Request for Qualifications for Special Inspections and Construction Materials Testing for RPD Evidence Facility and Fire Station 15

Request for Qualifications # 274-2026-CM-PSSP-07
Title: Request for Qualifications for Special Inspections and
Construction Materials Testing for RPD Evidence Facility and
Fire Station 15
Issue Date: May 22, 2026
Due Date: June 23, 2026 not later than 3:00 p.m. EDT
Issuing Department: ENGINEERING SERVICES DEPARTMENT
CONSTRUCTION MANAGEMENT DIVISION
Direct all inquiries concerning this RFQ to:
Reese Wamsley
Construction Project Manager
Email: reese.wamsley@raleighnc.gov
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Table of Contents
1. INTRODUCTION ........................................................................................... 3
1.1 Purpose ....................................................................................................... 3
1.2 Background ................................................................................................. 3
1.3 RFQ Timeline .............................................................................................. 4
1.4 Questions .................................................................................................... 5
1.5 Submittal Requirements and Contact Information ....................................... 5
1.6 Business Engagement and Opportunities ................................................... 6
1.7 Rights to Submitted Material ....................................................................... 6
1.8 Communications ......................................................................................... 6
1.9 Lobbying ..................................................................................................... 7
1.10 Conflicts of Interest ................................................................................... 7
1.11 Proposer Expenses ................................................................................... 8
1.12 Proposer Acceptance ................................................................................ 8
2. QUALIFICATIONS PACKAGE ...................................................................... 8
2.1 Request for Qualifications Required Document Format .............................. 8
2.2 Hourly Rates ............................................................................................. 11
2.3 Qualifications Package Documents .......................................................... 11
3. PROPOSAL EVALUATION ......................................................................... 11
3.1 Evaluation Criteria ..................................................................................... 12
3.2 Final Selection .......................................................................................... 12
3.3 Notice to Submitting Firms Regarding RFQ Terms and Conditions .......... 12
4. SCOPE OF SERVICE .................................................................................. 12
APPENDIX I HOURLY RATE SCHEDULE ........................................................ 15
APPENDIX III REFERENCE QUESTIONNAIRE ............................................... 17
APPENDIX III REFERENCE QUESTIONNAIRE FORM .................................... 18
APPENDIX IV ..................................................................................................... 20
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1. INTRODUCTION
1.1 Purpose
The City of Raleigh invites qualified and experienced firms to submit Requests for
Qualifications (RFQ) for construction materials inspection and testing services, and special
inspection services for two projects:
Project 1: Raleigh Police Evidence Facility. A new facility to be located east of the
intersection of Battle Bridge Road and Griffice Mill Road.
Project 2: Raleigh Fire Station #15. A new fire station to be located on Spring Forest
Road near the current Fire Station #15.
A qualified firm will be selected to provide geotechnical investigations and recommendations
in support of the construction, construction materials inspection and testing services, special
inspection services, and any third-party inspection services required for construction permits.
Proposed offerors must prove that they possess the requisite experience, skills, technical
and administrative capability, and capacity to participate in a team approach to project
delivery.
It is anticipated that all services will be on a periodic on-call basis although there may be
periods during the construction when continuous inspection may be required to the meet
schedule and follow the technical requirements pertaining to the construction of the facility,
and other constraints.
The City reserves the right to select and award a single contract for both projects or
select and award separate contracts for each project.
A detailed scope of services is provided in Section 4 of this document.
Information related to this solicitation, including any addenda, will be posted to the North
Carolina electronic Vendor Portal (eVP) at: https://evp.nc.gov/solicitations/
All questions related to this solicitation must be submitted in writing (via email) to the following
individual:
Contact Name Email Address
Reese Wamsley reese.wamsley@raleighnc.gov
Questions submitted via telephone will not be answered. Questions concerning this RFQ will
be received until June 12, 2026 at 4:00 PM at which time no future questions will be
accepted. A summary of all questions and answers may be issued in the form of an
addendum. Any comments or questions that arise concerning any requirement that is unclear
or objectionable must be submitted electronically.
1.2 Background
The City of Raleigh, the Capital City of North Carolina, remains one of the fastest growing
areas in the country. A great economy, top educational institutions, and exceptional health
care facilities are some of the characteristics that attract people to the triangle area. The mild
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climate, diverse work force and proximity to Research Triangle Park combine to make
Raleigh a great place to live.
Raleigh is a 21st Century City of Innovation focusing on environmental, cultural, and economic
sustainability. The City conserves and protects our environmental resources through best
practice and cutting-edge conservation and stewardship, land use, infrastructure and building
technologies. The City welcomes growth and diversity through policies and programs that
will protect and enhance Raleigh's existing neighborhoods, natural amenities, history, and
cultural and human resources for future generations. The City leads to improve quality of life
for neighborhoods and standard of living for all citizens. The City works with universities,
colleges, citizens, and local partners to promote new technology, create new job
opportunities, and encourage local businesses and entrepreneurs. The City enlists and
prepares 21st Century staff with the skill sets to carry out the duties of the City through
transparent civic engagement and by providing the very best customer service to our citizens.
The Engineering Services Department is recognized as a leader in providing full-service,
comprehensive real estate, engineering and facility operational service for the City. The
department's vision focuses on innovative, efficient and effective management and delivery
of modern public infrastructure assets for the Raleigh community. This is accomplished
through strategic planning, key partnerships, teamwork and collaborative implementation
leading to focused, measurable and beneficial results and outcomes.
1.3 RFQ Timeline
Provided below is a list of the anticipated schedule of events related to this solicitation. The
City of Raleigh reserves the right to modify and/or adjust the following schedule to meet the
needs of the project. All times shown are Eastern Time (ET):
RFQ Process Date and time
RFQ Advertisement Date May 22, 2026
Deadline for written questions June 12, 2026 @ 4:00 pm
City Response to Questions
June 16, 2026
(anticipated)
Submittal Due Date and Time June 23, 2026 @ 3:00 pm
Evaluation Meeting (anticipated) Mid-June 2026
Interviews (if required) June 2026
Selection Announcement (tentative) September 2026
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1.4 Questions
Requests for clarification and questions to this RFQ must be received by the City not later
than the date shown above in Section 1.3 RFQ Timeline, for the submittal of written inquiries.
The firm's failure to request clarification and submit questions by the date in the RFQ Timeline
above shall be considered to constitute the firm's acceptance of all City's terms and
conditions and requirements. The City shall issue addenda reflecting questions and answers
to this RFQ, if any, and shall be posted to eVP. No information, instruction or advice provided
orally or informally by any City personnel, whether made in response to a question or
otherwise in connection with this RFQ, shall be considered authoritative or binding.
Respondents shall be entitled to rely only on written material contained in an Addendum to
this RFQ.
It is important that all Respondents submitting to this RFQ periodically check the eVP
for any addenda. It is the Respondents responsibility to ensure that all addenda have
been reviewed and, acknowledged on the cover letter included in the RFQ response.
All questions related to this solicitation must be submitted in writing (via email) to the following
individual:
Contact Name Email Address
Reese Wamsley reese.wamsley@raleighnc.gov
Questions submitted via telephone will not be answered. Questions concerning this RFQ will
be received until 4:00 pm EDT on June 12, 2026 at which time no future questions will be
accepted. A summary of all questions and answers may be issued in the form of an
addendum. Any comments or questions that arise concerning any requirement that is unclear
or objectionable must be submitted electronically.
1.5 Submittal Requirements and Contact Information
Proposals must follow the format as defined in Section 2 Qualifications Package and be
addressed and submitted as follows:
DELIVERED BY US POSTAL SERVICE DELIVERED BY OTHER DEIVERY
MAIL: SERVICES:
City of Raleigh City of Raleigh
Engineering Services Department, Engineering Services Department
Construction Management Division Construction Management Division
ATTN: Alondra Roata ATTN: Alondra Roata
One Exchange Plaza, Suite 801 One Exchange Plaza, Suite 801
219 Fayetteville Street 219 Fayetteville Street
Raleigh NC 27601 Raleigh NC 27601
RFQ No. 274-2026-CM-PSSP-07 RFQ No. 274-2026-CM-PSSP-07
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Proposals must be enclosed in a sealed envelope or package and clearly marked with the
name of the submitting company, the RFQ number and the RFQ Title. Proposers must
submit:
A. one (1) signed original;
B. one (1) electronic version of the signed original;
C. and one (1) copy of the signed proposal.
The electronic version of the Proposal must be submitted as a viewable and printable Adobe
Portable Document File (PDF) on a flash drive. Both hard copy and electronic versions must
be received by the City on or before the RFQ date and time provided in Section 1.3 RFQ
Timeline. Proposals received after the RFQ deadline above will not be considered and will
be returned unopened to the return address provided on the submission envelope.
Proposers must respond to the entire RFQ. Any incomplete proposal may be
eliminated from competition at the discretion of the City of Raleigh. The City reserves
the right to reject any or all proposals for any reason and to waive any informality it deems in
its best interest.
Submittals that arrive after the due date and time will not be accepted or considered for any
reason whatsoever. If the firm elects to mail in its response, the firm must allow sufficient
time to ensure the City's proper receipt of the package by the time specified in Section 1.3
RFQ Timeline. Regardless of the delivery method, it is the responsibility of the Firm to ensure
that its response arrives at the designated location specified in Section 1.5 by the due date
and time specified in Section 1.3 RFQ Timeline.
1.6 Business Engagement and Opportunities
The City of Raleigh maintains processes to conduct business with all business enterprises,
including small, emerging, growing, under-capitalized, and under-resourced firms or
organizations.
1.7 Rights to Submitted Material
All qualification packages and supporting materials, as well as correspondence relating to
this RFQ, shall become the property of the City. The content of all submittals will be held
confidential until the selection of the firm is made. Qualifications will be reviewed by the
Evaluation Team, as well as other City staff and members of the general public who submit
public record requests. Any proprietary data must be clearly marked. In submitting
qualifications, each submitting firm/company agrees that the City may reveal any trade secret
materials contained in such submittal to all City staff and City officials involved in the selection
process and to any outside consultant or other third party who serves on the Evaluation Team
or who is hired by the City to assist in the selection process. Qualification submittals marked
entirely as "confidential", "proprietary", or "trade secret" will be considered non-responsive
and will be removed from the evaluation process.
1.8 Communications
All communications of any nature regarding this RFQ with any City staff, elected City officials,
evaluation committee members are strictly forbidden from the time the solicitation is publicly
posted until award. Questions must be submitted in writing to the individual designated in
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Section 1.1 Purpose, prior to the deadline provided in Section 1.3 RFQ Timeline. Violation
of this provision may result in the firm's proposal being removed from consideration.
1.9 Lobbying
By responding to this solicitation, the firm certifies that it has not and will not pay any person
or firm to influence or attempt to influence an officer or employee of the City or the State of
North Carolina, or any elected official in connection with obtaining a contract as a result of
this RFQ.
1.10 Conflicts of Interest
City of Raleigh contracts are controlled by three conflict of interest provisions.
First, federal procurement standards provided in 2 CFR 200.318 (c)(1),
No employee, officer, or agent may participate in the selection, award, or administration
of a contract supported by a Federal award if he or she has a real or apparent conflict of
interest. Such a conflict of interest would arise when the employee, officer, or agent, any
member of his or her immediate family, his or her partner, or an organization which
employs or is about to employ any of the parties indicated herein, has a financial or other
interest in or a tangible personal benefit from a firm considered for a contract. The officers,
employees, and agents of the non-Federal entity may neither solicit nor accept gratuities,
favors, or anything of monetary value from contractors or parties to subcontracts.
Similarly, the North Carolina General Statutes provides a criminal statute for conflicts of
interest in public contracting, N.C.G.S. 14-234(a) states:
(1) No public officer or employee who is involved in making or administering a contract on
behalf of a public agency may derive a direct benefit from the contract except as provided
in this section, or as otherwise allowed by law. (2) A public officer or employee who will
derive a direct benefit from a contract with the public agency he or she serves, but who is
not involved in making or administering the contract, shall not attempt to influence any
other person who is involved in making or administering the contract. (3) No public officer
or employee may solicit or receive any gift, favor, reward, service, or promise of reward,
including a promise of future employment, in exchange for recommending, influencing, or
attempting to influence the award of a contract by the public agency he or she serves.
City of Raleigh Charter Section 3.9 regulates private transactions between the City and its
officials and employees. The Charter states:
No member of the City Council, official, or employee of the City of Raleigh shall be financially
interested, or have any personal beneficial interest, either directly or indirectly, as agent,
representative, or otherwise, in the purchase of, or contract for, or in furnishing any materials,
equipment or supplies to the City of Raleigh, nor shall any official or employee of the City of
Raleigh accept or receive, or agree to accept or receive, directly or indirectly, from any
person, firm or corporation to whom any contract may be awarded or from whom any
materials, equipment or supplies may be purchased by the City of Raleigh, by rebate, gift, or
otherwise, any money or anything of value whatsoever, or any promise, obligation or contract
for future reward or compensation, for recommending or procuring the uses of any such
materials, equipment or supplies by the City of Raleigh; no member of the City Council, official
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or employee of the City of Raleigh shall for his own personal benefit operate, directly or
indirectly, any concession in any building or on any lands of the City of Raleigh, nor shall any
official or employee of the City of Raleigh bid for or be awarded any contract granting
concessionary rights of any nature or kind from the City of Raleigh; it shall be unlawful for
any member of the City Council, official or employee of the City of Raleigh to bid for or to
purchase or to contract to purchase from the City of Raleigh any real estate, equipment,
materials, or supplies of any nature or kind whatsoever, either directly or indirectly, at either
public or private sale, either singly, or through or jointly with any other person.
1.11 Proposer Expenses
The City of Raleigh will not be responsible for any expenses incurred by any firm in the
development of a response to this RFQ or any other activities associated with this
procurement including but not limited to any onsite (or otherwise) interviews and/or
presentations, and/or supplemental information provided, submitted, or given to City of
Raleigh and/or its representatives. Further, the City of Raleigh shall reserve the right to cancel
the work described herein prior to issuance and acceptance of any contractual
agreement/purchase order by the recommended firm even if the awarding authority for each
entity has formally accepted a recommendation.
1.12 Proposer Acceptance
Submission of any proposal indicates a Proposer's acceptance of the conditions contained
in this RFQ. The City of Raleigh has the sole discretion and reserves the right to cancel this
RFQ, and to reject any and all proposals, to waive any and all informalities and/or
irregularities, if it is deemed to be in the City of Raleigh's best interests to do so. The City of
Raleigh reserves the right to accept or reject any or all of the items in the proposal, and to
award the contract in whole or in part and/or negotiate any or all items with individual firms if
it is deemed in the City of Raleigh's best interest. Moreover, the City of Raleigh reserves the
right to make no selection if proposals are deemed not in the best interest of the City of
Raleigh.
2. QUALIFICATIONS PACKAGE
Submittal responses must follow the format outlined below. The City may reject as non-
responsive at its sole discretion any submittal that does not provide complete and/or
adequate responses or departs in any substantial way from the required format.
2.1 Request for Qualifications Required Document Format
Responses should be divided using tabs to separate each section. The package shall not
exceed 60 pages excluding tab separators and mandatory forms, listed sequentially as
follows:
Tab 1: Cover Letter
Provide an introduction letter summarizing the unique qualifications of your firm to
meet the needs of this project. This letter should be presented on the firm's official
letterhead and signed by an authorized representative who has the authority to enter
into a contract with the City on behalf of the firm. Include the name, address,
telephone and email address of the individual who serves as the point of contact for
this solicitation. The cover letter must include the full firm name as registered with the
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NC authorizing agency, mailing address(es), website address, telephone number(s)
and licensure number(s). Include a paragraph listing all issued addenda and initial
receipt of each addendum.
Tab 2: Corporate Background and Experience
Include background information on the firm and provide detailed information regarding
the firm's experience with similar projects. Provide a list of all similar contracts
performed in the past five (5) years, accompanied by at least three (3) references
(contact persons, firm, telephone number and email address). Include the total
amount invoiced for each listed project, the length of the project, and list of personnel
involved in the project who are also proposed for the subject project named in this
solicitation. Failure to provide a list of all similar contracts in the specified period may
result in the rejection of the firm's proposal.
The evaluation team reserves the right to contact any or all listed references, and to
contact other public entities regarding past performance on similar projects.
Tab 3: Project Understanding, Approach and Schedule
Provide a comprehensive narrative, outline, and/or graph demonstrating the firm's
understanding and approach to accomplishing the tasks outlined in the Scope of Work
section of this RFQ. A description of each task and deliverable and the schedule for
accomplishing each shall be included.
Tab 4: Team Firm, Experience and Certifications/Qualifications
This section must include the proposed staffing, deployment and firm of personnel to
be assigned to this project. The Proposer shall provide information as to the
qualifications and experience of all executive, managerial, legal, and professional
personnel to be assigned to this project, including resumes citing experience with
similar projects and the responsibilities to be assigned to each person. A project-
specific firm chart which clearly illustrates the roles, responsibilities, and the reporting
relationships of each team member should be included.
This section must include the proposed staffing, deployment and organization of
personnel to be assigned to this project. For sub-consultants, the primary staff
members participating on the project should be identified.
Tab 5: Any project where there were legal or technical problems encountered
and the final resolution(s).
Please include a brief narrative of projects in which your firm has been involved in the
last five (5) years which have experienced legal or technical problems. The narrative
should briefly describe the problem, describe the final solutions or outcomes, and
describe how your firm was involved in the outcomes.
Litigation/Claims: Please include responses to the below items. If yes to any of the
questions below, list the project(s), dollar value, contact information for owner and
provide a full explanation with relevant documentation for projects for which work has
been performed during the last five years.
a. Has your company ever failed to complete work contracted to it?
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___Yes ___No
b. Has your company filed any claims, or had any claims filed against it, within
the last five years?
___Yes ___No
c. Has your company been involved in any suits, mediation, or arbitration with
Local Governments within the last five years?
___Yes ___No
d. Has your company been involved in any suits or arbitration with other
agencies, individuals, or organizations within the last five years?
___Yes ___No
Tab 6: Financial Information
Provide this information in a separate electronic file on a flash drive in a separate
envelope. Review and provide one of the following three (3) financial statement
options:
1. Recent audited or reviewed financial statements prepared by an independent
certified public accountant (CPA) that shall include, at a minimum, a balance sheet,
income statement (i.e., profit/loss statement) and cash flow statement and, if the
audited or reviewed financial statements were prepared more than six (6) months
prior to the issuance of this RFQ, the Proposer shall submit its most recent internal
financial statements (balance sheet, income statement and cash flow statement or
budget with entries reflecting revenues and expenditures from the date of the
audited or reviewed financial statements to the end of the most recent financial
reporting period (i.e., the quarter or month preceding the issuance date of this
RFQ)).
OR
2. Recent compiled financial statements prepared by an independent CPA that shall
include, at a minimum, a balance sheet, income statement (i.e., profit/loss
statement) and cash flow statement and, if the compiled financial statements were
prepared more than three (3) months prior to the issuance of this RFQ, the
Proposer shall submit its most recent internal financial statements (balance sheet,
income statement and cash flow statement or budget with entries reflecting
revenues and expenditures to date), and other evidence of financial stability such
as most recently filed income tax return, evidence of a line of credit/loans/other
type of financing with statement of amount in use/outstanding balance (e.g., a
complete copy commitment letter, loan agreement, billing statement reflecting the
line of credit or statement from lender acknowledging the commitment to fund the
Proposer's stated financing), personal guaranty with copies of personal income tax
filing and statement of net worth or such other evidence that is accurate, reliable
and trustworthy regarding the Proposer's financial stability.
OR
3. Include a certified, signed statement from a licensed CPA regularly engaged in the
review of the firm's financial information verifying the financial viability of the firm.
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