Town of Needham
Department of Public Works
Public Services Administration Building, 500 Dedham Avenue
Needham, Massachusetts 02492
Telephone (781) 455-7550
ACKNOWLEDGEMENT OF RECEIPT
Release Date
May 21, 2026
Bid Title
Duct Cleaning Services
Bid Number
27DPW008G
Number of
Documents
Pre-Bid Meeting
The Bid Package consists of 2 PDF documents. Returning this form
confirms receipt of all the documents.
May 28, 2026, at 11:00am starting at the Library, located at
1139 Highland Ave., then immediately following at Eliot Elementary
School located at 135 Wellesley Avenue, Needham, MA 02492
Questions Due
June 4, 2026, at 5:00pm
June 11, 2026, at 1:30pm to the Administration Office of the
Bids are Due
Department of Public Works located at the Public Services
Administration Building, 500 Dedham Ave., Needham, MA, 02492
Please provide the requested information below as acknowledgment that you have received
our bid package noted above. It is recommended that interested bidders complete this
acknowledgment and return via email to dpwbids@needhamma.gov. Only by doing
this, will the Town be able to provide notification of any addenda or answered questions
relating to this bid. Only those companies or individuals shown on the Distribution
Register will receive addenda to this bid. By completing and returning this
acknowledgement will ensure you are recorded on the Distribution Register.
Proposals from companies or individuals not acknowledging the addenda may be rejected
as not responsive.
Name of Company or
Individual
Name / Title of
Contact
Address
City/Town, State, Zip
Code
Telephone Number
Fax Number
Email Address
Signature
Date
Addenda will be posted to the Town’s website. Please check the website for addenda before
submitting your bid to the Town. Bidders who access the bid package from the Town’s
website are responsible for checking the website periodically for any addenda that may be
issued by the Town.
27DPW008G
1
Duct Cleaning Services
27DPW008G
Release Date May 21, 2026
Pre-Bid
Conference
Deadline for
Questions
Bids Due
May 28, 2026, at 11:00am starting at the Library,
located at 1139 Highland Avenue, then immediately
following at Eliot Elementary School located at 135
Wellesley Avenue, Needham, MA 02492
June 4, 2026, at 5:00pm
June 11, 2026, at 1:30pm
Director of Administration
PSAB
500 Dedham Ave.
Needham, MA 02492
27DPW008G
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(Advertised in the Hometown Weekly issue of Thursday, May 21, 2026)
(Advertised on the MNPA’s website, Thursday, May 21, 2026)
(Published in Goods & Services issue of Monday, May 25, 2026)
(Advertised in CommBuys on Thursday, May 21, 2026)
LEGAL NOTICE
Town of Needham
Invitation for Bid (IFB)
Bid # 27DPW008G
Duct Cleaning Services
The Town of Needham is accepting sealed bids for Duct Cleaning Services. Copies of the Invitation for Bid
(IFB) package will be available beginning May 21, 2026 at the Administration Office of the Public Works
Department, 500 Dedham Ave., Needham, MA 02492 during regular business hours, or from the Town’s
web site www.needhamma.gov/bids.aspx and will be available until submission deadline.
A pre-bid conference will be held at 11:00am on Thursday May 28, 2026, starting at the Library, located
at 1139 Highland Avenue, then immediately following at Eliot Elementary School located at 135 Wellesley
Avenue, Needham, MA 02492. Attendance is strongly encouraged but not required.
Sealed bids must be submitted no later than 1:30pm, June 11, 2026, to the Administration Office of the
Public Works Department, Town of Needham, 500 Dedham Ave., Needham, MA 02492. LATE BIDS WILL
NOT BE CONSIDERED. Bids will be publicly opened after submission deadline. The Town reserves the right
to reject any and all bids as determined to be in the best interests of the Town and to waive minor
informalities.
Kathleen King
Town Manager
May 21, 2026
27DPW008G
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27DPW008G
Duct Cleaning Services
Index
Description
Acknowledgement of Receipt
Title Page
Legal Notice
Index
Procurement in Brief
PART 1 – GENERAL CONDITIONS AND REQUIREMENTS
1. About Needham
2. Intent
3. Quantities
4. General Contract Terms
5. Questions
6. Information about Changes to the Bid (Addenda)
7. Bid Deposits and Bonds
8. Minimum Wage Rates (Prevailing Wages)
9. Payment and Discount Terms, Adjustments for Incomplete or Unacceptable
Work
10. Bid Modifications or Withdrawals
11. Premature Opening of a Bid
12. Unexpected Closure or Delays
13. Late Submissions
14. Rejection of Bids
15. Taxes
16. Public Records
17. Conflict of Interest
18. Other Notices
19. Pre-Bid Conference
20. Tie Breaker Rule
21. Contract Award
22. Submission Requirements
PART 2 – SCOPE OF SERVICES / PRODUCT SPECIFICATIONS
PART 3 – CHECKLIST AND REQUIRED FORMS FOR SUBMISSION
1. Checklist
2. Bidder Information Response
3. Certificate of Good Faith
4. Certificate of Compliance with Massachusetts Tax Laws
5. Certificate of Authority
6. Professional Reference Form
7. Non-Submittal Response Form
8. Bid Price Form
Appendices
• Specimen Agreement
Page
1
2
3
4
6
13
17
Separate
Document
27DPW008G
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Primary Procurement Contact
Contract Manager
Bid Package Available
Pre-Bid Meeting
Bid Deposit
Deadline for Written Questions
Addenda
When and where bids are due
Where bids will be opened
Number of Required Paper Copies
Contract Award
27DPW008G
Duct Cleaning Services
Procurement in Brief
Katie Bamber, Administrative Analyst
781-455-7550
Barry Dulong, Director of Building Maintenance
May 21, 2026 - Information and details of bidding
requirements may be obtained at the Administration
Office DPW, PSAB, 500 Dedham Ave., Needham, MA
02492, or online at the Town’s web site
https://www.needhamma.gov/bids.aspx
May 28, 2026, at 11:00am starting at the Library,
located at 1139 Highland Avenue, then immediately
following at Eliot Elementary School located at 135
Wellesley Avenue, Needham, MA 02492
N/A
June 4, 2026, 5:00PM
By Mail: DPW - 500 Dedham Ave., Needham,
MA 02492
By Email: dpwbids@needhamma.gov
Questions are to be clearly labeled as:
QUESTIONS - Duct Cleaning Services,
27DPW008G
If any changes are made to this bid, an addendum
will be issued. Addenda will be posted on the Town’s
webpage and emailed to all bidders on record as
having received the bid package.
1:30pm June 11, 2026, Administration Office
DPW, PSAB, 500 Dedham Ave., Needham, MA
02492.
LATE BIDS WILL NOT BE CONSIDERED
Charles River Room, PSAB, 500 Dedham Ave.,
Needham, MA, 02492, after submission deadline
1 copy
July 2026
Approval of Town Manager and Town Counsel is
REQUIRED
Contract Length
This contract will commence July 01, 2026, and
end August 23, 2026.
27DPW008G
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
