ITB BOSTWICK WATER LINE REPLACEMENT

City of Bostwick - Invitation to Bid
Construction Specifications and
Contract Documents
BOSTWICK WATER LINE REPLACEMENT
September 21th, 2026
Prepared By:
Terra Via Engineering
Madison, GA
Contact: Aaron Wadley, PE // Email: aaron@tv-eng.com
City of Bostwick will accept sealed bids in response to this Invitation to Bid. This Invitation to Bid is subject to the
instructions, conditions, specifications, addenda, and other elements included herein and those incorporated by
reference.
ISSUE DATE: September 21th, 2026
BID TITLE: BOSTWICK WATER LINE REPLACEMENT
CONTACT: Aaron Wadley, PE, Engineer
TELEPHONE: 404-326-4522
E-MAIL ADDRESS: aaron@tv-eng.com
MANDATORY PRE-BID MEETING AND SITE VISIT: Thursday, October 1st, 2026 at 10:00 A.M.
LOCATION: Bostwick City Hall, 5951 Bostwick Rd, Bostwick, GA 30623
QUESTIONS DUE: Thursday, October 8st, 2026
BID OPENING: Thursday, October 22nd, 2026 at 10:00 A.M.
BID DELIVERY / OPENING LOCATION: Bostwick City Hall, 5951 Bostwick Rd, Bostwick, GA 30623
All project questions shall be submitted in writing to the Engineer, Aaron Wadley, at aaron@tv-eng.com. Questions
must be in writing to be considered. Any perceived response not in writing is not official.
Bids must be received on or before the bid opening. Bids received after that time will not be considered. Bids will
be publicly opened and read aloud at the time and location stated above.
SUBMIT BID in a sealed envelope and deliver in person to Bostwick City Hall. Each bid proposal shall
include:
* Two (2) complete physical copies of the bid proposal.
* One (1) flash drive containing digital copies of the complete bid proposal.
Faxed, emailed, mailed, or parcel-delivered bids will not satisfy the in-person delivery requirement. All bids must be
made on the forms included in this solicitation and must be signed. Unsigned bid forms or bid proposals will not be
considered.

BOSTWICK WATER LINE REPLACEMENT
INSTRUCTIONS TO BIDDERS
City of Bostwick will accept bids for this project. Bids will be received in a sealed envelope by City of Bostwick on
or before the start of the bid opening, at which time the bids will be publicly opened and read aloud. Bids received
after that time will not be considered.
All bids must be made on the forms included in this solicitation. All bids must be signed. Unsigned bid forms or bid
proposals will not be considered. The City of Bostwick will not accept faxed or emailed forms. Bid proposals must
be delivered in person to Bostwick City Hall and include two physical copies and a flash drive containing digital
copies.
All bidders must satisfy themselves by personal examination of the locations of the proposed work, by examination
of the Specifications and requirements of the work and the accuracy of the estimate of the quantities of the work to
be done, and shall not at any time after the submission of a bid dispute or complain of such estimate nor assert
that there was any misunderstanding in regard to the nature or amount of work to be done. The City of Bostwick
will not be responsible for bidders' errors and misjudgments, nor any information on local conditions or general
laws and regulations.
The Documents and Specifications contain the provisions required for the construction of the project. No other
information obtained from any officer, agent, or employee of the City of Bostwick on any such matters shall in any
way affect the risk or obligation assumed by the Contractor or relieve Contractor from fulfilling any of the conditions
of the contract, unless issued as a formal addenda.
A Bid Bond in a commercially standard form from a Surety Company acceptable to the City of Bostwick, payable to
City of Bostwick with power of attorney must accompany each bid equal to five (5) percent of the total amount of
the Base Bid. As soon as the bid prices have been compared, the City of Bostwick will return the Bid Bond of all
except the two lowest responsible bidders. When the contract is awarded, the bonds of the unsuccessful bidder(s)
will be returned.
Proposals which are incomplete, unbalanced, conditional, or obscure or which contain additions not called for,
erasures, alterations or irregularities of any kind or which do not comply with the INFORMATION FOR BIDDERS
may be rejected at the option of the City of Bostwick. The City of Bostwick reserves the right to reject any and all
bids or to accept any bid. City of Bostwick reserves the right to cancel and rebid.
A bidder may withdraw any proposal submitted at any time prior to the hour set for the closing of the bids provided
the request for withdrawal is signed in a manner identical to the proposal being withdrawn. No withdrawal or
modification will be permitted for 30 days after the hour and date designated for opening the bids.
Project is a Unit Price Contract based on prices stated on the PROPOSAL BID TABULATION FORM. Contractor
will be paid based on quantities installed and measured based on these unit prices.
Questions and Explanations
All questions or explanations requested by Bidders shall be submitted in writing by the stated deadline. Necessary
replies will be recorded as Addenda and provided to all Bidders, and receipt thereof shall be acknowledged on the
proposal. Bidders shall check with the City of Bostwick prior to bid opening to secure any Addenda that may affect
bidding. Oral instructions will not be given and do not form a part of the Bidding Documents.
City of Bostwick
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BOSTWICK WATER LINE REPLACEMENT
Bid Proposal Contents
1. Proposal Signature Page
2. Addendum Acknowledgement
3. Bidder Qualifications and References
4. Bid Bond
5. Proposal Bid Tabulation Form
6. List of all Sub-contractors and work to be performed
7. Proof of insurance meeting the requirements of the Contract Documents
8. Federal E-Verify
9. Two (2) physical copies of the complete proposal
10. Flash drive with digital copies of the complete proposal
The successful bidder must provide the following, in accordance with the contract documents:
1. Certificate of Insurance naming City of Bostwick as additionally insured with any exclusions listed, including
General Liability, Worker's Compensation, and Auto Insurance
2. Proof of Worker's Compensation for all Subcontractors
3. Performance-Payment Bond for 100% of the total Base Bid amount with Power of Attorney
4. W-9 Form, if a new vendor
5. Federal E-Verify
City of Bostwick
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BOSTWICK WATER LINE REPLACEMENT
MINIMUM GENERAL BID CONDITIONS
The following Minimum General Bid conditions have been developed and pertain to any and all purchases that
may be made as a result of this bid request.
1. The City of Bostwick has the right to accept the lowest responsive and responsible bid.
2. ACCEPTANCE AND REJECTION. Each bid submitted by a contractor shall be considered an offer to perform
the specified services. The City of Bostwick reserves the right to reject any and all bids, to waive any informality in
bids, and unless otherwise specified by the bidder, to accept any item in the bid.
3. TIME OF ACCEPTANCE. It is understood and agreed that the City of Bostwick shall have forty-five days to
accept bid.
4. ERROR IN BID. In cases of errors in the extension of prices in the bid, the unit price will govern. No bid shall be
altered or amended after the specified time for opening bids. After bid opening, a vendor will be permitted to
withdraw a bid only when there is obvious clerical error in the bid as determined by the City of Bostwick.
5. DEFAULT OF CONTRACTOR. In case of default of the Contractor, the City of Bostwick may procure the
articles or services from other entities and hold the Contractor responsible for any excess cost occasioned thereby.
6. SAMPLE OF MATERIALS. Samples of items, when required, must be furnished free of expense, and if not
destroyed, will upon request, be returned at the bidder's expense.
7. SIGNATURE ON BIDS. Each bid should give the full name and business address of the bidder. Unsigned bids
will be rejected. The person signing the bid must show his or her title, and if requested by the City of Bostwick,
must furnish satisfactory proof of his or her authority to bind his or her company in contract. Bids must be type
written or in ink, otherwise they may not be considered. Purchase order will be issued to the firm name appearing
on the bid.
8. ALTERNATE BIDS. Alternate bids will not be considered unless specifically called for in the bid.
9. BOND REQUIREMENTS. All bond requirements shall be identified in the invitation to bid. The right is reserved
to require the successful bidder to furnish security, free of any expense to the City of Bostwick, to guarantee
faithful performance of the contract.
10. SPECIFICATIONS. It is understood that reference to available specifications shall be sufficient to make items
of such specifications binding on the Contractor.
11. INSPECTION. Whether or not an inspection point is specified herein, all material and workmanship shall be
subject to inspection and test at all times and places and, when practicable, during manufacture. In case any
articles are found to be defective in material or workmanship, or otherwise not in conformity with the specification
requirements, the City of Bostwick shall have the right to reject such articles or require their correction.
12. WARRANTY. Workmanship will be guaranteed 1 year from the date of final acceptance of the Work by the
Owner as required by the Contract Documents and applicable manufacturer requirements.
13. RETAINAGE. 10% Retainage will be held on this contract in accordance with the Contract Documents.
14. Faxed or electronically submitted bids will not be accepted.
15. Bids will only be accepted from contractors properly licensed and qualified to perform the work and to work
within applicable GDOT right-of-way requirements.
NO BIDS/PROPOSALS WILL BE ACCEPTED AFTER THE ADVERTISED BID OPENING TIME.
City of Bostwick
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BOSTWICK WATER LINE REPLACEMENT
PROPOSAL SIGNATURE PAGE
I, the undersigned, do hereby agree to the terms and conditions provided in this solicitation.
Name of Company: ______________________________________________________________
Georgia Contractors License Number (if applicable): ___________________________
Address: _____________________________________________________________________
______________________________________________________________________________
Telephone Number: __________________________ Fax Number: ______________________
E-mail Address: ________________________________________________________________
ADDENDUM ACKNOWLEDGEMENT. Acknowledgment is hereby made for receipt of all addenda issued for
this solicitation, the provisions of which are incorporated herein.
Addendum No. ______ Date Issued: __________________
Addendum No. ______ Date Issued: __________________
Addendum No. ______ Date Issued: __________________
Addendum No. ______ Date Issued: __________________
Authorized Signature: _______________________________________________
Printed Name: _______________________________________________
Title: _______________________________________________
Signed, this _________ day of _________________, 2026.
City of Bostwick
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BOSTWICK WATER LINE REPLACEMENT
BIDDER QUALIFICATIONS & REFERENCES
(Bidder may use their own form)
All Bidders for these services must have adequate industry experience and professional qualifications for water-
main construction, utility work, traffic control, restoration, and related work according to these Specifications. The
City of Bostwick will confirm the below qualifications and references prior to awarding the Contract.
References for three similar-sized projects, performed in the last 5 years, preferably located in this
geographical region:
1. Reference Name: __________________________________________________________
Date of Project: __________________ Location: __________________________________
Description: _________________________________________________________________
Contact Name: ________________________________________________________________
Telephone: __________________________ Email: __________________________________
2. Reference Name: __________________________________________________________
Date of Project: __________________ Location: __________________________________
Description: _________________________________________________________________
Contact Name: ________________________________________________________________
Telephone: __________________________ Email: __________________________________
3. Reference Name: __________________________________________________________
Date of Project: __________________ Location: __________________________________
Description: _________________________________________________________________
Contact Name: ________________________________________________________________
Telephone: __________________________ Email: __________________________________
City of Bostwick
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BOSTWICK WATER LINE REPLACEMENT
SCOPE & DESCRIPTION OF WORK
This project includes replacement of the Bostwick water line in and around Bostwick, Georgia, in accordance with
the Bostwick Water Line Replacement plans dated June 1, 2026, applicable permits and standards, this Invitation
to Bid, addenda, and the final contract documents.
Base Scope of Work
* Provide all labor, supervision, equipment, materials, temporary facilities, permits/notifications assigned to the
Contractor, traffic control, utility coordination, testing, cleanup, and restoration necessary to construct the
Bostwick Water Line Replacement.
* Install the proposed 8-inch, 6-inch, and 1-1/2-inch PVC water mains, fittings, valves, hydrants, taps, reducers,
caps, restrained joints/thrust restraint, detection tape, bedding, backfill, and appurtenances shown on the
plans.
* Install 16-inch steel casing by jack-and-bore methods at the plan locations, including bore pits, carrier-pipe
installation, spacers/end seals as required, dewatering, excavation support, and restoration.
* Connect all existing meters and services to the new water main. Long-side services shall be replaced and
connected to the existing meter as shown/required.
* Perform pressure/leakage testing, flushing, disinfection, bacteriological sampling, and disposal/neutralization of
chlorinated water in accordance with the plan requirements and applicable AWWA/Georgia requirements.
* Maintain safe traffic operations, signs, barricades, flagging, and access to private driveways. Protect existing
utilities, pavement, drainage, mailboxes, landscaping, and other improvements. Restore all driveways and
disturbed improvements to original or better condition.
* The City has received the GDOT permit. Contractor is required to finalize permit requirements and coordinate
traffic control with GDOT.
* Install and maintain erosion and sediment controls before and during land disturbance. Maintain controls until
final stabilization is accepted, then remove temporary controls and repair affected areas.
* Final grassing shall be sod, not permanent seeding. Sod must be sourced from Bostwick and maintained until
rooted and accepted.
* Remove debris, excess material, temporary facilities, and temporary erosion controls when authorized. Provide
a clean, stable site and all testing/closeout documentation required by the Owner/Engineer.
Existing Water Line Abandonment and Potential Asbestos
* The existing water line shall be abandoned in place unless otherwise directed by the Owner or Engineer.
* The existing water line may contain asbestos-containing material. The Contractor shall include all costs
associated with required identification, handling, disturbance controls, removal where necessary for
connections or construction, transportation, disposal, remediation, worker protection, notifications,
documentation, and compliance with applicable environmental and safety requirements in the designated bid
line item cost. No separate payment will be made beyond the accepted unit/line-item price unless authorized
by written change order.
* Contractor shall use appropriately licensed/qualified personnel and subcontractors for any asbestos-related
work required by law and shall coordinate the work so that the new water system can be completed without
unsafe disturbance of the existing line.
General Conditions
* Coordinate with the Engineer as required, including schedule updates, shop drawings/submittals, key
deliveries, utility conflicts, traffic control, testing, and any work affecting public access or service.
* All environmental and safety regulations are to be strictly followed.
* Authorized work areas and staging areas are to be agreed ahead of time and fully restored upon completion.
* All equipment and materials necessary to complete the full scope of work are to be included.
* Protect the grounds and surrounding areas from damage during work. Restore damaged areas to their original
or better condition.
* Contractor is not to bill more than the purchase order amount without written authorization.
City of Bostwick
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BOSTWICK WATER LINE REPLACEMENT
* Any work required to complete this scope but not specifically called out is considered incidental unless
specifically identified as a separate bid item.
* Remove and properly dispose of all debris associated with this work.
* A 5% Bid Bond is required with the bid. A 100% Payment and Performance Bond will be required upon award.
City of Bostwick
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BOSTWICK WATER LINE REPLACEMENT
BID TABULATION FORM
In compliance with your legal Notice to Bidders for the above referenced project, in City of Bostwick, the
undersigned bidder, a corporation organized and existing under the laws of the State of _________________, or a
partnership of ____________________ or an individual doing business as __________________________ of the
City of Bostwick of ____________________, State of __________________, having examined the specifications
and contract forms thereto attached, and being fully advised as to the extent and character of the work to be
performed, and the equipment to be furnished, hereby proposes to furnish all labor, tools, material, plant and
equipment necessary for the Project.
The quantities presented in the following Proposal Bid Tabulation Form are for bidding purposes and comparison
only. The bidder shall complete all tables below to establish bid.
Item Description Unit Est. Qty. Unit Price Extended
1 Traffic Control LS 1 $________ $________
2 Grading Complete LS 1 $________ $________
3 Line Abandonment cap off LS 1 $________ $________
4 8-inch PVC Water Main LF 3668 $________ $________
5 6-inch PVC Water Main LF 65 $________ $________
6 1-1/2-inch PVC Water Main LF 23 $________ $________
7 8-inch 45-degree Bend EA 11 $________ $________
8 10-inch x 6-inch x 6-inch Tee EA 1 $________ $________
9 6-inch x 6-inch x 6-inch Tee EA 1 $________ $________
10 1-1/2-inch 90-degree Bend EA 2 $________ $________
11 8-inch x 6-inch Reducer EA 1 $________ $________
12 Fire Hydrant Assembly EA 10 $________ $________
13 In-Line Valve EA 2 $________ $________
14 16-inch Steel Casing - Jack and Bore LF 172 $________ $________
15 6-inch Cap EA 1 $________ $________
16 1-1/2-inch Tap with Valve EA 1 $________ $________
17 10-inch x 10-inch x 6-inch Tap with Valve EA 1 $________ $________
Water Service / Meter Reconnection - Short
18 EA 16 $________ $________
Side
Water Service / Meter Reconnection - Long
19 EA 8 $________ $________
Side
20 Type C Silt Fence / Sediment Barrier LF 3800 $________ $________
21 Silt Fence Maintenance LF 3800 $________ $________
22 Temporary Stabilization / Mulch as Required SY 4500 $________ $________
23 Permanent Sod - sourced from Bostwick SY 4500 $________ $________
24 Construction Exit / Entrance Stabilization EA 1 $________ $________
25 Construction Exit / Maintenance EA 2 $________ $________
Base Bid $________
Additional Work as directed (10% of base bid) $________
BID TOTAL: $___________________________
City of Bostwick
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BOSTWICK WATER LINE REPLACEMENT
Unit-Price Measurement and Payment Notes
* Pipe is paid per linear foot of accepted pipe installed, complete in place, unless otherwise stated.
* Fittings, hydrants, valves, taps, caps, and service connections are paid per each accepted complete
assembly/connection.
* Steel casing is paid per linear foot of accepted casing installed by the required trenchless method.
* Silt fence is paid per linear foot installed, maintained, and removed after stabilization.
* Temporary stabilization is paid per square yard of accepted treated area when directed/required and not
otherwise included in another item.
* Sod is paid per square yard of accepted sod in place, including soil preparation, delivery from the required
Bostwick source, installation, watering, maintenance, and replacement until acceptance.
* The existing water line abandonment line item is lump sum and includes all work and incidentals described in
the Scope of Work related to abandonment in place and potential asbestos-containing material.
* Quantities are estimates and do not guarantee the amount of work. Bidder shall not rely on estimated
quantities as a substitute for plan and site review.
BIDDER / CONTRACTOR
The undersigned further proposes to perform all work and furnish all equipment in accordance with the
specifications and contract stipulations thereof, within the time limit specified, for the price so stated above.
Bidder understands that the City of Bostwick reserves the right to reject any or all bids, or portions thereof, and to
waive any informality in bidding.
The bidder agrees that their bid shall be good and may not be withdrawn for a period of thirty (30) days after the
scheduled closing time for receiving bids.
Upon receipt of written notice of acceptance of this bid, Bidder will execute the enclosed formal contract and
deliver insurance coverage as required by the INFORMATION FOR BIDDERS within ten (10) business days of
notice.
Name of Company: __________________________________________________________
Contractors License Number: _________________________________________________
Address: ___________________________________________________________________
____________________________________________________________________________
Telephone Number: __________________________ Fax Number: ____________________
E-mail Address: _____________________________________________________________
Authorized Signature: _______________________________________________________
Printed Name: ______________________________________________________________
Title: _____________________________________________________________________
Signed, the _______ day of ______________________, 2026.
City of Bostwick
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