State Hospital Ligature Resistant Wardrobes
| Location: | Pennsylvania |
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| Posted: | Dec 22, 2025 |
| Due: | Jan 7, 2026 |
| Agency: | State Government of Pennsylvania |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 6100064314 |
| Publication URL: | To access bid details, please log in. |
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General Information |
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Department for this solicitation: |
Procurement | ||||||
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Date Prepared: |
12/08/25 |
Types: |
IFB | ||||
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Advertisement Type: |
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Solicitation/Project#: |
6100064314 |
Solicitation/Project Title: |
State Hospital Ligature Resistant Wardrobes | ||||
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Description: |
DHS is in need of 85 custom-wardrobe cabinets with a rolling locked door to be placed in resident bedrooms at two state hospitals. These wardrobes should be designed for ligature risk mitigation, in a material rated to withstand frequent cleaning for infection control, and capable of being mounted to the wall for safety. Safe and appropriate furniture for patient bedrooms is necessary for Centers for Medicare and Medicaid Services (“CMS”) certification. | ||||||
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Department Information |
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Department/Agency: |
Department of Human Services "prior DPW" |
Delivery Location: |
Two State Hospital Locations Warren And Wernersville |
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County: |
Warren |
Duration: |
one time delivery |
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Contact Information |
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First Name: |
Ceena |
Last Name: |
Jenkins |
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Phone Number: (XXX-XXX-XXXX) |
717-214-0741 |
Email: |
cejenkins@pa.gov |
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Solicitation Information |
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Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation. |
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Solicitation Start Date: |
12/08/25 | ||
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Solicitation Due Date: |
01/07/26 |
Solicitation Due Time: |
10:00 AM |
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Solicitation Opening Date: |
01/07/26 |
Solicitation Opening Time: |
10:01 AM |
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Opening Location: |
Srm Electronic Bid Opening | ||
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No. of Addendums: |
3 | ||
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Amended Date: |
12/22/25 |
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Attachment Preview
Department of Human Services State Hospital
Statement of Work
Ligature Resistant Wardrobe Specifications
Solicitation Number: 6100064314
I. Objective
The Department of Human Services (“DHS”) is seeking to add ligature resistant wardrobe
cabinets to be placed in consumer bedrooms in the following DHS state hospitals (“facilities”):
Facilities
Warren State Hospital
Market Street Extension Rt 62
Main Entrance
North Warren, PA 16365-5099
Wernersville State Hospital
160 Main Street
Wernersville, PA 19565
Total
Wardrobes
55
30
II. Background
DHS is in need of custom-wardrobe cabinets with a rolling locked door to provide a safe
environment for the residents at two facilities. These wardrobes should be designed for ligature
risk mitigation, in a material rated to withstand frequent cleaning for infection control, and
capable of being mounted to the wall for safety. Safe and appropriate furniture for patient
bedrooms is necessary for Centers for Medicare and Medicaid Services (“CMS”) certification.
The wardrobes designed and provided by the selected Contractor must align with and support
recent CMS guidance regarding ligature risks and a patient’s right to receive care in a safe
setting.
III. Scope of Work
a) General. The selected Contractor shall provide a total of 85 Ligature Resistant Wardrobes and
additional replacement parts to the facilities as described in paragraph c.3 of this Section III.
Scope of Work. This bid is for purchase of the commodity only. Installation is not included in
this solicitation.
b) Ligature Risk. A ligature risk (point) is identified as anything that could be used to attach a
rope, cord, or other material for the purpose of hanging or strangulation. Ligature Resistant
Wardrobes are designed for patient safety and preventing acts of self-harm.
c) Ligature Resistant Wardrobes. The selected Contractor shall provide Ligature Resistant
Wardrobes that comply with the following ligature resistant wardrobe specifications (NO
SUBSTITUTIONS WILL BE ACCEPTED):
Page 1 of 4
Revision Date: July 14, 2023
1. The selected Contractor shall provide wardrobes that are constructed of materials
that lend themselves to easy cleaning and disinfection and do not easily delaminate
and peel.
2. The selected Contractor shall provide wardrobes which comply with the following
specifications:
i.
80” back height with a 1 ¼” x 6 ¼” notch cut out for baseboard (Warren
only - Wernersville does not require a notch cut out);
ii. 68 11/16” front height;
iii. 23 ½” deep;
iv. 33” wide ;
v. Three recessed shelves with the shelf above the top drawer including a center
divider;
vi. Roll-up door – Door must lock in three positions, fully closed, fully open,
and locked drawer visible only;
vii. Two drawers that can’t be removed, and that are constructed with heavy duty
rails, one locking, one not;
viii. Smooth, rounded corners for patient safety;
ix. Stainless-Steel Tamper-Proof Screws (only) on the entirety of unit to ensure
patients can’t remove any parts or pieces;
x. The locking roll-up door and one drawer must comply with the following:
1) Locks must be fully recessed and flush with the exterior of the
wardrobe when in the unlocked position;
2) The drawer lock must be unique to each wardrobe, but drawers on all
wardrobe units must open with a master key;
3) The roll-up door lock must be keyed the same for all wardrobes; and
4) The master key for the drawers and the wardrobe roll-up door key
may be the same.
3. Extra Assembly parts. The selected Contractor shall provide the following extra assembly
parts: (Total quantities per state hospital provided in Attachment 1 - Cost Submittal)
i. Roll-up-doors with assemblies;
ii. Extra drawer boxes;
iii. Heavy-duty drawer slides;
iv. Extra lock cores;
v. Extra master keys; and
vi. Extra keys for individual wardrobe locks.
d. Warranty. The selected Contractor shall provide a five-year warranty on all
mechanism parts, brackets, rolling door and locking system, breakage or warpage of
frame and drawers, discolorations, chipping, peeling and delamination of material.
Page 2 of 4
Revision Date: July 14, 2023
IV. Bid Requirements and Qualifications
a) The Contractor must provide all-inclusive pricing for each wardrobe and complete and
properly sign the IFB Attachment 1 - Cost Submittal worksheet. DHS will not pay any
additional costs over the quoted price for items not listed on the completed Cost Submittal
worksheet.
b) The Contractor is encouraged to include any information or documentation pertaining to
product certifications, warranties and repair services, if applicable.
c) BIDS MUST BE RECEIVED ELECTRONICALLY BY 12/15/2025 AT 2:00PM.
d) Contractor should complete the attached GSPUR-89 Reciprocal Limitations Act
Requirements form and include it with your bid. Failure to do so may result in your bid
being rejected.
V. Questions and Answers
All questions regarding the IFB must be submitted via the RA-pwbidquestions@pa.gov email
address. All questions must be received by 12/04/2025 at 2:00PM. Include the IFB number
in the subject of the email.
All questions and answers are considered an addendum to the IFB. Answers will be post by
12/10/2025 at 2:00PM.
VI. Contract Award
DHS will award the lowest responsive and responsible bidder.
VII. Estimated Quantities
The quantities are estimated only and may increase or decrease dependent upon the needs of
the Department.
VIII.
IX.
Contact Information
Ceena Jenkins
cejenkins@pa.gov
(717) 214-0741
Confirmation of Service
A Packing Slip will be used to verify that the product has been received.
All Packing Slips and invoices should be sent to:
Page 3 of 4
Revision Date: July 14, 2023
Facilities
Contract Monitor
Warren State Hospital
Market Street Extension Rt 62
Main Entrance
North Warren, PA 16365-5099
Wernersville State Hospital
160 Main Street
Wernersville, PA 19565
Carin Gianinni
Facility Financial Manager
cgiannini@pa.gov
(814) 726-4392
Mary Weinus
Procurement Supervisor
mweinus@pa.gov
(610) 670-4100 Ext. 4700
X. Payment Provisions
The selected Contractor will be reimbursed only for commodities/services performed and
accepted by the Commonwealth of Pennsylvania.
Failure to submit invoices in compliance with the following instructions will result in the
invoices being returned to the contractor and will substantially delay processing of payments.
The contractor shall be paid upon satisfactory delivery/completion of work performed and
submission of an invoice on the contractor’s letterhead.
The invoice should contain at minimum the information listed on the sample invoice – Supplier
Sample Invoice can be found at:
http://www.dgsweb.state.pa.us/comod/CurrentForms/SampleSupplierInvoice.doc
Page 4 of 4
Revision Date: July 14, 2023
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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State Government of Pennsylvania
Bid Due: 6/04/2026
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