise stated here:

days.

days Prompt Payment Discount:

In an effort to support the sustainability efforts of the State of North Carolina we solicit your cooperation in this effort.

It is desirable that all responses meet the following requirements:

● A ll copies are printeddouble sided.

● A ll submittals and copies are printed onr ecycledp aper with a minimum post-consumer content of 30%and indicate this

information accordingly on the response.

● Unless absolutely necessary, all bids and copies shouldminimize or eliminate use of non-recyclable or nonre- usable

m aterialss uch as plastic report covers, plastic dividers,vinyl sleeves, and GBC binding. Three-ringed binders, glued materials,

paper clips, and staples are acceptable.

● Materials should be submitted in a format which allows fore asy removal and recyclingof paper materials.

M AILING INSTRUCTIONS: M ail only one fully executed bid d ocument,unlessotherwiseinstructed,a ndo nlyonebidp ere nvelope.

Address envelope and include bid number as shown b elow. It is the responsibilityo ftheb iddertoh avetheb idinthiso fficebythe

s pecified time and date of opening.

DELIVER TO:

BID NO.2026-MEDIA-001

Pender County Schools

Purchasing D epartment

925 Penderlea Hwy

Burgaw, NC 28425

T ABULATIONS:Verbal tabulations of open market bidsand award information can be obtained by calling the purchaser listed on the

first page of this document. Tabulations will be available upon request no earlier than 9:00 a.m. on the first working day following the

d ate of opening. Requests for lengthy or written tabulations cannot be honored.

TRANSPORTATION CHARGES:“FOB Burgaw, North Carolina with all transportation charges prepaid and included in the bid

price.”

A WARD CRITERIA:As provided by statute, award willb e based on the lowest responsive, responsible bid (most advantageous to

P ender County Schools) as determined by consideration of:

1 . Price and Overall Value:Prices, discounts, fees,s hipping, processing costs, warranty/replacement options, and overall value to

P CS.

2 . Q uality and Availability of Materials:Q uality, currency,relevance, student appeal, publisher access, title availability, digital

resource options, and appropriateness for K-12 school library collections.

3. V endor Experience and Capacity:Vendor qualifications,K-12 school library experience, demonstrated success with similar

projects, staffing, project management capacity, and ability to meet timelines.

4. Cataloging, Processing, and System Compatibility:Shelf-ready processing, labeling, barcoding, MARC record quality, quality

c ontrol, and compatibility with the Follett Software Destiny Library Resource Management Program, which is provided by Follett

S oftware.

5 . Implementation, Support, and Services:Collectiond evelopment support, customized title lists, collection analysis, relabeling,

b oxing, moving, delivery, setup, training, account management, reporting, and customer support.

The right is reserved to award this contract to a single overall bidder on all items, or to make awards on the basis of individual items or

groups of items, whichever shall be considered by Pender County Schools to be most advantageous or to constitute its best interest in

accordance with State statute. Bidders should show unit prices, but are requested also to offer a lump sum price.

BID EVALUATION:Bids are requested on the items and/orequipment as hereinafter specified or like items similar in design, function

and performance. Pender County Schools reserves the right to reject any bid on the basis of function, compatibility with user

requirements of utility as well as costs. Bidder(s) are cautioned that any/all information furnished or not furnished on this bid may be

u sed as a factor in determining the award of this contract.

D EVIATIONS:A ny deviations from specifications andrequirements herein must be clearly pointed out by the bidder. Otherwise it will be

considered that equipment offered is in strict compliance with these specifications and requirements, and successful bidders will be held

responsible therefore. Deviations must be explained in detail below or on an attached sheet. However, no implication is made by Pender

County Schools that deviations will be acceptable. Bidder is advised

Page: PAGE3

B ID No.

B idder:

that the response (or lack thereof) on this question does not take precedence over specific responses or non-responses provided

e lsewhere in this bid.

M AKE AND MODEL:M anufacturer’s name and model/catalogn umbers used are for the purpose of identification and to establish

general quality level desired. Such references are not intended to be restrictive and comparable products of other manufacturers will be

c onsidered. However, bidders are cautioned that any deviation from specifications must be pointed out in their bid.

EQUIPMENT/SERVICES TO BE PURCHASED

Equipment/Services

Planning

to Be Purchased

Quantity/Scope

D escription

P ricing Requested

J. H. Lea Elementary

School Opening

Collection

A pprox. building

capacity:800

students

Development of a new, opening-day

elementary school library collection. Vendor

should propose a comprehensive collection

d evelopment plan based on the projected

c apacity of the school, current K–5 library

c ollection standards, student interest,

curriculum support, reading engagement,

c ollection balance, shelf-ready processing,

M ARC records, delivery, and setup needs.

Vendor shall provide a proposed

collection plan, itemized pricing, available

discounts, processing/cataloging costs,

shipping/delivery costs, and any optional

services.

J. H. Lea Middle School Approx. building

C ollection Transition c apacity:1 ,515

a nd Update

s tudents

T ransition of the existing Topsail Middle

School collection to J. H. Lea Middle School,

including collection analysis, weeding

s upport, relabeling due to school name

c hange, boxing/packing, moving

c oordination, processing support, and

recommendations for updated titles needed

to refresh and strengthen the collection for

the new facility.

Vendor shall provide itemized pricing for

c ollection analysis, relabeling,

packing/boxing, moving/logistics support,

p rocessing, MARC records, updated title

recommendations, the purchase of new

library books and supporting materials

needed to refresh/update the middle

school collection, and any optional setup

s ervices.

Annual PCS Library

B ooks and Supporting

Materials Contract

A pprox.1 0,618

studentsa cross

1 9 schoolsa nd

17 media

c enters

Districtwide annual library books and

supporting library materials purchasing for

PCS schools. This contract will support

ongoing collection development, replacement

of outdated/worn materials, student-interest

titles, curriculum support, and district library

c ollection improvement goals.

Approximate annual purchasing amount:

$ 150,000.00, subject to available funding,

approved purchase orders, and district

needs. Vendor shall provide discounts,

fees, processing costs, shipping terms,

and service pricing.

N ote:Quantities, capacities, enrollment figures,a nd annual purchasing amounts are planning estimates only and do not guarantee minimum

o r maximum purchases. PCS reserves the right to award by component, line item, group of components, or overall proposal, whichever is

d etermined to be in the best interest of the district.

(Please see specifications on Page 10)

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Daily notification on new contract opportunities

With GovernmentContracts, you can:

Find more opportunities and win more business
Receive daily alerts for all new bid opportunities
Get contract opportunities matched to your business

ONE WEEK FREE TRIAL

Pender County Schools JH Lea Library Collection and District Library Services

Attachment Preview

See also