Clinic Supplies

TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
REQUEST FOR QUOTATION
RFQ Description-Clinic Supplies
RFQ Number: 27-09
May 7, 2026
Westerly Public Schools, Westerly, RI, acting through its Purchasing Agent, is hereby soliciting
sealed bids for the above referenced RFQ and you are hereby invited to submit an Individual Unit
Price for this Request for Quotation, in strict accordance with the Bid Documents.
TERMS AND CONDITIONS
Bids shall be based on the Terms and Conditions as referenced in this Request for Quotation.
BID DUE DATE/SUBMITTING INSTRUCTIONS
BIDS ARE DUE and MUST BE SUBMITTED on the attached BID FORM SPREADSHEET,
Attachments B, NO LATER THAN 2:00 p.m., May 28, 2026. A Bid submitted on other than the
attached BID BREAKDOWN FORM may be rejected. Envelopes containing bids must be sealed
and addressed to Eileen Cardillo, Purchasing Agent, Westerly Town Hall, 45 Broad St., Westerly,
RI 02891, and must be clearly marked with the Name and Address of Bidder, Bid Due Date and
Time, and RFQ Number and Title. Bidders must include one hard copy and a Public copy on a thumb
drive of the Bid as defined in the Instruction to Bidders.
BIDDER'S QUESTIONS
Questions regarding this solicitation must be emailed and received by the Purchasing
Agent, Eileen Cardillo ecardillo@westerlyri.gov no later than 12:00 p.m. on May 20, 2026, in a
Microsoft Word attachment with the corresponding solicitation number. Questions, if any,
and responses will be posted on the Town of Westerly website at www.westerlyri.gov as an
addendum to this solicitation.
SPECIAL INSTRUCTIONS TO BIDDERS
1. Bidder shall base the Proposal on providing all materials and equipment, FOB jobsite.
2. Quotes must be firm until June 30, 2027.
3. Bid Completeness - Pricing submitted on this project must be an all-inclusive price.
The intent of an all-inclusive Price is such that no Adds or Change Orders will be
necessary.
4. This project is Tax exempt for Rhode Island Sales Tax and Federal Excise Taxes.
RFQ BID DOCUMENTS
Attachment A - Scope of Work/Project Schedule, Pages 3-6
Attachment B - Bid Form/ Pages 7-8 and Excel spreadsheet included with specifications
Attachment C - Instruction to Bidders Pages 9-11
Appendix A - Bidder Certification Pages 12-16
BIDDER CERTIFICATION and DISCLOSURE FORM: Bidders must include,
complete, sign and submit a Bidder Certification Form with each bid proposal.
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TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
This solicitation is available atwww.westerlyri.gov.
Westerly Public Schools reserves the right to reject any/all bids, waive any informalities in the bids
received and to accept and award the bid to the lowest qualified bid deemed most favorable to the
interest of the School.
The Town/School does not discriminate based on age, color, gender, national origin, race, religion,
sexual orientation, or disability in accordance with applicable laws and regulations
Regards,
Eileen Cardillo
Purchasing Agent
Town of Westerly/ Westerly Public Schools
45 Broad Street
Westerly, RI 02891
Tel: (401) 348-2599
Email: ecardillo@westerlyri.gov
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TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
ATTACHMENT "A"
SCOPE OF WORK
RFQ NUMBER: 27-09
RFQ NAME: Clinic Supplies
Description of Scope & Quantity
This Supplier will be responsible to furnish and deliver the following:
Clinic Supplies ordered through a purchase order only.
DELIVERY REQUIREMENTS & DATES
Supplier shall deliver per the following schedule:
Monday-Friday 8:00am - 3:30pm
Unload and set-up:
SPECIFICATIONS
The following Specifications define the Scope of Work of the Bid Package:
All prices must include inside delivery and shipping costs.
Please use the attached Excel spreadsheet included with the bid specifications to supply
quote.
Prices are to be firm until June 30, 2027
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TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
EST VENDOR
AMT ITEM # UNITS DESCRIPTION
EYE, EAR, NOSE & THROAT PREPARATIONS
6 BOX Cough Drops 200/Box
8 Each Lens Saline Solution 12oz. Bottle
12 Bottle Eye Wash - 4oz.
7 Tube Orajel Tooth Gel .42 ounce
3 Each EMT Tooth Saver
4 Each Toothbrushes EACH PKG OF 144
1 Box Toothpaste - travel/sample size Mint Only (not bubblegum flavor)
4 Pkg. Tooth Necklaces - Large Size-Bag of 50 Large size-long cord 144 per pkg.
2 Bag Tongue Depressors Regular 500/box
4 Pkg/Box Applicator Sticks (non-sterile) 6" 1,000/box
1 Box Cotton Balls - 500/Bag
MEDICATION/DRUGS - GENERIC
9 Bottle Ibuprofen 200mg 250 Individual pkts of 2 - 500 total tablets
6 Bottle Acetaminophen 325mg 250 Individual packets of 2 - 500 total tablets
5 Bottle 81mg Chewable Aspirin 36/bottle
6 Bottle Children's Chewable Ibuprofen 100mg Tablets 24/bottle
11 Bottle Children's Chewable Aceteminophen 80mg Tablets 30/bottle
3 Bottle Ibuprofen 100mg/5ml, 16oz Suspension Berry
7 Each Acetaminophen 160mg/5ml, 16oz Supsension
9 Each Diphenhydragmine HCL 25mg 100/Bottle
4 Each Tums 100/Bottle
5 Each Epi-Pen LONG EXPIRATION DATE
5 Each Epi-Pen Jr. LONG EXPIRATION DATE
GENERAL FIRST AID SUPPLIES
6 Each Hydrogen Peroxide 16oz. LENGTHY EXPIRATION DATE
3 Each ISO Alcohol 16oz. LENGTHY EXPIRATION DATE
18 Each Bacitracin 1oz. LENGTHY EXPIRATION DATE
Each Vaseline 1oz.
1 Each Vaseline 10oz.
10 Each Calagel Anti-Itch Gel 6oz. Clear
4 Each Vaseline Intensive Care Lotion 20.3 oz.
8 Each Lubriderm Lotion 16oz.
2 Box Gold Bond Powder 10 oz.
7 Each Table Salt 26oz
5 Case Kwik Kold #102, Jr. Size 5" x7.5", Instant Ice Pack, 24/Case
14 Box FlexiCold Reusable Cold Packs 4"x6" 12/Box
5 Box Small Nitrile Gloves, 100/Box NO LATEX
44 Box Medium Nitrile Gloves, 100/Box NO LATEX
13 Box Large Nitrile Gloves, 100/Box NO LATEX
10 Box Extra Large Nitrile Gloves, 100/Box NO LATEX
Each Safety Pins 125/assorted pkg.
7 Each Burn Gel 4 oz.
3 Each Bandage Scissors 5 1/2"
4 Each Magnifying Forceps
7 Each Glucose Gel
Each Nasal Cannula - Adult
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TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
Each Nasal Cannula - Pedi
21 Box Splinter Out 10/pkg
2 Case Tampons (plastic applicator) 500/case
1 Case Sanitary Napkins 4x3" 500/case
WOUND CARE/BANDAGES
3 Box Latex Free Bandaids 3/8" x 1 1/2"
1 Box Latex Free Bandaids Multiple Sizes - 100/box
6 Box Latex Free 1"x3" Bandaids 1500/box
5 Box Latex Free 3/4" Bandaids 1500/box
13 Each Latex Free Finger Tip Bandaids 200/box
17 Box Latex Free 2"x4" Bandaids 50/box
17 Box Latex Free Knuckle Bandaids 100/box
10 Each Surgical/Medical Tape
6 Each New Sponges 3"x3" - 4 Ply 200/pkg.
2 Each Conforming Bandages 2" Rolls per 12 per bag
4 Each Conforming Bandages 4" Rolls 12 per bag
1 Box Butterfly Closures Large 100/box
1 Box 7/8" Round Sterile Spot Bandaids 100/box
MISCELLANEOUS
Case 20" Exam Paper for Cots How many Rolls per case, How many feet per Roll
25 Package 5x7" Zipper Closure Latex Free Bags 100/pkg
10 Package 6 x 8" Zipper Closure Bags 100/pkg.
Each Adult AED Pad 2/Set
6 Box Alcohol prep pads 200 per box
7 Each Aquaphor 14 oz.
29 Each Baby Wipes 80 per container
1 Each Batteries 9 Volt
9 Each Batteries Size AA
7 Each Batteries Size AAA
6 Each Benadryl Children Liquid 12.5 mg/5ml
2 Each Blood Pressure Cuff-Adult Size
Package Body Odor, Bad Breath & Smelly Feet Pamphlets 50/pkg.
Box Braun Thermoscan PC 200 refills caps (200 per box)
4 Each Clorox Anywhere Hard Surface Disinfectant Spray
21 Each Clorox Wipes 75/Box
2 Each Cotton Thermal Blanket
Case Detergent (Gallon Size) 4 gallons per case
4 Gallon Dial Soap - 1 Gallon
Each Dish Soap (Gallon Size)
3 Pack Disposable Pen Lights 6 pack
1 Box Facial Tissues 30/box
1 Each First Aid/Choking Chart
2 Package Glucose Tablets-50 ct. Orange or Grape Flavor
Package Glucose Tablets-8 ct. Orange or Grape Flavor
30 Each Hand Sanitizer 12oz. Purell w/aloe
4 Each Hand Sanitizer 2 Liter Pump
Each Hand Sanitizer 64 oz. Pump
Each Hand Sanitizer 8oz. Pump
1 Each LifeSource Small Cuff Upper Arm Blood Pressure Monitor Size Small
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TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
4 Each Lysol Spray - Fresh Linen Scent 19 oz.
10 Box Medium Powder Free Vinyl Examination Glove 100/box
6 Each Narcan
11 Each New Sponges 2"x2"-4ply 200 per bag
3 Each Onetouch Verio Lancets 100/box (OR Delica Plus type)
5 Each Onetouch Verio Test Strips 100/box
Each Pediatric AED Pad 2/Set
30 Sleeve Plastic Cups 5oz. Flat Bottom 100/sleeve - MUST BE PLASTIC
16 Sleeve Plastic Medicine Cups 1oz. 100/sleeve
4 Each Pulse OX Adult
Each Pulse OX Pediatric
Box Safety Eyewear
16 Box Super Sani-Cloth Germicidal Disposable Wipe 6 x 6.75" 160/Box
Each Temporal Scan Thermometer
Each True Hepa Compact Tower Allergen Remover Air Purifier
2 Case Welch Allyn Thermometer Probe Covers 1000/Case
6 Box Wypall x60 Washcloth 10x12.5 white Case of 8/70 sheets each
1 Box Piston Syringe 60cc-50/box
Each Honeywell HEPA Filter P/N A002315R
2 Each Bactine Max Spray 5 oz.
Sleeve Paper Cups, Pleated, 3.5 oz 100/Sleeve (NO WAX LINING)
Each Disposable Masks 50/Box
1 Each Stethoscope littmann lightweight ll S.E.
Each Triangle Sling
1 Each Wheelchair (Medline Ultralight Premium Transport Chair - Latex Free)
4 MacGill #75172 Each Clorox Disinfecting Wipes Refill (700 ct) No Bucket
20 SNS #15820 Each 3M Coban Self-Adhesive Wrap
8 SNS #24022 Each RedDrop Period Kit
1 SNS #23027c Case Pocket Tisues (360 packs/case)
1 SNS #51231 Package Fluorescent Light Filters (Whisper White, 4 ct)
3 SNS #21436c Case Lice Killing Shampoo (case of 12)
7 SNS #40099 Package LipNaturals Mini-Stick Lip Blams 100 ct
13 SNS #54288 Case Juice Boxes, Variety Pack 12 ct
SNS #96946 Each Pediatric Dermatology DDx Deck 3rd Edition
SNS #31350 Each Recovery Couches w/ Adjustable Headrest (Chrome Legs) in Regimental Blue
4993940 Each Ambu Bag Adult (Henry Schein)
4996431 Each Ambu Bag Pediatric (Henry Schein)
1242227 Each Dawnmist Antiperspirant Deoderant 1.5oz 144/case (Henry Schein)
4 1368405 Case Emesis Bag Round Plastic Blue 1000cc (Henry Schein)
5 19109 Case 12-Ply 4"x4"-10 sleeves of 200/cs (Medco)
1 31739 Each DeskBrite LED Desk Lamp Aspheric Magnifier (School Nurse)
1 1043716 Each Blood Pressure 5 Cuff Kit (School Health)
2 Each Blood Pressure Cuff X-large
NEW ITEMS 2026-2027
43 Each Dental Floss
7 Each Dental Plackers (individual dental floss sticks)
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TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
Attachment "B"
Bid Form
"THIS FORM MUST BE COMPLETED AND SUBMITTED WITH BID"
RFQ NUMBER: 27-09
RFQ NAME: Clinic Supplies
The Bidder stated below agrees to furnish individual prices on the enclosed
spreadsheet and deliver as defined in the above referenced Request for Quotation
Delivery: _____________ calendar days after receipt of order.
UNIT PRICES
Unit Prices shall include all costs such as delivery, profit, overhead, bond, insurance, etc.,
associated with the described in the unit price.
The below stated Supplier agrees to provide all materials, equipment, supervision and all activities
required to provide a complete scope of work as defined in this Request for Quotation, including, but
not limited to, agree to all terms and conditions, all as shown or by reference, unless as excluded
below:
EXCLUSIONS:
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
________________________________________
Did you deviate from the specifications in any way: YES____ NO ____?
(If yes, you must explain below and submit a detailed description of all deviations so that your
product or service can be properly evaluated.)
_______________________________________________________________________________________
_______________________________________________________________________________________
____________________________________________________________
The above price includes all stipulations and requirements of Addendum No.
, which have been received and accepted by the
undersigned.
This Request for Quotation, together with all documents, specifications, drawings and
documents/attachments/Addendums, are included and constitute the entire proposal from the bidder.
There are no terms, conditions, or provisions, either oral or written, between the parties hereto, other
than those contained herein. The Request for Quotation supersedes all written representation,
inducements, or understandings of any kind or nature between the parties hereto, relating to the
project involved herein. Payment Terms are net 30 days, for this scope of work.
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TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
The unit bid prices attached, excludes applicable sales and or use taxes; includes all insurance
premiums; and includes all shipping/transportation costs, if applicable.
The submitted pricing for this scope of work shall remain firm until June 30, 2027 from date of
submission.
Company Representative
Print Name: _________________________________
Authorized Signature: ______________________________________
______________________________________ ________________________________________
Telephone E-Mail Street City State Zip
Date: _________________
Company Name: _______________________________________________
Quotes are to be submitted on the Clinic Supplies Spreadsheet. Typewritten
submissions only.
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TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
PROVIDE A DELIVERED PRICE FOB WESTERLY, RI
ATTACHMENT "C"
INSTRUCTIONS TO BIDDERS
MATERIAL PURCHASES
1. Submission of Bids
a. Envelopes containing bids must be sealed and addressed as indicated on the Invitation to Bid and
must be marked with the name and address of bidder, date and bid due time, and name of bid, along
with RFQ number.
b. The Purchasing Agent will decide when and if the specified time has arrived to open bids, and no
bid received thereafter will be considered. The Purchasing Agent reserves the right to waive any
informality in the bidding process.
c. Any bidder may withdraw his/her bid by written request at any time prior to the advertised time for
opening. Telephonic bids, amendments, or withdrawals will not be accepted.
d. Negligence on the part of the bidder in preparing the bid confers no rights for the withdrawal of the
bid after it has been opened.
e. Proposals received prior to the time of opening will be securely kept unopened. No responsibility
will attach to an officer or person for the premature opening of a proposal not properly addressed and
identified.
f. Any deviation from the Specifications must be noted in writing and attached as part of the bid
proposal. The Bidder shall indicate the item or part with the deviation and indicate how the bid will
deviate from Specifications.
2. Prices
Bidders shall state the proposed price in the manner as designated in the Bid Proposal Form. If there
is a discrepancy between the unit prices and the extended totals, the unit prices shall govern. In the
event, there is a discrepancy between the price written in words and written in figures, the prices
written in words shall govern.
3. Terms
Cash discounts offered will be considered in determining awards. The discount period shall be
computed from the date of delivery or from the correct invoice as received by Town Treasurer,
whichever date is later. The date of delivery shall be construed to mean the date on which bid item is
determined to meet the specifications and is therefore acceptable. Discounts for a period less than
thirty (30) days may not be considered. Payment terms are net 30.
4. Qualification of Bidders
The Town/School's may make such investigations as it deems necessary to determine the ability of
the bidder to perform the work. The bidder shall furnish the town with all such information and data
for the purpose as may be requested.
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TOWN OF WESTERLY / WESTERLY PUBLIC SCHOOLS
5. Addenda and Interpretations
No interpretation on the meaning of the Plans, Specifications or any other Contract Document will be
made to any bidder orally. Every request for such interpretations must be in writing.
All questions pertaining to the specifications or proposal procedure should be first directed to the
Purchasing Agent. Where information from the Purchasing Agent differs from information from any
other source, the information from the Purchasing Agent prevails. The Town/School is not responsible
for information obtained from any other source.
6. "Or Equal" Bidding
When the name of a manufacturer, a brand name, or manufacturer's catalogue number is issued as
the bid standard in describing an item followed by "Or Equal" this description is used to indicate quality,
performance and other essential characteristics of the article required.
If bidding on other than the make, model, brand or sample specified, but equal thereto, bidder must
so state by giving the manufacturer's name, catalogue number and any other information necessary
to prove that the intended substitution of a commodity is equal in all essential respects to the bid
standard. Bidder must prove to the satisfaction of the Town of Westerly/Westerly Public Schools or
by person or persons designated by him, that his/her designated substitute is equal to the bid
standard: otherwise, his/her bid will be declared "No Bid" insofar as the item in question is concerned.
7. Award and Contract
Unless otherwise specified, the Town of Westerly/Westerly Public Schools reserves the right to make
award by item or items, or by total, as may be in the best interest of the Town; accept a proposal
based on considerations other than costs; and waive and modify any provisions of the request for
proposal.
A written award (or acceptance of Bid) mailed (or otherwise furnished) to the successful bidder
followed by an authorized Purchase Order shall, unless otherwise specified, be deemed to result in a
binding contract without further action by either party. The Bidder is responsible for all costs and
expenses to develop and submit a proposal in response to the solicitation.
8. Equal Employment Opportunity Policy Statement
For the purposes of this Policy, the term "vendor" shall mean any and all individuals, companies,
corporations, and business entities that provide goods or services to the Town of Westerly/Westerly
Public Schools pursuant to any and all relevant and appropriate Federal, State, and local purchasing
rules, regulations, and procedures.
The Town of Westerly/Westerly Public Schools is committed to the general policy and principle of
Equal Employment Opportunity in terms of retaining vendors to provide the Town/Schools with goods
and services necessary for routine and emergency operations. The Town of Westerly/Westerly Public
Schools will not discriminate against vendors as entities, or individual employees thereof on any
legally-recognized basis included, but not limited to, race, age, color, religion, sex, marital status,
national origin, physical or mental disability, Veteran's status, pregnancy, sexual orientation, genetic
conditions, predisposition to certain diseases, or ancestry, except where a bona fide occupational
qualification exists.
9. Compliance with Instructions to Bidders
These Instructions to Bidders contain terms and conditions that will govern the
preparation and submission of a bid proposal and any contract awarded pursuant to this
solicitation. Bidders must comply with each and every requirement of these Instructions to
Bidders. Any failure to comply with any requirement may result in the determination of
nonresponsive bid proposal and/or the rejection of the bid proposal.
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