Army Desktop Scheduler & Guidance Letter 2026-2027

Specifications by STP Jacket 440-663
Page 1 of 9 DLA
Reviewed by SG Requisition 6-320836W-961848
BID OPENING: Bids shall be opened virtually at 11 am Eastern Time (ET), on May 27,2026, at the
U.S. Government Publishing Office. All parties interested in attending the bid opening shall email
bids@gpo.gov one (1) hour prior to the bid opening date and time to request a Microsoft Teams live
stream link. This must be a separate email from the bid submission. The link will be emailed prior to the
bid opening.
BID SUBMISSION: Bidders must email bids to bids@gpo.gov for this solicitation. No other method
of bid submission will be accepted at this time. The jacket number and bid opening date must be
specified in the subject line of the emailed bid submission. Bids received after the bid opening date and
time will not be considered for award.
Note: The GPO 910 "BID" Form is no longer required; bidders are to fill out, sign/initial, as
applicable, and return page 9.
For information regarding the solicitation requirements prior to award please email Scott Phillips at
sphillips@gpo.gov. For contract administration after award, contact Scott Phillips at 202-512-0007.
ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be
responsible for any failure attributable to the transmission or receipt of the e-mailed bid including, but
not limited to, the following:
(1) Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.
(2) The vendor's email provider may have different size limitations for sending e-mail, however
vendors are advised not to exceed GPO's stated limit. The bidder's email provider may have
different size limitations for sending email; however, bidders are advised not to exceed GPO's
stated limit.
(3) Illegibility of bid.
(4) When the email bid is received by GPO it will remain unopened until the specified bid
opening time. Government personnel will not validate receipt of the e-mailed bid prior to bid
opening. GPO will use the prevailing time (specified as the local time zone) and the exact time
that the e-mail is received by GPO's email server as the official time stamp for bid receipt at the
specified location.
GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to
the applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO
Publication 310.2, effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality
Assurance Through Attributes Program for Printing and Binding (GPO Publication 310.1, effective May
1979 (revised 9-19)).
SUBCONTRACTING: Accordingly, Contract Clause 6, "Subcontracts," the provisions of GPO
Contract Terms (GPO Publication 310.2, effective December 1, 1987 (Rev. 01-18) are modified to
permit subcontracting of the binding operations only.
NOTE: Any operations or functions that will be subcontracted for the performance of this contract must
be disclosed prior to award. As part of the responsibility, the Government may evaluate the capability of
any subcontractor(s) to be utilized in the performance of this contract.

Page 2 of 9 Jacket 440-663
PREDOMINANT PRODUCTION FUNCTION: The predominant production function is offset printing.
This function may NOT be subcontracted. Contractors who subcontract this function will be declared not
responsible.
GPO QATAP (GPO Publication 310.1) - https://www.gpo.gov/docs/default-source/forms-and-
standards-files-for-vendors/qatap-rev-09-19.pdf.
PRODUCT: Planning Scheduler and Guidance Letter
TITLE: Army Desktop Scheduler & Guidance Letter 2026-2027
QUANTITY: 97,295 Schedulers and 3,892 Guidance Letters 1 per set (25 copies), plus 50 QARCS.
TRIM SIZE:
Constructed size: 18 x 12" - collated and padded along the top 18" edge.
Cover: 18 x 12"
13 Calendar pages: 18 x 12"
Chip Board backer: 18 x 12"
Letter 8-1/2 x 11"
PAGES: 14 printed faces only leaves (1 Cover, and 13 calendar pages) plus the chipboard backing sheet.
1 prints face only (1 Letter)
GOVERNMENT TO FURNISH: via email and GPO File Sharing after award.
One (1) Purchase Order
One (1) InDesign File, Links, Text, High Resolution Print PDF, will be shared on a Google Drive after award.
One (1) Excel file for distribution list. See attachment "A".
GPO Form 892 (R. 12/17) Proofs
GPO Form 2678 (departmental random copies-blue label).
GPO Form 917 (Certificate of Selection).
GPO Form 915 (Business Reply Label).
GPO Form 2686 QARC Random copies sampling & shipping instructions.
Contractor to download the "Labeling and Marking Specifications" form (GPO Form 905, R. 7-15) from
gpo.gov, fill in appropriate blanks, and attach to shipping containers.
CONTRACTOR TO FURNISH: All materials and operations, other than those listed under
"GOVERNMENT TO FURNISH," necessary to produce the product(s) in accordance with these
specifications.
ELECTRONIC PREPRESS: Prior to image processing, the contractor shall perform a basic check
(preflight) of the furnished media and publishing files to assure correct output of the required
reproduction image. Any errors, media damage, or data corruption that might interfere with proper file
image processing must be reported to the contract administrator.
The contractor shall create or change any necessary trapping, set proper screen angles and screen
frequency, and define file output selection for the imaging device being utilized. Furnished files must be
imaged as necessary to meet the assigned quality level.
Minimum 175-line screens required.

Page 3 of 9 Jacket 440-663
PROOFS:
E-MAIL PROOFS (indicate margins): CONTRACTOR MUST NOT PRINT PRIOR TO RECEIVING
AN "OK TO PRINT". One set of E-Mailed Electronic Page Proofs. Contractor to submit one "Press
Quality" PDF "soft" proof (for content only) using the same Raster Image Processor (RIP) that will be
used to produce the final printed product. PDF proof will be evaluated for text flow, image position, and
color breaks. Proof will not be used for color match.
E-Mailed proofs (marked with Jacket/Req. Number plus return name and E-Mail address) directly to the
Agency at patrick.henry1.civ@army.mil, brandon.ellis@dla.mil, and sphillips@gpo.gov. Contractor must
call GPO Contract Compliance Section at (202) 512-0520 immediately upon E-Mailing proofs and
immediately upon receiving the returned proofs (or OK E-Mail) back from the Department. Proofs will
be withheld not more than (3) workdays from receipt at the Department to receipt in the contractor's plant.
AFTER EMAIL PROOFS APPROVAL
PRIOR TO PRODUCTION SAMPLES
Prior to the commencement of production of the contract production quantity, the contractor shall
submit two (2) samples via traceable means to: HQ USARD, Patrick Henry, 1307 Third Avenue, ATTN:
Marketing Division, Room 2043 (A/B), Fort Knox, KY 40121 Sample(s) will be tested for conformance
of materials and for construction. Sample must be constructed as specified using the form, materials,
equipment, and methods of production, which will be used in producing the final product. All samples
shall be manufactured at the facilities in which the contract production quantities are to be
manufactured.
Samples will be inspected and tested and must comply with the specifications in all respects. The
container and accompanying documentation shall be marked PREPRODUCTION SAMPLES and shall
include the GPO jacket, and purchase order. The samples must be submitted in sufficient time to allow
Government testing of the samples and production and shipment in accordance with the shipping
schedule.
The Government will approve, conditionally approve, or disapprove the samples within (2) workdays of
the receipt thereof. Approval or conditional approval shall not relieve the contractor from complying
with the specifications and all other terms and conditions of the contract. A conditional approval shall
state any further action required by the contractor. A notice of disapproval shall state the reasons
therefor.
If the sample is disapproved by the Government, the Government, at its option, may require the
contractor to submit additional samples for inspection and test, in the time and under the terms and
conditions specified in the notice of rejection. Such additional samples shall be furnished, and necessary
changes made, at no additional cost to the Government and with no extension in the shipping schedule.
The Government will require the time specified above to inspect and test any additional samples
required.
In the event the additional samples are disapproved by the Government, the contractor shall be deemed
to have failed to make delivery within the meaning of the default clause in which event this contract
shall be subject to termination for default, provided however, that the failure of the Government to
terminate the contract for default in such event shall not relieve the contractor of the responsibility to
deliver the contract quantities in accordance with the shipping schedule.

Page 4 of 9 Jacket 440-663
In the event the Government fails to approve, conditionally approve, or disapprove the samples within
the time specified, the Contracting Officer shall automatically extend the shipping schedule in
accordance with Contract Clause 12, "Notice of Compliance With Schedules," of GPO Contract Terms
(GPO Publication 310.2, effective December 1, 1987 (Rev. 01-18)).
Manufacture of the final product prior to approval of the sample submitted is at the contractor's risk.
Samples will not be returned to the contractor. All costs, including the costs of all samples shall be
included in the contract price for the production quantity.
Contractor must also notify the ordering agency/GPO with tracking information on the same day that the
proof ships/delivers via e-mail sent to patrick.henry1.civ@army.mil, brandon.ellis@dla.mil,and cc:
sphillips@gpo.gov. The subject line of this message shall be "PROOF Notice for Jacket# 440-663, Req#
6-320836W-961848".
All samples shall be manufactured at the facilities in which the contract production quantities are to be
manufactured.
CONTRACTOR MUST NOT PRINT FULL ORDER QUANTITY PRIOR TO RECEIVING
APPROVAL OF PRIOR TO PRODUCTION SAMPLES. PRIOR TO RECEIPT OF AN "OK TO
PRINT".
STOCK/PAPER: The specifications of all paper furnished must be in accordance with those listed herein
or listed for the corresponding JCP Code numbers in the "Government Paper Specification Standards No.
13" dated September 2019. https://www.gpo.gov/docs/default-source/forms-standards-pdf-
files/vol_13.PDF.
Scheduler:
Cover Leaf:
White No. 2 Gloss-Coated Text, Basis Weight 100 lbs. per 500 sheets, 25 x 38", equal to JCP A182.
13 Month Sheet:
White Matte-Coated Text, Basis Weight 100 lbs. per 500 sheets, 25 x 38", equal to JCP A240.
NOTE: Must be able to receive pencil lead without smearing and still be legible.
Backing sheet for pads - 50 pt. Chip board.
Guidance Letter:
White Bond, Basis Weight 20 lbs. per 500 sheets, 17 x 22", equal to JCP G10
PRINTING: All the requirements of these specifications apply equally to all items unless otherwise indicated.
DIGITAL PRINTING IS NOT ACCEPTABLE
Scheduler:
1 Cover Leaf: Prints face only with photos, solids, screens, agency logos, QR codes in 4-color process with some
type reversing out to appear white. Bleeds all 4 sides. Spot coat the face excluding the dropout white copy with a
clear, non-yellowing high gloss varnish/aqueous coating.
13-Month Sheets: (August 2026 - August 2027): Prints face only with photo, solids, screens, agency logos in 4-
color process with some type reversing out to appear white. Bleeds all 4 sides
NOTE: Colors noted should be consistent for each of the 13-month pages.

Page 5 of 9 Jacket 440-663
COPY CORRECTION: Contractor required to add GPO bugline on August 2027 page. In 6 pt. San
Serif font, add bugline along the lower right side of the page, "August 2026, US GOVERNMENT
PUBLISHING OFFICE" and include the current GPO logo and Jacket no.
Finishing:
Die-Cutting: 12 pages require die cutting (August 2026 - July 2027). Do not die-cut the August 2027 and the cover
page. Area to be die-cut measures 3-5/8" X 2-1/4 ". The top of window is approximately 5" from the bottom edge
of sheet and about 5/8" from the left edge and is placed beneath the copy box. Follow the electronic mechanical for
the exact position of the die-cut. The die-cut areas are positioned in exactly the same location on each die-cut sheet
and must line up from sheet to sheet. Remove all waste. Must be die cut on bluelines. Die-cuts must line up from
page-to-page and accommodate a standard size business card. Do not print lines showing die-cut location.
Contractor will be allowed a maximum 1/16" deviation in position of the die-cut rectangle from the mechanical for
"bump" during production. After die-cutting, only the copy on the last month page is visible through the die-cut;
no copy from any other sheet should be visible through the die-cut.
Drilling: After padding, drill 2 round holes, 1/4" diameter, along the 18" top edge, placed (from center of hole)
2" from upper left corner/trim and 2" from upper right corner/trim, and approximately 1/4" from top of page to
center of hole. Distance between them 14". Drill after padding. Contractor must avoid drilling through copy
(other than background). Adjust as needed at proof stage. Notify agency of any adjustments.
Binding: Collate in sequence the cover leaf and the 13-month sheets with the 4-color side up. Pad in sets with
0.050" chipboard backing, using clear or white padding compound and reinforcing cloth (crash). Pad along the
18" top dimension.
GUIDANCE LETTER:
Size: 8.5 x 11".
Printing: Face only prints black type/rule matter. Adequate gripper with no bleeds. Digital Printing is acceptable.
Insertion: Contractor to insert one letter inside on top of each shrink-wrapped package.
PACKING / LABELING:
Place a slip sheet or equal between on top and in between each planning calendar to protect cover during transit.
Shrink film wrap in units of 25. Box 25 shrink wrapped Planning Calendars and one Guidance Letter per box.
Special care must be taken to assure the calendar pages are not damaged during packing and transit.
Reinforced corners to prevent damage.
Mark each carton with Title and quantity within each carton.
Noncompliance with the packing and marking instructions will be cause for the Government to take corrective
action in accordance with GPO Pub. 310.2. Label in accordance with GPO Contract Terms.
Pack suitable in shipping containers not to exceed 45 lbs. when fully packed.
Use only new corrugated or solid fiberboard containers with minimum bursting strength of 275 p.s.i.

Page 6 of 9 Jacket 440-663
QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall
apply to these specifications:
Product Quality Levels:
(a) Printing Attributes -- Level I.
(b) Finishing Attributes -- Level I.
Inspection Levels (from ANSI/ASQC Z1.4):
(a) Non-destructive Tests -- General Inspection Level I.
(b) Destructive Tests -- Special Inspection Level S-2.
Specified Standards: The specified standards for the attributes requiring them shall be:
ATTRIBUTE SPECIFIED STANDARD
P-7. Type Quality and Uniformity Approved Priors / Furnished Electronic Files
P-10. Process Color Match Approved Priors / Furnished Electronic Files
QUALITY ASSURANCE RANDOM COPIES: The contractor will be required to-execute-a statement
furnished by GPO certifying that copies were selected as directed. Business Reply Mail labels will be
furnished for mailing the quality assurance random copies. The copies are to be mailed at the same time
as the first scheduled shipment. A U.S. Postal Service approved Certificate of Mailing, identified by
Jacket and Purchase Order numbers, must be furnished with billing as evidence of mailing.
DISTRIBUTION: Deliver F.O.B. Destination
Contractor must notify the ordering agency on the same day that the product ships/delivers via e-mail sent
to brandon.ellis@dla.mil and cc: sphillips@gpo.gov. The subject line of this message shall be
"Distribution Notice for Jacket 440-663, Requisition 6-320836W-961848. The notice must provide all
applicable tracking numbers, shipping method, and Title. Contractor must be able to provide copies of all
delivery, mailing, and shipping receipts upon agency request.
Deliver 97,295 Schedulers and 3,892 Guidance Letters (includes 200 Departmental Random "Blue
Label" Copies to Line MEA-ADC in distribution list) via traceable means to 1,673 addresses with
various quantities from distribution list.
Note: For the "Blue Label" Copies -- A copy of the Government furnished certificate (GPO Form 917)
must accompany the voucher sent to GPO, Financial Management Service, for payment. Failure to furnish
the certificate may result in delay in processing the voucher. NOTE: Form is also available at
https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/form917.pdf?sfvrsn=2

Page 7 of 9 Jacket 440-663
SECURITY CLEARANCE FOR FORT KNOX, KY ADDRESS ONLY:
Normal receiving hours: Monday through Friday from 7:30AM to 11:00AM and 1:00PM to 3:00PM. ADC will
not be available for deliveries from 11:01 AM to 12:59 PM daily. Closed most holidays.
Delivery appointments are required: Shipments must not arrive unannounced and will be refused if not properly
scheduled. Contact Mr. Frank Logsdon or Mr. Mike Logsdon at (502) 626-0981, or Mr. Rex McNew at (502) 626-
0690 to schedule an appointment for delivery. Please have delivery contents and pallet count information available
before calling.
Receiving address is:
Accessions Distribution Center
Building 207
9th Cavalry Regiment Avenue
Fort Knox, KY 40121-2725
(502) 626-0981 or (502) 626-0690
All materials must be delivered in cartons on skids. Bulk skids cannot be handled by this facility. They must be
shipped in individual cartons weighing no more than 45 lbs. Each carton must be clearly labeled with:
Customer name
Customer address
SOD Number or Contract Number
GPO Jacket Number (if available)
RPI or PPI Number
Item Description or Title
Quantity per Carton
Total Quantity
Carton Number per Total Carton Count (i.e., 2 box of 12)
If possible, a sample should be taped to the outside of each carton.
Boxes will be placed on a pallet that is 48" Wide by 40" Long with a 4" fork opening. ADC cannot receive double-
stacked pallets inside truck. Boxes will be stabilized with cardboard corner braces on all 4 corners from top of skid
to top layer of boxes. Corner braces will be strong enough to support pallets being stacked at least 2 pallets high,
without buckling, toppling or crushing. Boxes will be stacked no higher than 72" on the skid. Boxes will weigh no
more than 45 lbs. The loads will not buckle or shift under pressure.
The contractor will shrink wrap all boxes tight enough onto the skid to prevent boxes from shifting or falling off
skid during transport. Contractor to face the boxes on the skid to show the label of the box and what is inside the
box. Partial boxes will be labeled as such and placed on the top of the skid. A packing list must accompany each
shipment. The packing list will specify the following: Contract Number, Component or Title, quantity per carton,
total carton count, and total quantity. RPI, PPI, Item or Contract Number should be the same on both the Packing
List and the Bill of Lading as those used in the description or control documents. This will be the code that all
departments will use to properly record, requisition, issue and report the used of the materials. A standard Bill of
Lading will not be substituted for a packing list. Pallets will be refused upon arrival if they do not comply with
these instructions.
Cartons must be uniformed in size, of suitable strength for shipping and storage, and contents must fill the box (no
air space).
There should be only ONE component per skid.
Skids should be tightly banded or poly-wrapped including the pallet.
Damaged items or skids may result in the shipment being refused.

Page 8 of 9 Jacket 440-663
Items not packed correctly as specified may be refused.
Partial boxes must be labeled as such and placed on the top of the skid.
Skids should not be side stacked in the trucks making the deliveries. It is difficult to place the pallet jack onto the
truck and under the skids to remove.
PALLETIZING: Do NOT furnish pallets except for the one location specifically designated as OK for pallets.
Pallets must be in conformance with Government standards. See GPO Pub. 310.2. The only address allowing for
palletization is the AOC warehouse, all other locations need inside delivery.
SCHEDULE: Purchase order and GFM will be available via email/GPO's FileSharing site after award
no later than June 1, 2026.
Deliver to arrive at destinations by July 8, 2026. See "Distribution" herein.
If production schedule allows, delivery prior to July 8, 2026 is acceptable.
TIME CRITICAL: Notify sphillips@gpo.gov of the delivery status in the morning 2 days prior to the first
shipment to meet the at destination delivery date. This is a time-critical order. For the purpose of this contract, the
provision in GPO Contract Terms Pub. 310.2 (Rev. 6-01) for schedule extensions does not apply. No automatic
extensions of schedules will be made. All interested contractors must commit to the original schedule. Shipments
must be made by a carrier that will guarantee delivery at destinations within the specified schedule. Carrier's
"targets" in lieu of "guaranteed" deliveries will not be acceptable.
OFFERS: Offers must include the cost of all materials and operations for the total quantity ordered in
accordance with these specifications. In addition, a price must be submitted for each additional 1000
copies. The price for additional quantities must be based on a continuing run, exclusive of all basic or
preliminary charges and will not be a factor for determination of award.
PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any
subcontractor, the Government reserves the right to conduct an on-site pre-award survey at the
contractor's/subcontractor's facility or to require other evidence of technical, production, managerial,
financial, and similar abilities to perform, prior to the award of a contract. As part of the financial
determination, the contractor in line for award may be required to provide one or more of the following
financial documents:
1) Most recent profit and loss statement
2) Most recent balance sheet
3) Statement of cash flows
4) Current official bank statement
5) Current lines of credit (with amounts available)
6) Letter of commitment from paper supplier(s)
7) Letter of commitment from any subcontractor
The documents will be reviewed to validate that adequate financial resources are available to perform the
contract requirements. Documents submitted will be kept confidential, and used only for the determination
of responsibility by the Government. Failure to provide the requested information in the time specified by
the Government may result in the Contracting Officer not having adequate information to reach an
affirmative determination of responsibility.
PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required)
utilizing the GPO barcode coversheet program application is the most efficient method of invoicing.
Instruction for using this method can be found at the following web address:
http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.
Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management,
Attn: Comptroller, Stop: FMCE, Washington, DC 20401.

Page 9 of 9 Jacket 440-663
For more information about the billing process refer to the General Information of the Office of Finance
web page located at https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.
JACKET NUMBER: BID PRICE: ___________________ ADDITIONAL/M
Jacket 440-663 $__________________ $__________________
DISCOUNTS: Discounts are offered for payment as follows: _________Percent, _______calendar days.
See Article 12 "Discount" of solicitation Provision in GPO Contract Terms (Publication 310.2).
AMENDMENT(S): Bidder hereby acknowledges amendment(s) number(ed) _______________
BID ACCEPTANCE PERIOD: In compliance with the above, the undersigned agree, if this bid is
accepted within alendar days (60 calendar days unless a different period is inserted by the bidder) from
the date for receipt of bids, to furnish the specified items at the price set opposite each item, delivered at
the designated points(s), in exact accordance with specifications.
NOTE: Failure to provide a 60 day bid acceptance period may result in expiration of the bid prior to award.
BIDDER'S NAME AND SIGNATURE: Unless specific written exception is taken, the bidder, by
signing and submitting a bid, agrees with and accepts responsibility for all certifications and
representations as required by the solicitation and GPO Contract Terms - Publication 310.2. When
responding by fax or mail, fill out and return one copy.
Bidder
(Contractor Name) (GPO Contractor's Code)
(Street Address)
(City - State - Zip Code)
By
(Printed Name, and Title of Person Authorized to Sign this Bid)
(Signature) (Date)
(Telephone Number) (Email)
Contracting Officer Review: ____________Date: __________ Certifier: ___________Date:
____________
(Initials) (Initials)