Citric Acid for DAB-PQB June to December 2026

B26002903 Citric Acid for DAB-PQB June to December 2026General InformationSolicitation Number
B26002903 version:
01 Status
ReleasedDepartmentAgriculture and BiosecurityDivisionPlant IndustryIslands (where the work/delivery is to be performed)
OahuCategoryGoods and ServicesRelease Date 05/15/2026Amendment Date & Time05/20/2026 03:00 PMAmendment Reason
Owing to budget limitations, the solicitation requires modification to conform to the updated financial plan. The maximum budget has been reduced from $250,000 to $50,000 for June to December 2026.Offer Due Date & Time06/02/2026 02:00 PMDescriptionCitric Acid must be Anhydrous 99.85% Technical grade or above—50 lbs per bag. Additional layers of wrapping are required for each bag to ensure storage without air conditioning. For the period from June 1, 2026, to December 31, 2026, we have a $50,000 budget for the Citric Acid. Please bear in mind that the lowest reasonable bids are not inherently the most economical options available.Contact PersonMa, Guang Shun (Alex)Email alex.g.ma@hawaii.gov Phone808-832-0570General CommentsThe total cost must cover shipping and taxes. There is no forklift available on-site. Kindly consult the attached specification for the line item. It is essential to verify that you possess the HCE Compliance status. Kindly provide the estimated arrival time for the chemical, as we placed the order on June 3, 2026. If compliance with the due date is not feasible, please include an accompanying explanation.Procurement OfficerSharon HurdAttachments AG-008 103D General Conditions (1.10.23).pdf

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Ma, Guang Shun (Alex).

B26002903 Citric Acid for DAB-PQB June to December 2026Line Items

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Ma, Guang Shun (Alex).

B26002903 Citric Acid for DAB-PQB June to December 2026Instructions

• VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
• VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
• RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
• QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
• ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
• OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.
  
  The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
• COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  
• VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
• HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
• TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.