ITB2026-109 Guard House Roof Replacement

INVITATION TO BID
ITB NO. 2026-109
CITY OF TYBEE ISLAND
GUARD HOUSE ROOF REPLACEMENT
BID DUE: TUESDAY OCTOBER 27, 2026 at 2:00pm
PRE-BID MEETING: THURSDAY OCTOBER 15, 2026 at 10:00am
CITY OF TYBEE ISLAND, GEORGIA
BRIAN WEST, MAYOR
MICHAEL "SPEC" HOSTI, MAYOR PRO TEM TONY PLOUGH
NICK SEARS CAMERON JACKSON
KATHRYN WILLIAMS NICK HALE
DOCUMENT CHECK LIST
The following documents are contained in and made a part of this Invitation to Bid, or are required
to be submitted with the bid. It is the responsibility of the Bidder to read, complete and sign, where
indicated, and return these documents with his/her bid. FAILURE TO DO SO MAY BE CAUSE
FOR DISQUALIFICATION OF THE BIDDER.
INTRODUCTION
SPECIFICATIONS AND REQUIREMENTS
INSTRUCTIONS TO BIDDERS
GENERAL INFORMATION
SURETY REQUIREMENTS
ATTACHMENTS: A. SIGNATURE SHEET; B. CONTRACTOR AFFIDAVIT; C.
SUBCONTRACTOR AFFIDAVIT; D. SAVE AFFIDAVIT; E. W-9/VENDOR
INFORMATION; F. DEBARMENT CERTIFICATION; G. BID SHEET; H. CHECKLIST
INTRODUCTION
This is an invitation to bid to supply the City of Tybee Island, Georgia (sometimes hereinafter
referred to as "Owner") with products or services as indicated herein.
Sealed bids must be received by 2:00pm local time, on Tuesday October 27, 2026. The City
of Tybee Island reserves the right to reject any or all bids.
A pre-bid meeting will be held on Thursday October 15, 2026 at 10:00am in the Public Safety
Building conference room (78 Van Horne Avenue, Tybee Island). Interested bidders are
encouraged to attend, as they will have the opportunity to discuss specifications and ask
questions.

METHOD OF AWARD: If the City of Tybee Island awards a contract from this ITB, it will be
awarded to the responsible bidder with the lowest responsive bid. Bidders must respond
completely by filling in all applicable blanks. Bids are subject to the terms and conditions of this
Invitation to Bid.
Signature of bidder indicates understanding and compliance with attached terms and conditions
and all other specifications made a part of this ITB, and any subsequent award or contract. All
terms, conditions and representations made within this ITB will become an integral part of the
contract. Nothing contained within this ITB is indicative of intent by the City of Tybee Island to
reimburse the bidder, in whole or in part, for any costs associated with preparation, submission, or
presentation of bids.
Instructions for preparation and submission of a bid are contained in this ITB package. Please note
that specific forms for submission of a bid are required.
The City of Tybee Island has an equal opportunity purchasing policy to assure all procurement
procedures are conducted in a manner that provides maximum open and free competition. The City
seeks to ensure that all segments of the business community have access to supplying the goods
and services needed by the City. The City provides equal opportunity for all businesses and does
not discriminate against any persons or businesses regardless of race, color, religion, age, sex,
national origin or handicap.
The City is seeking a bid package for service or materials equal to or exceeding specifications set
forth on the attached pages. Bidders not meeting these standards will be rejected. The attached
specifications become and remain a part of this ITB.
All responses, inquiries, or correspondence relating to, or in reference to, this ITB, and all reports,
charts, displays, schedules, exhibits and other documentation by the bidders will become the
property of the City when received. The City retains the right to use any or all ideas presented in
any response to this ITB, whether amended or not. Selection or rejection of the bid does not affect
this right.
BACKGROUND AND SCOPE OF SERVICES:
The City of Tybee Island seeks qualified bidders for the replacement of the existing roof over the
Historic Guard House, located at 31 Van Horn Avenue, Tybee Island, GA, 31328, which is owned
by the City of Tybee Island. The existing roof is approximately 2,650 square feet in size on the
main building. The existing standing seam roof on the porch section of the building is 875 square
feet. The 325 linear feet of gutters and gutter screens, and 150 lineal feet of downspouts will also
be replaced as part of this project. The new roofs, gutters, downspouts, and fascia repairs shall
adhere to the requirements as shown in the Scope of Services of this ITB.
The bid will be awarded on the total base bid of the installation of a slate roof on the main building,
the installation of a standing seam roof on the porch section of the building, and the installation of
the gutters and downspouts on the entire building and fascia repairs. NOTE: IF THIS BASE
BID COMES OVER BUDGET, THE AWARD WILL BE BASED ON THE ALTERNATE
BID OF A SYNTHETIC SLATE TILE ON THE MAIN BUILDING, THE INSTALLATION
OF A STANDING SEAM ROOF ON THE PORCH SECTION OF THE BUILDING, AND
THE INSTALLATION OF GUTTERS AND DOWNSPOUTS ON THE ENTIRE
BUILDING AND FASCIA REPAIRS.

SCOPE OF SERVICES:
BASE BID:
The CONTRACTOR shall provide all necessary labor, equipment, and materials to complete the
scope of services as listed below.
The CITY OF TYBEE ISLAND will obtain all the necessary permits required for the completion
of this project.
BASE BID ITEM #1: DAVINCI SLATE TILE ROOF
The CONTRACTOR shall remove the existing roof system and flashing and properly dispose of
all material.
The CONTRACTOR shall inspect the wood decking.
The CONTRACTOR shall perform all the necessary wood repairs. The installation of five (5)
sheets of T-11 decking plywood shall be included in the base price of the contract.
The CONTRACTOR shall install high temperature ice and water shield to the entire decking per
the manufacturer specifications.
The CONTRACTOR shall install a new metal eve drip around the perimeter and all new metal
flashing to all chimneys, walls, etc.
The CONTRACTOR shall use the DaVinci Multi-Width Slate tile system or approved
engineering equal. The color of the slate shall be Aberdeen.
The CONTRACTOR shall install a DaVinci starter course per manufacturer's specifications.
The CONTRACTOR shall install the Davinci Slate System per manufacturer's specifications.
The CONTRACTOR shall install new lead pipe boots at all necessary locations.
The CONTRACTOR shall install premium double layer synthetic underlayment (Diamond Deck
or Tiger Paw) over each course and per manufacturer's specifications.
The CONTRACTOR shall install the Davinci Slate Hip and Ridge sections per manufacturer's
specifications.
The Contractor shall provide a waterproof roof system, capable of withstanding uplift forces as
per manufacturer's specifications and all State of Georgia hurricane codes.
The CONTRACTOR shall provide a waterproof, fully adhered base flashing system at all
penetrations, plane transitions, and terminations as per the manufacturer's requirements.
The CONTRACTOR shall install a daily seal at the end of each work day to temporarily close the
membrane to prevent water infiltration.
The CONTRACTOR shall clean up the job site on a daily basis to make sure it is clean and free
of debris. The CONTRACTOR will also cover his dumpster at the end of each day and ensure no
debris flies out of the dumpster.

The CONTRACTOR shall provide the DaVinci Manufacturer Warranty for a period of fifty (50)
years from the date of substantial completion. The CONTRACTOR shall also provide a ten (10)
year warranty of their workmanship which warranty shall include the following: membrane
roofing, base flashings, fasteners, edge metal roofing accessories, and other components of the
roofing system.
BASE BID ITEM #2: PORCH ROOF REPLACEMENT
The CONTRATOR shall remove the existing roof systems on the front and side porches and
properly dispose of all material.
The CONTRACTOR shall inspect the decking for rot and repair as necessary. Five (5) sheets of
T-11 decking are to be included in the base price of the contract.
The CONTRACTOR shall cancel the built-in gutters by boarding them over with new plywood.
The CONTRACTOR shall install a new self-adhering high temperature underlayment directly to
the plywood decking. This will act as the moisture barrier.
The CONTRACTOR shall furnish and install a mechanically attached 0.026 gauge 16-inch wide
standing seam painted metal panel roof system directly to the existing roof deck.
The CONTRATOR shall furnish and install new 0.026 gauge painted edge metal on all the existing
roof eves and rakes.
The CONTRACTOR shall furnish and install new 0.026 gauge pained metal hip caps on all
existing hips.
The CONTRACTOR shall furnish and install new 0.026 gauge painted metal ridge caps on all
existing ridges.
The CONTRACTOR shall re-flash the existing sidewalls with new 0.026 gauge painted metal
flashing.
The CONTRACTOR shall install a daily seal at the end of each work day to temporarily close the
membrane to prevent water infiltration.
The CONTRACTOR shall clean up the job site on a daily basis to make sure it is clean and free
of debris. The CONTRACTOR will also cover his dumpster at the end of each day and ensure no
debris flies out of the dumpster.
The CONTRACTOR shall provide a Manufacturer Warranty for a period of twenty (20) years
from the date of substantial completion. The CONTRACTOR shall also provide a ten (10) year
warranty of their workmanship which warranty shall include the following: membrane roofing,
base flashings, fasteners, edge metal roofing accessories, and other components of the roofing
system.
BASE BID ITEM #3: FASCIA AND SOFFIT REPAIR
The CONTRACTOR shall inspect and remove the rotten sections of soffit along the eave of the
front and side porches and replace them with new 3/8-inch BC sanded plywood. Five (5) sheets
of plywood will be included in the base bid.

The CONTRACTOR shall inspect and remove the rotten sections of the fascia along the eaves of
the front and side porches and replace them with new 1x8 pine boards. The estimated quantity is
approximately 100 linear feet.
The CONTRACTOR shall inspect and remove the rotten sections of the crown molding along the
eaves of the front and side porches and replace them with new 4-1/4-inch crown molding trim.
The estimated quantity is approximately 12 linear feet.
The CONTRACTOR shall inspect and remove the rotten sections of fascia along the back eave of
the main building and replace them with new 1 x 12 pine boards. The estimated quantity is
approximately 24 linear feet.
The CONTRACTOR shall inspect and remove the rotten trim boards along the front porch post
that is located at the top of the front steps.
The CONTRACTOR shall inspect and remove the rotten and missing bottom and top trim boards
on the porch posts.
The CONTRACTOR shall inspect and remove the rotten wood and apply wood filler to the small
sections or missing sections wood.
The CONTRACTOR shall lightly sand and scrape any loose or peeling paint on the front porch,
side porch, and main building fascia and soffit.
The CONTRACTOR shall inspect and caulk all joints and fasteners.
The CONTRACTOR shall apply a coat of oil primer to all new wood areas installed.
The CONTRACTOR shall apply a matching topcoat of Sherwin Williams Super Paint or approved
equal to the front porch, side porch, and main building fascia and soffits,
The CONTRACTOR shall apply a matching top coat of Sherwin Williams Super Paint or approved
equal to the front porch, side porch, and main building header beam, ceiling, and posts.
BASE BID ITEM #4: GUTTERS AND DOWNSPOUTS
The CONTRACTOR shall remove and properly dispose of the old gutter system on the side porch
and main building.
The CONTRACTOR shall furnish and install a new 6-inch Low Gloss White K-Style seamless
gutter along all eaves. The estimated quantity is approximately 325 linear feet.
The CONTRACTOR shall furnish and install eleven (11) new 4-inch round downspouts. These
downspouts will be placed at the existing locations of downspouts. The estimated quantity is
approximately 150 linear feet.
The CONTRACTOR shall install a new Leaf Blaster Pro Gutter Screening or approved equal to
the newly installed gutters. The estimated quantity is approximately 325 linear feet.
ALTERNATE BID ITEM #1: SYNTHETIC SLATE TILE
The CONTRACTOR shall remove the existing roof system and flashing and properly dispose of
all material.

The CONTRACTOR shall inspect the wood decking.
The CONTRACTOR shall perform all the necessary wood repairs. The installation of five (5)
sheets of T-11 decking plywood shall be included in the base price of the contract.
The CONTRACTOR shall furnish and install one (1) layer of Top Shield Synthetic felt or
approved equal directly to the entire roof deck.
The CONTRACTOR shall furnish and install a new pre-painted edge metal around the perimeter
of entire main building.
The CONTRACTOR shall install high temperature ice and water shield to the entire decking per
the manufacturer's specifications.
The CONTRACTOR shall install a new metal eve drip around the perimeter and all new metal
flashing to all chimneys, walls, etc.
The CONTRACTOR shall use the Brava Old World Slate Synthetic Tile Roof System or
approved engineering equal. The color of the slate shall be will be determined at a later date.
The CONTRACTOR shall install a Brava Slate starter course to both the eaves and rakes per
manufacturer's specifications.
The CONTRACTOR shall install the Brava Old World Slate Synthetic Tile System per
manufacturer's specifications.
The CONTRACTOR shall install new lead pipe boots at all necessary locations.
The CONTRACTOR shall install the Brava Old World Slate Hip and Ridge tilr sections per
manufacturer's specifications.
The Contractor shall provide a waterproof roof system, capable of withstanding uplift forces as
per manufacturer's specifications and all State of Georgia hurricane codes.
The CONTRACTOR shall provide a waterproof, fully adhered base flashing system at all
penetrations, plane transitions, and terminations as per the manufacturer's requirements.
The CONTRACTOR shall install a daily seal at the end of each work day to temporarily close the
membrane to prevent water infiltration.
The CONTRACTOR shall clean up the job site on a daily basis to make sure it is clean and free
of debris. The CONTRACTOR will also cover his dumpster at the end of each day and ensure no
debris flies out of the dumpster.
The CONTRACTOR shall provide the Brava Synthetic Slate Manufacturer Warranty for a period
of fifty (50) years from the date of substantial completion. The CONTRACTOR shall also provide
a ten (10) year warranty of their workmanship which warranty shall include the following:
membrane roofing, base flashings, fasteners, edge metal roofing accessories, and other
components of the roofing system.
ALTERNATE BID ITEM #2: PORCH ROOF REPLACEMENT
The Scope of Services will be the same as the Base Bid for Item #2.

ALTERNATE ITEM #3: FASCIA AND SOFFIT REPAIR
The Scope of Services will be the same as the Base Bid for Item #3.
ALTERNATE BID ITEM #4: GUTTERS AND DOWNSPOUTS
The Scope of Services will be the same as the Base Bid for Item #4.
1. INSTRUCTIONS TO BIDDERS
Purpose: The purpose of this document is to provide general and specific information for use in
submitting a bid to supply the City of Tybee Island with equipment, supplies, and/or services as
described herein. All ITBs are governed by the Code of the City of Tybee Island, Georgia, 15-
2015 Sec 1, Art VII, Procurement, Sec 2-400, and the laws of the State of Georgia.
Bidders must carefully review all provisions of, and attachments to, this document prior to
submission. Each bid constitutes an offer and cannot be withdrawn except as provided herein. This
ITB and any attachments, plans, and/or other related documents can be found on the City's website
at https://www.cityoftybee.org/Bids.aspx. It is incumbent upon the bidder to check the website
for additional information and/or addendums.
1.1 How to Prepare Bids:
All Bids must be:
a. Prepared on the forms enclosed herewith, unless otherwise prescribed, and all
documents must be submitted.
b. Bids must be signed by the business owner or authorized representative, with all
erasures or corrections initialed and dated by the official signing the Bid. ALL
SIGNATURE SPACES MUST BE SIGNED.
1.2 How to Submit Bids:
One original, and one electronic copy (usb flash drive) must be submitted in a sealed
opaque envelope, plainly marked with the ITB number and title, and bidder's company
name, to the office of the address below prior to the time specified. Include all required
attachments, which can be found at the end of this document.
* Include all requested documents, in addition to a W-9 and certificate of
insurance, and required bid bond.
* City/County Occupational Tax Certificate Requirement: Contractor must
supply a copy of their Occupational Tax Certificate as proof of payment of the
occupational tax where their office is located. In addition, if a contract is
awarded, contractors that are not located on Tybee Island are required to
obtain a Tybee Island contractor registration. Contact Aleesha Robinson for
additional information, at 912-472-5072, or in person at Tybee Island City Hall
403 Butler Ave, Tybee Island, GA

* All Bids must be hand delivered, mailed, or sent by courier in sufficient time
to ensure receipt by the Purchasing Agent on or before the time and date
specified above.
* Courier or hand deliver bid package to:
ALEESHA ROBINSON
TYBEE ISLAND CITY HALL
403 BUTLER AVE - BLDG A
TYBEE ISLAND, GA. 31328
* Bids may be submitted via US Mail, but bidders choosing this method should
allow at least an additional 24 hours for delivery:
ALEESHA ROBINSON
CITY OF TYBEE ISLAND
PO BOX 2749
TYBEE ISLAND, GA. 31328
FAXED OR E-MAILED COPIES WILL NOT BE CONSIDERED. BIDS NOT
RECEIVED BY THE TIME AND DATE SPECIFIED WILL NOT BE OPENED.
1.3 How to Submit an Objection:
Potential bidders must present any written objection to this ITB at least seven (7) days prior
to the bid due date. The objections contemplated may pertain to form and/or substance of
the ITB documents. Objections must be made in writing to the Purchasing agent, Aleesha
Robinson, Email aleesha.robinson@cityoftybee.gov, subject line: Objection to ITB
#2026-109: Guard House Roof Replacement.
1.4 Errors in ITB responses:
Bidders are expected to fully inform themselves as to the conditions, requirements, and
specifications of this ITB before submitting bids. Failure to do so will be at the Bidder's
own risk. In case of error in extension of prices in the ITB or bid, the unit price will govern.
1.5 Questions concerning ITB:
Questions, inquiries, suggestions, or requests concerning interpretation, clarification or
additional information concerning any portion of this ITB must be made by email, sent to
the below named individual who will be the official point of contact for this ITB. Questions
must be submitted at least seven days before the bid due date.
Mark subject line on e-mail "Questions on ITB 2026-109: Guard House Roof
Replacement.
POINT OF CONTACT:
Aleesha Robinson
Aleesha.robinson@cityoftybee.gov

Failure of a Bidder to ask questions, request changes, or submit objections by the dates
indicated above shall constitute the Bidder's acceptance of all of the terms, conditions and
requirements set forth in this ITB.
1.6 Addendums to ITB:
Any changes to the conditions or specifications in this ITB must be in the form of a written
addendum to be valid. If the City of Tybee Island issues an addendum to this ITB, it will
be posted by the Purchasing Agent on the City's website.
The issuance of a written addendum by the Purchasing Agent is the only official method
by which interpretation, clarification or additional information will be given. The City of
Tybee Island will not be responsible for any oral representation given by any employee,
representative or others.
Bidder must acknowledge each addendum in the bid. It is solely your responsibility as a
bidder to ensure that you have received all addenda and incorporated the changes
into your bid response before submission. Signed addenda must be returned with bid.
Unless otherwise specified in an addendum, the due date and time remains as listed above.
2 GENERAL INFORMATION
2.1 Specifications:
Any obvious error or omission in specifications will not inure to the benefit of the bidder
but will put the bidder on notice to inquire of or identify the same from the City of Tybee
Island. Whenever herein mentioned is made of any article, material or workmanship to be
in accordance with laws, ordinances, building codes, underwriter's codes, A.S.T.M.
regulations or similar expressions, the requirements of these laws, ordinances, etc., will
be construed to be the minimum requirements of these specifications.
2.2 Standards for Acceptance of Bid for Contract Award:
City of Tybee Island reserves the right to reject any or all bids and to waive any
irregularities or technicalities in bids received whenever such rejection or waiver is in the
best interest of City of Tybee Island. City of Tybee Island reserves the right to reject the
bid of a bidder who has previously failed to perform properly or complete on time
contracts of a similar nature, or a bid from a bidder whom investigation shows is not in a
position to perform the contract.
2.3 Bidder: Whenever the term "bidder" is used it will encompass the "person," "business,"
"supplier," "vendor," or other party submitting a bid (a binding offer) to City of Tybee
Island in such capacity before a contract has been entered into between such party and
City of Tybee Island.
2.4 Responsible / Responsive bidder: Responsible bidder means a person or entity that has
the capability in all respects to perform fully and reliably the contract requirements.
Responsive bidder means a person or entity that has submitted a bid that conforms in all
material respects to the requirements set forth in this ITB.
2.5 Compliance with Laws: The bidder will obtain and maintain all licenses, permits,
liability insurance, worker's compensation insurance and comply with any and all other
standards or regulations required by federal, state, county or city statute, ordinances and
rules during the performance of any contract between the contractor and City of Tybee

Island. Any such requirement specifically set forth in any contract document between the
contractor and City of Tybee Island will be supplementary to this section and not in
substitution thereof.
2.6 Contractor: Contractor or subcontractor means any person or business having a contract
with City of Tybee Island. The Contractor/Vendor of goods, material, equipment or
services certifies that they will follow equal employment opportunity practices in
connection with the awarded contract as more fully specified in the contract documents.
2.7 State Licensing Board for General Contractors: If applicable, pursuant to Georgia law,
any bidder must be a Georgia licensed General Contractor (Contractor work or activity
that is unlimited in scope regarding any residential or commercial projects).
2.8 Security & Immigration Compliance: On 1 July 2007, the Georgia Security and
Immigration Compliance Act (SB 529, Section 2) became effective. All contractors and
subcontractors entering into a contract or performing work must sign an affidavit that
he/she has used the E-Verify System. E-Verify is a no-cost federal employment
verification system to insure employment eligibility. No bids will be considered unless
a signed E-Verify Affidavit is enclosed with the submittal package.
Affidavits are enclosed in this solicitation. You may download M-274 Handbook for
Employers at http://www.dol.state.ga.us/spotlight/employment/rules. You may go to
http://www.uscis.gov to find the E-Verify information.
Systematic Alien Verification for Entitlements (SAVE) Program: O.C.G.A. 50-36-1
required Georgia cities to comply with the federal Systematic Alien Verification for
Entitlements (SAVE) Program. SAVE is a federal program used to verify that applicants
for certain "public benefits" are legally present in the United States. Contracts with the
City are considered "public benefits." Responders are required to provide the Affidavit
Verifying Status for City of Tybee Benefit Application prior to receiving any City
contract. The affidavit is included as part of this ITB package.
Protection of Resident Workers. City of Tybee Island actively supports the Immigration
and Nationality Act (INA), which includes provisions addressing employment eligibility,
employment verification, and nondiscrimination. Under the INA, employers can hire only
persons who can legally work in the United States (i.e., citizens and nationals of the U.S.)
and aliens authorized to work in the U.S. The employer must verify the identity and
employment eligibility of any hiree, which includes completing the Employment
Eligibility Verification Form (I-9). The Contractor will establish appropriate procedures
and controls so no services or products under the Contract Documents will be performed
or manufactured by any worker who is not legally eligible to perform such services or
employment.
2.9 Permitting and Approvals: The contractor that is awarded the contract will be
responsible for securing all necessary federal, state and local approvals required for the
project.
2.10 Prices to be Firm: Bidder warrants that bid prices, terms and conditions quoted in his bid
will be firm for acceptance for a period of ninety (90) days from bid opening date, unless
otherwise stated in the ITB.
2.11 Quality: All materials or supplies used for, or the workmanship employed in, any
construction necessary to comply with this bid, will be of the best quality, and adhere to
the highest industry standards.