Polk County Line Striping Project

POLK COUNTY GOVERNMENT
P. O. BOX 268
CEDARTOWN, GA 30125
(770) 749-2100
REQUEST FOR BIDS
Date Issued: September 22, 2026
POLK COUNTY GOVERNMENT IS ACCEPTING SEALED BIDS FROM EXPERIENCED AND
QUALIFIED CONTRACTORS FOR THE FY 2027 POLK COUNTY LINE STRIPING PROJECT. THE
SUCCESSFUL CONTRACTOR SHALL PROVIDE ALL LABOR, EQUIPMENT, AND MATERIALS
REQUIRED TO COMPLETE THIS PROJECT. THE SELECTED CONTRACTOR SHALL PERFORM ALL
TASKS AND PROVIDE THE NECESSARY SERVICES FOR COMPLETION OF THIS PROJECT. A
CONTRACT WILL BE AWARDED TO THE CONTRACTOR WITH THE LOWEST RELIABLE BID THAT
SATISFIES THE REQUIREMENTS FOR THIS REQUEST AND BEST SERVES THE INTEREST OF POLK
COUNTY. SEALED BIDS WILL BE ACCEPTED UNTIL 10:00 AM EST ON WEDNESDAY, OCTOBER
21, 2026 IN THE COMMISSIONERS OFFICE LOCATED AT 216 MAIN STREET IN CEDARTOWN, GA
30125.
Copies of bid documents may be obtained from the Polk County Administration Office located
at 216 Main Street, Cedartown, Georgia 30125. Requests for documents should be filed
promptly with Polk County. Proposal documents are also available on the Polk County Website:
www.polkga.org.
No bid may be withdrawn for a period of 60 days after the proposal deadline for submission.
Polk County Government reserves the right to reject any or all bids and to waive technicalities and
informalities.
BID PACKAGE MUST BE RETURNED IN SEALED ENVELOPE
AND CLEARLY MARKED
REQUEST FOR BIDS
FY 2027 POLK COUNTY LINE STRIPING PROJECT
OCTOBER 21, 2026 @ 10:00 AM

Request for Bids
FY 2027 Polk County Line Striping Project
POLK COUNTY GEORGIA
PROPOSAL TERMS AND CONDITIONS
REQUEST FOR BIDS (RFB)
GENERAL CONDITIONS AND CLAUSES
1 CHANGES: No change will be made to this RFB except by written modification by the County.
Requests for interpretation or changes must be in writing, directed to the Polk Public Works
Director and received at least (5) Five Calendar Days prior to the time set for opening of the
bids. Phone (770) 749-2132. Email dsenn@polkga.org
2 LIABILITY: The County is not liable for any cost incurred in the preparation of the bid. Nor is
the County responsible for costs or damages incurred by Respondents, member(s), partners,
subcontractors or other interested parties in connection with the RFB process, including but
not limited to costs associated with participating in any conferences, site visits,
product/system demonstrations, oral presentations or negotiations. The County shall not be
bound by any information provided unless reduced to writing and distributed as a written
addendum.
3 BID ACCEPTANCE TIME: Bids requiring acceptance by the County in less than 60 calendar days
could be rejected.
4 BID IDENTIFICATION: All Bids submitted as a result of this RFB must be returned in a sealed
envelope with the following information in the lower left-hand corner of the envelope:
REQUEST FOR BIDS
FY 2027 POLK COUNTY LINE STRIPING PROJECT
OCTOBER 21, 2026 @ 10:00 AM
5 WITHDRAWAL OF BIDS: Bids may be withdrawn by written request only, if the request is
received prior to the deadline for submittals. Negligence on the part of a Contractor during
the preparation of the bid establishes no right of withdrawal or modification of a bid after a
bid has been accepted. No bid may be withdrawn for a period of 60 days after the deadline
for proposal submittals.
6 CLARIFICATION OF BIDS: The County reserves the right to seek clarification of any point in a
respondent's bid, or to obtain additional information.
7 DISQUALIFICATION: Bids may be disqualified for: a) receipt of the bid by the County past the
stated deadline; b) any irregularities; c) unbalanced unit price or extensions; d) unbalanced
value of any items; e) failure to comply with any requirement of this RFB. If in the opinion of
the Polk County Board of Commissioners, the Contractor is not in a position to fulfill the

Request for Bids
FY 2027 Polk County Line Striping Project
contract, the proposal may be disqualified. The County reserves the right to waive any minor
informality or irregularities.
8 AWARD OF CONTRACT: An award will be made based upon the lowest reliable bid that best
conforms to this RFB and best serves the interest of the County. The County reserves the right
to reject any and/or all bids and to waive any technicalities or minor irregularities in proposal
process and/or proposals. A binding contract must be signed by both parties prior to providing
services.
9 EXCEPTIONS TO SPECIFICATIONS: Any award resulting from this RFB shall bind a Contractor to
all Terms, Conditions, and Specifications set forth in this RFB. Contractors whose bids do not
conform should so note on either a separate page or in the Bid. While the County reserves the
right to make an award based upon a nonconforming bid, when in the best interest of the
County, such awards will not be readily made, and Contractors are urged to conform to the
greatest extent possible. No exceptions will be considered to have been taken unless it is
properly set out as provided above. No exception will be deemed to have been taken by the
County unless incorporated in an award resulting from this RFB and so stated.
10 BID RESULTS: Interested parties may request, in writing, a summary of the proposals by sending
a self-addressed, stamped envelope with their request to the Polk County Board of
Commissioners, P.O. Box 268, Cedartown, Georgia 30125, or by emailing the Administration
Office, attention County Clerk.
11 EXECUTION OF CONTRACT: Subsequent to an award, the successful Contractor will be
presented with a contract in the form attached hereto as Attachment B. Contract, when
provided, is to be executed within Ten (10) calendar days of NOTICE OF AWARD. If the contract
document is mailed, the date of presentation shall be deemed to be the postmark date. The
successful Contractor's bid and this RFB shall be incorporated into the contract, except to the
extent that this RFB conflicts with the contract, in which case the provisions of the contract shall
take precedent.
12 INCLUSION: All items and/or services standard, expected, necessary, and/or routine to such
services as this and not actually stated in this RFB will be the responsibility of the contractor to
provide at no other cost to the County unless so stated on the Contractor's bid as additional
cost items and accepted by the County at the time of the award and/or contract.
13 REGULATORY AGENCIES: Contractor will be responsible for obtaining all required permits or
license required by regulatory agencies of the City, County, State, or Federal Governments.
Further, the contractor will be responsible for meeting all requirements of any regulation(s) or
guideline(s) of any of the said Governments or any independent agency recognized by said
Governments as publisher of any such regulation(s) or guideline(s).
14 INDEPENDENT CONTRACTORS: By submitting a bid in response to this RFB, the Contractor
represents to POLK COUNTY that it is fully licensed, experienced and properly qualified to

Request for Bids
FY 2027 Polk County Line Striping Project
perform the services requested herein and that it is properly equipped, organized, and financed
to perform such services. The Contractor shall finance its own operations hereunder, shall
operate as an independent contractor and not as an agent of Polk County and nothing
contained in this RFB or a contract resulting from same shall be construed to constitute the
Contractor or any of its employees, servants, agents, or subcontractors as a partner, employee,
servant, or agent of the County nor shall either party have any authority to bind the other in any
respect; it being intended that each shall remain an independent contractor.
15 ASSIGNMENT OF CONTRACTUAL RIGHTS: It is agreed that the Contractor will not assign,
transfer, convey, or otherwise dispose of a contract that results from this invitation or its
right, title, or interest in or to the same, or any part thereof, without written consent of the
County.
16 INDEMNITY: Contractor agrees, if entering into a contract as a result of this RFB, to defend,
indemnify, and hold harmless Polk County from any and all courses of action or claims of
damages arising out of or related to Contractor's performance or actions or those of its
employees or agents, under said contract.
17 ANTI-DISCRIMINATION CLAUSE: Polk County does not discriminate against any person because
of race, color, religion, national origin, or handicap in employment or service provided.
18 SITE VISIT: By submitting a bid in response to this RFB, the Contractor represents to Polk
County that they have visited the site and fully understands the requirements of this project.
19 PAYMENT AND PERFORMANCE BONDS: The successful Contractor shall be required to provide
the County with Payment and Performance Bonds in amounts equal to 100% of the awarded
cost of the project with a corporate surety approved by the Owner, will be required for the
faithful performance of the Contract. Attorneys-in-fact who sign Bid Bonds or Payment Bonds
and Performance Bonds must file with each BOND a certified and effective dated copy of their
power of attorney.
REQUIREMENTS AND INFORMATION FOR BIDDERS
Introduction
The Polk County Board of Commissioners is accepting sealed bids from experienced and
qualified Contractors for the FY 2027 Polk County Line Striping Project. The successful
Contractor shall provide all labor, equipment, and materials required to complete the
aforementioned project. The selected contractor shall perform all tasks and provide the
necessary services for completion of this project. All work performed for this project will be in
accordance with Georgia Department of Transportation Standard Specification for
Construction of Roads and Bridges, Current Edition, and attached modifications and special
provisions.

Request for Bids
FY 2027 Polk County Line Striping Project
Scope
The scope of this project includes the items listed below as well as all other items routine and
necessary to complete a project such as this. Items not listed herein shall be the responsibility
of the contractor and included in the overall price bid.
1. Provide all labor and materials needed to complete the Line Striping for the roads listed
below.
Road Length (Ft.) Stripes Yellow (Ft.) White (Ft.)
Knight Road 47,098 Yellow Only 47,098 0
Lewis Road 14,890 Yellow Only 14,890 0
Sewell Road 3,378 Yellow Only 3,378 0
Yarborough Road 27,560 Yellow & White 27,560 27,560
11,720 Yellow Only 11,720 0
Robinson Road
19,538 Yellow Only 19,538 0
Stringer Road
44,352 Yellow & White 44,352 44,352
Grady Road
8,658 Yellow Only 8,658 0
Hightower Falls Road
2,640 Yellow & White 2,640 2,640
Rolling Hills Road
18,056 Yellow Only 18,056 0
Huntington Road
Airport Loop Road 11,088 Yellow & White 11,088 11,088
Collard Valley Road 12,460 Yellow Only 12,460 0
Wooten Road 12,624 Yellow Only 12,624 0
Lees Chapel Road 31,456 Yellow Only 31,456 0
2. Contractor is responsible for visiting sites to determine full scope of work.
SUBCONTRACTORS
Subcontract Work shall follow the Georgia Department of Transportation guidelines. All
Subcontractors shall be preapproved by the Polk County Public Works Director prior to work
starting.
CONTRACT TIME
The completion time for this project is 60 calendar days. The Contractor shall commence work
In accordance with the contract documents and time will begin upon the issuance of a Notice
to Proceed from the County.

Request for Bids
FY 2027 Polk County Line Striping Project
Liquidated Damages: $100 Per Day
BID SCHEDULE
PROPOSAL SCHEDULE
ACTIVITY DATE ACTION
Request for Bids Issued September 22, 2026 Begin Advertisement
Bid Submission Deadline October 21, 2026 Submit Bids to Polk County
Estimated Award Date Early Nov. 2026 Award
Total Cost: _______________
Contract Completion: 60 Days
Upon Issuance of the Notice to Proceed the contractor shall have sixty (60) calendar days to
complete the contract.
All bids submitted shall be subject to acceptance or rejection and Polk County specifically
reserves the rights to accept or reject any and all bids, to waive technicalities and formalities in
the bidding.
The undersigned understands that any conditions stated above, clarifications made to the
above information other than requested should be under separate cover and to be considered
only at the discretion of the Public Works Department.
_________________________________ _________________________
Name of Individual, Partner Company
or Corporation
_________________________________ _________________________
Title Address
__________________________________ _________________________
Authorized Signature City, State, Zip Code
_________________________
Company phone number

Request for Bids
FY 2027 Polk County Line Striping Project
Amendment Certification
I hereby acknowledge receipt of the following checked amendments of the Proposal, Plans,
Specifications, and/or other documents pertaining to the Contract.
Amendment Nos.: 1 2 3 4 5
I understand that failure to confirm the receipt of amendments is cause for rejection of bids.
Witness my hand and seal this the _______ day of ______, 20____.
The bidder(s) whose signature(s) appears on this
document, having personally appeared before me, and ______________________________________
being duly sworn, deposes and says that the above Company Name (Print Name)
statements are true and correct.
Sworn to and subscribed before me this By______________________________________
_________ day of ________, 20_____
___________________________________________
(Notary Public)
My commission expires _____ day of ______,______.

ATTACHMENT A

Request for Bids
FY 2027 Polk County Line Striping Project
POLK COUNTY, GEORGIA
NON-COLLUSION AFFIDAVIT
The following affidavit shall accompany the proposal:
STATE OF: __________________________________
COUNTY OF: ___________________________________
Owner, Partner or Officer of Contractor: __________________________________________
Company Name, Address, County and State:
__________________________________________
The undersigned, being of lawful age, being first duly sworn, on oath says that he/she is the
agent authorized by the Contractor to submit the attached proposal and that neither he/she
nor the Contractor has directly or indirectly violated any of the provisions of Section 36-91-
21(d) of the Official Code of Georgia Annotated. In making such representation, affiant further
states for himself/herself and on behalf of Contractor, that he/she is not a party to any
collusion among Contractors in restraint of competition or by agreement to submit a proposal
at a fixed price or to refrain from submitting a proposal; or with any office of Polk County or any
of its employees as to quantity, quality or price in the prospective contract; or any discussion
between Contractors and any official of Polk County or any of its employees concerning
exchange of money or other things of value for special consideration in submitting a Proposal
for:
FY 2027 POLK COUNTY LINE STRIPING PROJECT
CONTRACTOR NAME ________________________________________
SIGNATURE _____________________________________________
TITLE __________________________________________________
Subscribed as sworn to before me this day of 20 __ .
NOTARY PUBLIC ________________________________________

Request for Bids
FY 2027 Polk County Line Striping Project
CONTRACTOR'S DECLARATION
The Contractor understands, agrees and warrants:
That the Contractor has carefully read and fully understands the full scope and requirements of
the project.
That the Contractor has the capability to successfully undertake and complete the
responsibilities and obligations in said specifications.
That this proposal may be withdrawn by requesting such withdrawal in writing at any time prior
to October 21, 2025 @ 10:00 AM but may not be withdrawn after such date and time.
That Polk County reserves the right to reject any or all proposals and to accept that proposal
which will, in its opinion, best serve the public interest. Polk County reserves the right to waive
any technicalities and formalities in the proposal process.
That by submission of this proposal the Contractor acknowledges that Polk County has the right
to make any inquiry or investigation it deems appropriate to substantiate or supplement
information supplied by the Contractor.
That the accompanying proposal is not the result of or affected by, any act of collusion with
another person or company engaged in the same line of business or commerce, or any other
fraudulent act punishable under Georgia or United States law.
Contractor's Name: _________________________________________
Phone: _________________________________________________
Name Print: _____________________________________________
Signature: ______________________________________________
Date: __________________________________________________
Email __________________________________________________