RFB # 2025-006 INVITATION TO BID FOR ASPHALT MATERIALS, EMULSIONS, AND ROAD OIL

Solicitation ID:

2025-007

Status:

Posted

Contact Name:

Julie Criswell

Contact Number:

(903) 583-7451

Contact Email:

jcriswell@fanninco.net

Response Due Date:

6/17/2025

Response Due Time:

3:00 PM

Agency/Texas SmartBuy Member Number:

C0740

Posting Requirement:

Emergency (Less than 14 days) or Procurement Under 25,000

Solicitation Posting Date:

6/6/2025

Last Modified:

6/6/2025 5:33 pm

Class/Item Code:

74514-Asphaltic Concrete, Cold Laid, Rock Asphalt;
75072-Recycled Bulk Concrete And Other Road Materials (See 745-68 For Recycled Asphalt);
96826-Crushing, Screening, Etc. Of All Types Of New Or Recycled Aggregate, Brick Or Stone Products Incl. Road Materials;
74500-Road And Highway Building Materials (Asphaltic);
74501-Aggregate, Precoated;
74502-Asphalt, Ac (Asphalt/Cement);
74504-Asphalt, Ac (With Latex/Polymer);
74505-Asphalt, Aggregates;
74506-Asphalt, Cutback;
74507-Asphalt, Cutback (With Latex/Polymer);
74508-Asphalt, Emulsified;
74510-Asphalt, Emulsified (With Latex/Polymer);
74511-Asphalt, Pervious Hot Mix;
74512-Asphalt, Oil;

F A N N I N C O U N T Y, T E X A S

REQUEST FOR BIDS

RFB # 2025-006

INVITATION TO BID FOR ASPHALT MATERIALS,EMULSIONS, AND ROAD OIL

SUBMITTAL DEADLINE: TUESDAY, JUNE 17, 2025

BEFORE 3:00PM

FANNIN COUNTY

PURCHASING AGENT’SOFFICE

101 E. SAM RAYBURNDR.

SUITE 313

BONHAM, TX 75418

(903) 583-0054

The enclosed REQUEST FOR BID andaccompanying SPECIFICATIONS are for your convenience in submitting an offer forthe enclosed referenced ASPALT MATERIALS, EMULSIONS, AND ROAD OIL for theCounty for all Road & Bridge Precincts of Fannin County.

The Commissioners Court of Fannin County, TX reservesthe right to accept or reject any/or all bids as it shall deem to be in thebest interest of Fannin County. Receipt of any bid shall under nocircumstances obligate Fannin County to accept the lowest bid . The award of the contract or contractsshall be made to one or more responsible vendor or vendors whose bid isdetermined to be the “Lowest and Best” to Fannin County, resulting from a bidor bids providing the best value considering associated direct and indirectcosts, including transport, maintenance, reliability, life cycle, warranties,and customer service after a sale.

Bids shallinclude this RFB and all additional documents submitted. Each bid shallbe placed in a separate sealed envelope, manually signed in ink by a personhaving the authority to bind a vendor to a contract and marked clearly on theoutside as outlined below.

SUBMISSIONOF BIDS

One (1) original of all bid documents shall be sealedand submitted as vendor's response to:

FANNIN COUNTY

PURCHASING AGENT

JULIE CRISWELL

101 E. SAMRAYBURN DR.

SUITE 313

BONHAM, TX 75418

(903) 583-0054

SEALED BIDS MUSTBE FILED IN THE COUNTY PURCHASING AGENT OFFICE BEFORE 3:00 PM TUESDAY, JUNE 17,2025

Labelenvelope: RFB # 2025-006 ASPHALT MATERIALS, EMULSIONS, AND ROAD OIL

SEALED BIDS SHALLBE OPENED AT 3:15 PM TUESDAY, JUNE 17, 2025 IN THE FANNIN COUNTY PURCHASINGAGENT’S OFFICE, 101 E. SAM RAYBURN DR. SUITE 313, BONHAM, TX 75418.

Notification for bidding to supply ASPHALT MATERIALS, EMULSIONS, AND ROAD OIL for Fannin Countyhas been properly advertised as required by law. Bid forms containing requiredspecifications shall be furnished to persons or firms requesting the formsfrom:

Email: jcriswell@fanninco.net

Phone: (903)583-0054

Online: www.co.fannin.tx.us/page/fannin.County.Purchasing

SELECTION AND AWARD PROCESS

The Purchasing Agent shall present openedbids received to the Commissioners Court. The Commissioners Court may considerthe pickup and delivery locations of the bidders and the cost to the countydelivering or hauling the material to be purchased. The Commissioners Court may award contract orcontracts for the purchase of road construction material to more than onebidder if each of the selected bidders submits the lowest and best bids for aparticular location or type of material. A contract or contracts may be awarded to one or more bidders who submitthe lowest and best bid or bids for the county.

RIGHT OF THE COUNTY TO CANCEL REQUEST FORBID, TO ELECT NOT TO AWARD, TO REJECT SUBMITTALS, AND TO WAIVE INFORMALITIES ORIRREGULARITIES.

The county expressly reserves the right tocancel the RFB at any time, to elect not to award contracts cited in the RFB,to reject any or all submittals, to waive any informality or irregularity inany submittal received, and to be the sole judge of the merits of therespective submittals received.

NO INDIVIDUAL OF ANYCOUNTY DEPARTMENT HAS THE AUTHORITY TO LEGALLY AND/OR FINANCIALLY COMMIT THECOUNTY TO ANY CONTRACT, AGREEMENT OR PURCHASE ORDER FOR GOODS OR SERVICES,UNLESS SPECIFICALLY SANCTIONED BY THE REQUIREMENTS OF THE REQUEST FOR BID .

ADDENDA TO THE REQUEST FOR BID

Requests for interpretations and clarifications of the RFB mayonly be made in writing. All requests must be submitted in writing to JulieCriswell, Purchasing Agent, at jcriswell@fanninco.net.

It shall be the responsibility of each vendor, priorto submitting the competitive bid, to check the website to confirm if addendawere issued and to make such addenda a part of the competitive bid.

LATE BIDS

Bids received in the Purchasing Office aftersubmission deadline shall be returned unopened and will be considered void andunacceptable. Fannin County is notresponsible for lateness of mail, carrier, etc., and time/date stamp in thePurchasing Office shall be the official time of receipt.

ALTERING BIDS

Any interlineation, alteration, or erasure made beforereceiving time must be initialed by the signer of the proposal, guaranteeingauthenticity.

WITHDRAWAL OF BID

A bid may not be withdrawn or cancelled by thecontractor for a period of sixty (60) days following the date designated forthe receipt of bid, and contractors so agree upon submittal of their bid.

BID OPENING

Bids will be received and publicly openedby the Purchasing agent at the location, date, and time stated above. Contractors, their representatives, andinterested persons may be present. Allbids shall be kept on file and available for public inspection after thecontact or contracts is awarded until the first anniversary of the date ofopening.

SALES TAX

Fannin County, Texas is by statute exempt from thestate sales tax and federal excise tax; therefore, the proposal price shall notinclude taxes.

CONFLICT OF INTEREST

No public official or Fannin County employee shallhave interest in this contract, in accordance with Vernon, Texas CodesAnnotated, Local Government Codes Title 5, Submitted C, Chapter 171.

I. 2025 BID SHEETFOIR ASPHALT

FANNIN COUNTY PRECINCT #1 BARNLOCATION: SAVOY, TX

ITEM	F.O.B. PIT	PRICE PER TON F.O.B. BARN	DESIGNATED F.O.B. LOCATION (PER MILE)
OIL DIRT/SAND
COLD MIX
BASE STABILZER
ASPHALT MILLINGS

FANNIN COUNTY PRECINCT #2 BARNLOCATION: LEONARD, TX

ITEM	F.O.B. PIT	PRICE PER TON F.O.B. BARN	DESIGNATED F.O.B. LOCATION (PER MILE)
OIL DIRT/SAND
COLD MIX
BASE STABILIZER
ASPHALT MILLINGS

FANNIN COUNTY PRECINCT #3 BARNLOCATION: HONEY GROVE, TX

PRICE PER TON

DESIGNATED

ITEM F.O.B. PIT F.O.B. BARN F.O.B.LOCATION (PER MILE)

OIL DIRT/SAND

COLD MIX

BASE STABILIZER

ASPHALT MILLINGS

FANNIN COUNTY PRECINCT #4 BARNLOCATION: BONHAM, TX

PRICE PER TON

DESIGNATED

ITEM F.O.B. PIT F.O.B. BARN F.O.B.LOCATION (PER MILE)

OIL DIRT/SAND

COLD MIX

BASE STABILIZER

ASPHALT MILLINGS

ROAD OIL SPECIFICATIONS

CRACKED FUEL OIL

	MIN.	MAX.
ASPHALT CONTENT OF 100 PENETRATION AT 77 F, %....	65	80
ASPHALT CONTENT OF 260 PENETRATION AT 77 F, %....	-	-
FLASH POINT T.O.C.F…………………………………………	-	-
FLASH POINT C.O.C.F…………………………………………	250	-
FUROL VISCOSITY AT 77 F, SEC ……………………………	-	-
FUROL VISCOSITY AT 122 F, SEC ……………………………	-	500
LOSS AT 212 F, 20G., 5 HRS., % ………………………………	-	3.0
LOSS AT 325 F, 50G., 7 hrs., % …………………………………	-	-
WATER AND SEDIMENT. % ………………………………….	-	2.0
PENETRATION OF RESIDUE AFTER EVAPORATION LOSS	-	-

ALLMATERIALS WILL BE REFINED ROAD OIL THAT WILL MEET THE STATE OF TEXAS ROAD OILSPECIFICATIONS (CRACKED FUEL OIL) AND WILL BE DELIVERED TO THE PRECINCT JOBSITES OR BARNS IN SAVOY, LEONARD, HONEY GROVE OR BONHAM, WHICHEVER ISREQUESTED.

DELIVERYDATE REQUIRED ONE DAY AFTER REQUEST.

COMPANY NAME

ADDRESS

PHONE

SIGNATURE DATE

Company Name:

FANNINCOUNTY

BID#2025-006 SHEET FOR ROAD OIL & EMULSIONS 2025

ITEM	QUANTITY	UNIT PRICE
ROAD OIL	PER TON
SS1 DUST CONTROL WATER/SOL.	PER TON
A-S 300 DUST CONTROL WATER/SOL.	PER TON
CRS-2	PER TON
CRS-2H	PER TON
CRS-2P	PER TON
CSS-1	PER TON
MC-800	PER TON
MC-30 PRIME OIL	PER TON
AEP – PRIME OIL	PER TON
ROAD OIL MIXABLE FOR OIL-SAND APPLICATION ONLY	PER TON
CWE-2 – ALL WEATHER CHIP SEAL EMULSION	PER TON
CWP- ALL WEATHER POTHOLE TACK	PER TON
ASPHALT EMULSION PRIME – containing no diesel or aircraft fuel	PER TON
ASPHALT EMULSION-BASE STABILIZER	PER TON
ASPHALT EMULSION TO STABILIZE OLD ASPHALT ROADS	PER TON
ROAD OVER COAT – SEAL A CHIP SEAL FOR SEALING OUT WATER AND LOCKING DOWN LOOSE ROCKS, ETC.	PER TON
DUST & EROSION CONTROL PRODUCT – INCLUDE INFORMATION, SPECIFICATIONS & REQUIREMENTS	PER TON
PARTIAL LOAD FEE	PER LOAD
DEMURRAGE TIME FEE	PER LOAD
RESTOCKING FEE	PER LOAD
FREIGHT RETURN ON MATERIAL RETURNED	PER LOAD
UNLOADING & SPREADING FEE	PER LOAD
PUMPING & HOSE FEE	PER LOAD
MINUMUM DELIVERY AMOUNT	GALLONS
MINUMUM DELIVERY TIME	PER HOUR
LOCATION OF PLANT

ITEM – OTHER PRODUCTS SUPPLIED NOT LISTED – Include spec sheet with bid	QUANTITY	UNIT PRICE
	PER TON
	PER TON
	PER TON
	PER TON
	PER TON

FANNIN COUNTY COMMISSIONERS’ RESERVE THE RIGHT TO REJECT ANYOR ALL PRODUCTS AT ANY TIME THAT THE PRODUCTS DO NOT MEET THE APPROVAL OF THECOMMISSIONERS, COLLECTIVELY OR INDIVIDUALLY.

THE CONTRACT EFFECTIVE DATES WILL BE FOR ONE FULL YEAR FROMTHE DATE OF ACCEPTANCE BY THE FANNIN COUNTY COMMISSIONERS COURT.

COMPANY NAME ________________________________________

ADDRESS ________________________________________

________________________________________

PHONE

EMAIL

SUCCESSFUL BIDDER SHALL defend, indemnifyand hold harmless Fannin County and all its officers, agents and employees fromall suits, actions, or other claims of any character, name and descriptionbrought for or on account of any injuries or damages received or sustained byany person, persons, or property on account of any negligent act or fault ofthe successful bidder, or of any agent, employee, subcontractor or supplier inthe execution of, or performance under, any contract which may result from bidaward. Successful bidder shall pay anyjudgment with cost which may be obtained against Fannin County growing out ofsuch injury or damages.

FanninCounty reserves the right to accept and or reject any and all bids.

RETURN BID TO:

Mail:

Fannin CountyPurchasing

101 East SamRayburn, Suite 313

Fannin CountyCourthouse

Bonham, TX 75418

Sealed Bids shall be received no later than:

3:00 P.M., Tuesday, June 17, 2025

MARK ENVELOPE or SUBJECT LINE: "BID #2025-005 - Rock and Gravel”

BID FORM

THIS BID FORM IS REQUIRED TOBE SUBMITTED AND SIGNED BY THE INDIVIDUAL THAT IS AUTHORIZED TO EXECUTECONTRACTS FOR THE COMPANY.

I, WE,___________________________________ (COMPANY NAME)

___________________________________(ADDRESS)

___________________________________

___________________________________(PHONE)

___________________________________(FAX)

HEREBY AGREE TO DELIVER TOTHE COUNTY OF FANNIN, TEXAS, ROCK & GRAVEL IN ACCORDANCE WITH THE ATTACHEDSPECIFICATIONS.

_______________________________

SIGNATURE

_______________________________

PRINTNAME

_______________________________

TITLE

Bidder Shall Sign and Return Pages 1 through 15 of Bid Package and AllDocumentation Required by the Invitation for Bid.

BID AFFIDAVIT

Theundersigned certifies that the bid prices contained in this bid have beencarefully reviewed and are submitted as correct and final. The period of acceptance of this bid will beno more than sixty (60) calendar days from the date of the bid opening.

STATE OF COUNTY OF

BEFORE ME, the undersignedauthority, a Notary Public in and

for the State of , on this day personally appeared

,who

(name)

after being by me duly sworn, diddepose and say:

"I, am a

(name)

duly authorized officer of/agentfor ;

(nameof firm)

and have been duly authorized to execute the foregoing

on behalf of the said .

(nameof firm)

I hereby certify that the foregoingbid has not been prepared in collusion with any other bidder or other person orpersons engaged in the same line of business prior to the official opening ofthis bid. Further, I certify that thebidder is not now, nor has been for the past six (6) months, directly orindirectly concerned in any pool or agreement or combination, to control theprice of the goods/services bid on, or to influence any person or persons tobid or not to bid thereon."

Name and address of bidder:

Telephone #

by: Title:

(printname)

Signature:

SUBSCRIBED AND SWORN to before me by the above-named

on

this the day of 20 .

NotaryPublic in and for

the State of

REFERENCES

LISTTHREE (3) COMPANIES OR GOVERNMENTAL AGENCIES WHERE THESE COMMODITIES HAVE BEENPROVIDED:

1. COMPANYNAME:______________________________________________

ADDRESS:__________________________TELEPHONE NO.:___________

CONTACTPERSON:___________________TITLE:___________________

EMAIL:

2. COMPANYNAME:______________________________________________

ADDRESS:__________________________TELEPHONE NO.:___________

CONTACTPERSON:___________________TITLE:___________________

EMAIL:

3. COMPANYNAME:______________________________________________

ADDRESS:__________________________TELEPHONE NO:____________

CONTACTPERSON:___________________TITLE:___________________

EMAIL:

Any questions concerning this bid must be directed inwriting to Julie Criswell, Fannin County Purchasing Agent at jcriswell@fanninco.net.

Comments/Exceptions :________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________