RFB No. 27-0007 PROTECTIVE FIRE CLOTHING AND ACCESSORIES (ANNUAL CONTRACT)

COLUMBUS CONSOL$ID5A0 TED GOVERNMENT
Georgia's First Conso lidated Government
FINANCE DEPARTMENT
PURCHASING DIVISION COLUMBUS CITY HALL
1111 FIRST AVENUE, COLUMBUS, GEORGIA 31901
P. O. BOX 1340, COLUMBUS, GEORGIA 31902-1340
706-225-4087 | www.columbusga.org
Date: September 22, 2026
REQUEST
Qualified vendors are invited to submit sealed bids, subject to conditions and instructions
FOR BIDS:
as specified, for the sale of:
PROTECTIVE FIRE CLOTHING AND ACCESSORIES
RFB NO. 27-0007
(ANNUAL CONTRACT)
It is the intent of the Columbus Consolidated Government ( the City) to establish an annual
contract with a Primary and a Secondary contractor to provide firefighters with body
protection against extreme temperature, sharp objects, steam water penetration, hot
particles, and other hazards encountered during structural firefighting. These items will
GENERAL SCOPE be procured on an "as needed" basis and are to be utilized by the Columbus Fire & EMS
Department and will be awarded to both a Primary Contractor, and a Secondary
Contractor.
The contract term will be for two years with the option to renew for three additional
twelve-month periods.
OCTOBER 14, 2026 - 2:30 PM (Eastern)
Responses must be submitted via OpenBids on or before the due date. A virtual opening will be
held during the 3:00 PM hour of the due date. Responding vendors are not required but are
invited to attend the opening.
DUE DATE
If you wish to attend the virtual opening, use one of the Microsoft Teams meeting options: Click
here to join the meeting or call in (audio only) +1 478-239-0725,,855808406# United States,
Macon Phone Conference ID: 855 808 406# Find a local number | Reset PIN. Note: Columbus
Consolidated Government is not responsible for technical issues that may arise during the
virtual opening.
DemandStar is now OpenBids
BID SUBMISSION
See Appendix A for Submission Requirements, Submission Requirements Checklist,
REQUIREMENTS
and OpenBids Registration and Submission Instructions.
ADDENDA
IMPORTANT INFORMATION
The Purchasing Division will post addenda (if any) for this project at
https://www.columbusga.gov/finance-2/bid-opportunities. It is the vendors'
responsibility to periodically visit the web page for addenda, before the due date and
prior to submitting a proposal.
"NO BID"
Refer to the form on page 3 if you are not interested in this invitation.
RESPONSE
Andrea J. McCorvey
Purchasing Division Manager
RFB No. 27-0007 PROTECTIVE FIRE CLOTHING AND ACCESSORIES (ANNUAL CONTRACT) Page 1 of 57

IMPORTANT INFORMATION
e-Notification
The City uses the Georgia Procurement Registry e-notification
system. You must register with GA@WORK (formerly Team
Georgia Marketplace) to receive future procurement notifications
via: https://doas.ga.gov/state-purchasing/getting-started-supplier.
If you have any questions or encounter any problems while
registering, please contact the State Purchasing Division:
Telephone: 404-657-6000
Email: procurementhelp@doas.ga.gov
RFB No. 27-0007 PROTECTIVE FIRE CLOTHING AND ACCESSORIES (ANNUAL CONTRACT) Page 2 of 57

STATEMENT OF "NO BID"
Complete and return this form immediately if you do NOT intend to Bid:
Email: BidOpportunities@columbusga.org
Attn: Ryky Decembre, Buyer
Mail: Columbus Consolidated Government
Purchasing Division
P.O. Box 1340
Columbus, GA 31902-1340
We, the undersigned decline to bid on your RFB No. 27-0007, for Protective Fire Clothing and
Accessories (Annual Contract) for the following reason(s):
Specifications too "tight", i.e. geared toward one brand or manufacturer only (explain below)
There is insufficient time to respond to the Requests for Bids.
We do not offer this product or service.
We are unable to meet specifications.
We are unable to meet bond requirements.
Specifications are unclear (explain below).
We are unable to meet insurance requirements.
Other (specify below)
Remarks:
COMPANY NAME: ______________________________________________
AGENT: ______________________________________________
DATE: ______________________________________________
TELEPHONE NUMBER: ______________________________________________
EMAIL ADDRESS: ______________________________________________
RFB No. 27-0007 PROTECTIVE FIRE CLOTHING AND ACCESSORIES (ANNUAL CONTRACT) Page 3 of 57

GENERAL PROVISIONS
The provisions of the Procurement Ordinance for the Consolidated Government of Columbus, Georgia as adopted and amended
by Council shall apply to all invitations for bids and award of all contracts and is specifically incorporated herein by this reference.
A copy of the ordinance is on file in the Purchasing Division.
1. TERM "CITY". The term "City" as used throughout these documents will mean Consolidated Government of Columbus, Georgia.
2. PREPARATION OF FORM. Bid proposals shall be submitted on the forms provided by the City. All figures must be written in ink or
typewritten. Figures written in pencil or erasures are not acceptable. However, mistakes may be crossed out, corrections inserted adjacent
thereto, initialed in ink by the person signing the proposal. If there are discrepancies between unit prices quoted and extensions, the unit
price will prevail. Failure to properly sign forms, in ink, will render bid incomplete.
3. EXECUTION OF THE BID PROPOSAL. Execution of the bid proposal will indicate the bidder is familiar and in compliance
withall local laws, regulations, ordinances, site inspections, licenses, dray tags, etc.
4. BID DUE DATE. The bid submission must arrive in the Purchasing Division on or before the stated due date and time. Upon
receipt, bids will be time and date stamped. Bids will remain sealed and secured until the stated due date and time for the bid opening.
5. BID OPENING. Bids shall be opened publicly in the presence of one or more witnesses at the time and place stated in the
public notice. The amount of each bid, the bidder's name and such other relevant information as the Purchasing Manager deems appropriate
shall be recorded and retained in accordance with Georgia law. The record and each bid shall be open to the public in accordance with
Article 3. 301A of the Procurement Ordinance (Public Access to Procurement Information).
6. LATE BIDS. It is the responsibility of the bidder to ensure bids are submitted by the specified due date and time. Bids
received after the stated date and time will be returned, unopened, to the bidder. The official clock to determine the date and time will be
the time/date stamp located in the Finance Department. All bids received will be time and date stamped by the official clock. The City will
not be held responsible for the late delivery of bids due to the U.S. Mail Service, or any other courier service.
7. RECEIPT OF ONE SEALED BID. In the event only one sealed bid is received, no formal bid opening shall take place. First,
the Purchasing Division shall conduct a survey of vendors to inquire of "no bid" responses and non-responsive vendors. If, from the survey,
it is determined by the Purchasing Division that specifications need revision, the one bid received will be returned, unopened, to the
responding vendor, with a letter of explanation and a new bid solicitation prepared. If it is determined that other vendors need to be
contacted, the bid due date will be extended, and the one bid received will remain sealed until the new bid opening date. The vendor
submitting the single bid will receive a letter of explanation.
If it is determined the one bid received is from the only responsive, responsible bidder, then the bid shall be opened by the
Purchasing Division Manager or designee, in the presence of at least one other witness. The single bid will be evaluated by the using
agency for award recommendation.
8. RECEIPT OF TIE BIDS. In the event multiple responsive, responsible bidders are tied for the lowest price and all other terms and
requirements are met by all tied bidders, the award recommendation shall be resolved in the order of the preferences listed below:
1. Award to the local bidder whose principal place of business is located in Columbus, Georgia.
2. Award to bidder previously awarded based on favorable prior experience.
3. Award to bidder whose principal place of business is located in the State of Georgia.
4. If feasible, divide the award equally among the bidders.
5. If it is not feasible to award equally and only two bidders are tied, perform a coin toss in the presence of the two bidders, either in
person or virtually.
6. If the above preferences are insufficient to resolve the tie, all bid responses will be rejected and the bid will be re-advertised.
9. RECEIPT OF MULTIPLE BIDS. Unless otherwise stated in the bid specifications, the City will accept one and only one
bid per vendor. Any unsolicited multiple bid(s) will not be considered. If prior to the bid opening, more than one bid is received from the
same vendor, the following will occur: (1) the bidder will be contacted and required to submit written acknowledgment of the bid to be
considered; (2) the additional bid(s) will be returned to the bidder unopened. If at the bid opening more than one bid is enclosed in a single
bid package, the City will consider the vendor non-responsive and bids will be returned to the bidder.
10. CONDITIONS AND PACKAGING. Unless otherwise defined in the bid specifications, it is understood and agreed that any item offered
or furnished shall be new, in current production and in first class condition, that all containers shall be new and suitable for storage or
shipment, and that prices include standard commercial packaging.
11. FREIGHT/SHIPPING/HANDLING CHARGES. All freight, shipping, and handling charges shall be included in the bid price. The
City will pay no additional charges.
12. CORRECTION OR WITHDRAWAL OF BIDS; CANCELLATION OF AWARDS
Correction or withdrawal of inadvertently erroneous bids before bid opening, or cancellation of awards or contracts based on such bid
mistakes, may be permitted where appropriate. Mistakes discovered before bid opening may be modified or withdrawn by written notice
received in the Purchasing Division.
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After bid opening, corrections in bids shall be permitted only to the extent that the bidder can show by clear and convincing evidence that
a mistake of a nonjudgmental character was made, the nature of the mistake and the bid price actually intended. After bid opening, no
changes in bid prices or other provisions of bids prejudicial to the interest of the City or fair competition shall be permitted. In lieu of bid
correction, a low bidder alleging a material mistake of fact may be permitted to withdraw its bid if the mistake is clearly evident on the face
of the bid document but the intended correct bid is not similarly evident, or if the bidder submits evidence which clearly and convincingly
demonstrate that a mistake was made.
All decisions to permit correction or withdrawal of bids or to cancel awards of contracts based on bid mistakes will be supported by the
Purchasing Manager's written determination.
13. ADDENDA AND INTERPRETATIONS. If it becomes necessary to revise any part of this bid, a written addendum will be provided to
all bidders. The City is not bound by any oral representations, clarifications, or changes made to the written specifications by City employees,
unless such clarification or change is provided to the bidders in written addendum form from the Purchasing Officer. Bidders will be required
to acknowledge receipt of the addenda (if applicable) in their sealed bid proposal. The vendor may provide an initialed copy of each
addendum or initial the appropriate area on the bid form (pricing page). Failure to acknowledge receipt of the addenda (when applicable)
will render bid incomplete. It is the bidder's responsibility to ensure that they have received all addenda.
14. BID RECEIPT AND EVALUATION. Bids shall be unconditionally received without alteration or correction except as authorized in the
City's Procurement Ordinance. Bids shall be evaluated based on requirements set forth in the Invitation for Bid, which may include criteria
to determine acceptability such as inspection, testing, quality, workmanship, delivery, and suitability for a particular purpose. Those criteria
that will affect the bid price and be considered in evaluation for award shall be objectively measurable, such as discounts, transportation
cost, and total or life-cycle costs. The specifications presented in the Invitation for Bids shall represent the evaluation criteria. No other
criteria may be used to evaluate bids.
15. TIME FOR CONSIDERATION. Bids must remain in effect for at least ninety (90) days after date of receipt to allow for evaluation.
16. BID SECURITY
(1) Requirement for Bid Security. Bid security shall be required for all competitive sealed bids for construction contracts when the price is
estimated by the Purchasing Manager to exceed $50,000. Bid security shall be a bond provided by a surety company authorized to do
business in the State, or other form satisfactory to the City. Such bonds may also be required on construction contracts under $50,000 or
other procurement contracts when circumstances warrant.
(2) Amount of Bid Security. Bid security shall be in an amount equal to at least five percent (5%) of the bid amount.
(3) Rejection of Bids for Noncompliance with Bid Security Requirements. When the invitation for Bids requires security, noncompliance
with such requirement shall force rejection of a bid.
(4) Withdrawal of Bids. If a bidder is permitted to withdraw its bid before award as provided in Section 3-108 Subsection (G) (Competitive
Sealed Bidding - Correction or Withdrawal of Bids: Cancellation of Awards), no action shall be had against the bidder or the bid security.
17. CONTRACT PERFORMANCE AND PAYMENT BONDS
(1) When Required: Amounts. When a construction contract is awarded in excess of $50,000, the following bonds or security shall be
delivered to the City, and shall be binding on the parties upon the execution of the contract:
a. a performance bond satisfactory to the City executed by a surely company authorized to do business in the State, or otherwise secured
in a manner satisfactory to the City, amounting to one hundred percent (100%) of the price specified in the contract; and
b. a payment bond satisfactory to the City executed by a surety company authorized to do business in the State or otherwise secured in a
manner satisfactory to the City, to protect all persons supplying labor and material to the contractor or its subcontractors for the
performance of the work provided for in the contract, amounting to one hundred percent (100%) of the price specified in the contract.
At the discretion of the Purchasing Manager, this same condition may be placed on awards of any amount.
(2) Authority to Require Additional Bonds. Nothing in this Section shall be construed to limit the authority of the City to require a
performance bond or other security in addition to the bonds, in circumstances other than the circumstances described in Subsection (1)
above.
18. SUBCONTRACTING. Should bidder intend to subcontract all or any part of the work specified, name(s) and address(es) of sub-
contractor(s) must be provided in bid proposal (use additional sheet if necessary). The bidder shall be responsible for subcontractor(s) full
compliance with the requirements of the bid specifications. THE COLUMBUS CONSOLIDATED GOVERNMENT WILL NOT BE
RESPONSIBLE FOR PAYMENTS TO SUBCONTRACTORS.
19. DISQUALIFICATION OF BIDDERS AND REJECTION OF BIDS. Bidders may be disqualified and rejection of bid proposals may be
recommended by the City for any (but not limited) to the following reasons:
(A) Receipt after the time limit for receiving bid proposals as stated in the bid invitation.
(B) Any irregularities contrary to the General Provisions or bid specifications.
(C) Unbalanced unit price or extensions.
(D) Unbalanced value of items.
(E) Failure to use the proper forms furnished by the Consolidated Government.
(F) Failure to complete the proposal properly
RFB No. 27-0007 PROTECTIVE FIRE CLOTHING AND ACCESSORIES (ANNUAL CONTRACT) Page 5 of 57

(G) Omission of warranty, product literature, samples, acknowledgment of addenda or other items required to be included with
bid proposal.
(H) Failure to properly sign forms in ink.
The City reserves the right to waive any minor informality or irregularity. The City reserves the right to reject any and all bids.
20. BRAND NAMES "OR EQUAL". Whenever in this invitation any particular material, process and/or equipment are indicated or specified
by patent, proprietary or brand name of manufacturer, such wording will be deemed to be used for the purpose of facilitating description of
the material, process and/or equipment desired by the City. It is not meant to eliminate bidders or restrict competition in any bid process.
Any manufacturers' names, drawings, trade names, brand names, specifications and/or catalog numbers used herein are for the purpose
of description and establishing general quality levels. Bidders may propose equivalent equipment, services or manufacturer. Any proposal
that is equivalent to or surpasses stated specifications will be considered. Determination of equivalency shall rest solely with the City.
Please Note: Due to existing equipment, specific manufacturers may be required to facilitate compatibility.
21. ASSIGNMENT OF CONTRACTUAL RIGHTS. It is agreed that the successful bidder will not assign, transfer, convey or otherwise
dispose of the contract or its right, title or interest in or to the same, or any part thereof, without previous consent of the City and any sureties.
22. DISCOUNTS. Terms of payments offered will be reflected in the space provided on the bid proposal form. Cash discounts will be
considered net in the bid evaluation process. All terms of payment (cash discounts) will be taken and computed from the date of delivery of
acceptable material or services, or the date of receipt of the invoice, whichever is later.
23. TAXES. The City is exempt from State Retail Tax and Federal Excise Tax. Tax Exemption No. GA Code Sec. 48-8-3. Federal ID No.
58-1097948.
24. FEDERAL, STATE AND LOCAL LAWS. All bidders will comply with all Federal, State, and Local laws and ordinances, relative to
conducting business in Columbus, Georgia.
25. BID INCLUSIONS. When bid inclusions are required, such as warranty information, product literature/specifications, references, etc.
The inclusions should reference all aspects of the specific equipment or service proposed by the bidder. Do not include general descriptive
catalogs. References to literature or other required inclusions submitted previously does not satisfy this provision. Bids found to be in non-
compliance with these requirements will be subject to rejection.
26. NON-COLLUSION. By signing and submitting this bid, bidder declares that its agents, officers or employees have not directly or
indirectly entered into any agreements, participated in any collusion or otherwise taken any action in restraint of free competitive bidding in
connection with this bid. In the event, said bidder is found guilty of collusion, the company and agents will be removed from the City's bid
list for one full year and any current orders will be canceled.
27. INDEMNITY. The successful bidder agrees, by entering into this contract, to defend, indemnify and hold City harmless from any and
all causes of action or claims of damages arising out or under this contract.
28. DISADVANTAGED BUSINESS ENTERPRISE. Disadvantaged Business Enterprises (minority or women owned businesses) will be
afforded full opportunity to submit proposals in response to this invitation and will not be discriminated against on the grounds of race, color,
creed, sex, sexual orientation, gender identity or national origin in consideration for an award. It is the policy of the City that disadvantaged
business enterprises and minority business enterprises have an opportunity to participate at all levels of contracting in the performance of
City contracts to the extent practical and consistent with the efficient performance of the contract.
29. AFFIRMATIVE ACTION PROGRAM - NON-DISCRIMINATION CLAUSE. The Consolidated Government of Columbus, Georgia ("the
City") is committed to using Disadvantaged Business Enterprises (DBEs) (small, women-owned and minority business enterprises) to the
greatest extent practical in all solicitations and day-to-day procurement needs of the City and to taking specific affirmative actions to meet
these commitments.
The City has an Affirmative Action Program in connection with Equal Employment Opportunities. The successful bidder will comply with all
Federal and State requirements concerning fair employment and employment of the handicapped, and concerning the treatment of all
employees, and will not discriminate between or among them by reason of race, color, age, religion, sex, sexual orientation, gender identity,
national origin or physical handicap.
30. AWARDS TO LOCAL BUSINESSES. Except for construction contracts, Federally funded projects, Request for Proposals and Request
for Qualifications, awards will be made to responsive and responsible local businesses proposing a cost not more than two percent (2%)
above the low bid or quote for contracts involving an expenditure less than or equal to $50,000.00; and made to responsive and responsible
local businesses proposing a cost not more than one percent (1%) above the low bid or quote for contracts involving an expenditure greater
than $50,000.00.
31. RIGHT TO PROTEST.
(1) Right of Protest. Any actual or prospective bidder offeror, or contractor who is aggrieved in connection with a solicitation or award
of a contract may protest to the Purchasing Manager initially. All protests shall be filed in the manner prescribed herein. Protests
that do not comply with the following rules shall be deemed invalid and of no effect.
(2) The protest must be in writing, executed by a company officer that is authorized to execute agreements on behalf of the bidder or
offeror or provided by an authorized legal representative of the protestor.
(3) A protest with respect to an invitation for Bids or Request for Proposals shall be submitted in writing no less than five (5) business
days prior to the opening of bids or the closing date of proposals or qualification statements.
RFB No. 27-0007 PROTECTIVE FIRE CLOTHING AND ACCESSORIES (ANNUAL CONTRACT) Page 6 of 57

(4) Stay of Procurement During Protests. If there is a timely protest submitted as described above, the Purchasing Manager shall not
proceed further with the solicitation or award of the contract until all administrative remedies have been exhausted or until the City
Council, Mayor, or City Manager makes a determination on the record that the award of the contract without delay is necessary to
protect substantial interests of the City.
32. FAILURE TO BID. Vendors choosing not to submit a bid are requested to return a Statement of "No Bid".
33. PRODUCT/EQUIPMENT DEMONSTRATION - SITE VISIT. During the evaluation of bids, the City reserves the right to request a
demonstration or site visit of the product, equipment or service offered by a bidder. The demonstration or site visit shall be at the expense
of the bidder. Bidders who fail to provide demonstration or site visit, as requested, will be considered non-responsive.
34. CANCELLATION PROVISIONS. An Invitation for Bid, Request for Proposal, or other solicitation may be canceled, or any or all bids,
proposals or responses rejected in whole or in part, at the discretion of the City for any reason whatsoever. The reasons for the cancellation
shall be sent to all businesses solicited or that responded. The notice shall identify the solicitation, give the reasons for the cancellation,
and when appropriate state that an opportunity will be given to compete on any re-solicitation or similar procurement in the future. Reasons
for rejection will be provided to unsuccessful bidders or offerors.
When such action is in the best financial interest of the City, contracts for supplies to be purchased or services to be rendered under an
annual (term) contract basis may be canceled and re-advertised at the discretion of the Purchasing Officer and in accordance with contract
terms.
After the receipt of a product or piece of equipment, it is found that said item does not perform as specified and required, payment for said
product or equipment will be withheld. The successful vendor will be notified of the non-performance in writing. After notification, the
successful vendor will have ten (10) calendar days, from the date of notification, to deliver product or equipment which performs satisfactorily.
If a satisfactory product is not delivered within 10 calendar days, from the notification date, the City will cancel the contract (purchase order)
and award to the next low, responsive, responsible bidder. The vendor will be responsible for the pick-up or shipment of the unsatisfactory
equipment or product.
35. QUESTIONS: Questions concerning specifications must be submitted, in writing, at least 5 (five) working days (Monday-Friday) prior
to receipt date. Questions received less than five working days prior to receipt date will not be considered.
36. SAMPLES: When samples are required to be included with the proposal response, the bidder will be responsible for the following:
1) Unless otherwise specified, bidders are required to submit exact samples of item(s) bid. Do not submit sample of "like" item(s).
2) Affix an identification label to each individual sample to include bidder's name, bid name and number.
3) Make arrangements for the return of sample after the bid award. All shipping costs will be the responsibility of the bidder. If bidder
does not make arrangements for return of sample, within 60 days after award, the sample will be discarded.
37. GOVERNING LAW: The parties agree that this Agreement shall be governed by the laws of Georgia, both as to interpretations and
performance.
38. PAYMENT DEDUCTIONS: The City reserves the right to deduct, from payments to awarded vendor(s), any amount owed to the City
for various fees, to include, but not limited to: False Alarm fees, Ambulance fees, Occupation License Fees, Landfill fees, etc.
39. PAYMENT TERMS: The City's standard payment term is usually net 30 days, after successful receipt of goods or services. Payment
may take longer if invoice is not properly documented or not easily identifiable, goods/services are not acceptable, or invoice is in dispute.
40. FINAL CONTRACT DOCUMENTS: If a formal contract is required as a result of the Request for Bid; the final contract shall include the
following: 1) The RFB; 2) Addenda; 3) Awarded Vendors(s) Bid response; 4) Awarded Vendor(s) Clarifications; and 5) Awarded Vendor(s)
Business Requirements.
NOTICE TO VENDORS
Sec. 2-3.05. - Submitting bids to Consolidated Government, etc.-By mayor or councilmembers.
Neither the mayor nor any member of the Columbus Council shall submit any bid to the consolidated government, nor shall the
mayor or any member of the Columbus Council own or have a substantial pecuniary interest in any business that submits a bid
to the consolidated government. (Ord. No. 92-60, 6-23-92)
Sec. 2-3.06. - Same-By members of boards, authorities, commissions.
No member of any board or authority or commission or other independent or subordinate entity of the consolidated government
shall submit any bid to the consolidated government or have a substantial pecuniary interest in any business that submits a bid
to the consolidated government if such bid pertains to the board or authority or commission on which such person holds such
membership. (Ord. No. 92-61, 6-23-92)
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DO YOU HAVE QUESTIONS, CONCERNS OR NEED
CLARIFICATION ABOUT THIS SOLICITATION?
COMMUNICATION CONCERNING ANY SOLICITATION CURRENTLY
ADVERTISED MUST TAKE PLACE IN WRITTEN FORM AND ADDRESSED TO
THE PURCHASING DIVISION.
ALL QUESTIONS OR CLARIFICATIONS CONCERNING THIS SOLICITATION
SHALL BE SUBMITTED IN WRITING. THE CITY WILL NOT ORALLY OR
TELEPHONICALLY ADDRESS ANY QUESTION OR CLARIFICATION
REGARDING BID/PROPOSAL SPECIFICATIONS. IF A VENDOR VISITS OR CALLS
THE PURCHASING DIVISION WITH SUCH QUESTIONS, HE OR SHE WILL BE
INSTRUCTED TO SUBMIT THE QUESTIONS IN WRITING.
ALL CONTACT CONCERNING THIS SOLICITATION SHALL BE MADE
THROUGH THE PURCHASING DIVISION. BIDDERS SHALL NOT CONTACT
CITY EMPLOYEES, DEPARTMENT HEADS, USING AGENCIES, EVALUATION
COMMITTEE MEMBERS OR ELECTED OFFICIALS WITH QUESTIONS OR ANY
OTHER CONCERNS ABOUT THE SOLICITATION. QUESTIONS,
CLARIFICATIONS, OR CONCERNS SHALL BE SUBMITTED TO THE
PURCHASING DIVISION IN WRITING. IF IT IS NECESSARY THAT A TECHNICAL
QUESTION NEEDS ADDRESSING, THE PURCHASING DIVISION WILL FORWARD
SUCH TO THE USING AGENCY, WHO WILL SUBMIT A WRITTEN RESPONSE.
THE PURCHASING DIVISION WILL FORWARD WRITTEN RESPONSES TO THE
RESPECTIVE BIDDER OR IF IT BECOMES NECESSARY TO REVISE ANY PART OF
THIS SOLICITATION, A WRITTEN ADDENDUM WILL BE ISSUED TO ALL
BIDDERS.
THE CITY IS NOT BOUND BY ANY ORAL REPRESENTATIONS,
CLARIFICATIONS, OR CHANGES MADE TO THE WRITTEN SPECIFICATIONS BY
CITY EMPLOYEES, UNLESS SUCH CLARIFICATION OR CHANGE IS PROVIDED
TO THE BIDDERS IN A WRITTEN ADDENDUM FROM THE PURCHASING
MANAGER.
BIDDERS ARE INSTRUCTED TO USE THE ENCLOSED
"QUESTION/CLARIFICATION FORM" TO FAX OR EMAIL QUESTION.
ANY REQUEST, AFTER A SOLICITATION HAS CLOSED AND PENDING AWARD
MUST ALSO BE SUBMITTED IN WRITING TO THE PURCHASING DIVISION.
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QUESTION/CLARIFICATION FORM
DATE:
TO: Ryky Decembre, Buyer
Email: BidOpportunities@columbusga.org
RE: Protective Fire Clothing & Accessories; RFB No. 27-0007
(Questions/clarification requests must be submitted at least five (5) business days before the due date.)
From: __________________________________
Company Name Website
Representative Email Address
Complete Address City State Zip
Telephone Number
RFB No. 27-0007 PROTECTIVE FIRE CLOTHING AND ACCESSORIES (ANNUAL CONTRACT) Page 9 of 57

GENERAL SPECIFICATIONS
PROTECTIVE FIRE CLOTHING AND ACCESSORIES
(ANNUAL CONTRACT); RFB NO. 27-0007
I. SCOPE
These specifications describe minimum requirements for Protective Fire Clothing and
Accessories for firefighters. The Fire Department will purchase approximately 30 sets of clothing
on an "as needed" basis. The quantities specified are based on an estimated usage. The City
may purchase some, all, more or none of the items. ALL PROTECTIVE CLOTHING AND
ACCESSORIES MUST MEET NFPA STANDARDS. The City reserves the right to add
additional related items during the term of the contract.
Primary and Secondary Contractors will be selected based on the two lowest responsive,
responsible vendors, who best meet the specifications. The City will be the judge of the factors
and will make the award accordingly. The Primary Contractor will be contacted first. If the
Primary Contractor is unable to provide the required vehicle(s), then the City will contact the
Secondary Contractor to render the needed services.
See Technical Specifications on Page 14-31.
II. TERM OF CONTRACT
A. The term of contract shall be for two (2) years, with the option to renew for three (3) additional
twelve-month periods. Contract renewal will be contingent upon the mutual agreement of
the City and the Contractor.
Notice of intent to renew will be given to the contractor in writing by the Purchasing Division
Director, normally sixty days before the expiration date of the current contract. This notice
shall not be deemed to commit the City to a Contract renewal.
It should be noted that multi-year contracts may be continued each fiscal year only after
funding appropriations and programs approval has been granted by the Council of the
Consolidated Government of Columbus, Georgia. In the event that the necessary funding is
not approved, then the affected multi-year contract becomes null and void, effective July 1st
of the fiscal year for which such approval has been denied.
B. Termination for Convenience
For the protection of both parties, either party giving 30 days prior notice in writing to the
other party may cancel this contract.
III. ESCALATION CLAUSE
Contract pricing shall remain fixed for the initial two (2) year term of the contract. After the initial
term, Contractor may request a price escalation by submitting a fully documented request (i.e.
documentation from manufacturers illustrating the necessity to implement price increases).
Request for price increases, without documentation, shall not be considered. Such
escalation shall not exceed a five percent (5%) increase. The using department(s) and the
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