House Relocation Services (Re-Advertisement)

House Relocation Services RFP# 25-26-26C
House Relocation Services
Request for Proposal
RFP#25-26-26C
Proposal Due Date:
May 27, 2026
9:00 AM (Eastern Standard Time)
Contact Person: Virgil D. Smith, Sr.
Title: Construction Coordinator
Phone Number: 252-329-4503
Email Address:
CommunityDevelopment@greenvillenc.gov
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House Relocation Services RFP# 25-26-26C
Date: 5/20/2026
Subject: House Relocation Services
Contact: Virgil Smith, Construction
Coordinator
The City of Greenville, Pitt Community College, along with local and private partners are working together to
create the 50-in-10 Affordable Housing Initiative. The goal is to build 50 affordable homes in and around the
West Greenville area, within the next 10 years. Beginning in August 2025, the City of Greenville & Pitt Community
College began constructing three affordable homes that will be located on Davis, Imperial and Cherry Street. The
homes will consist of 3 bedrooms and 2 bathrooms at approximately 1300-1500 sq. ft. We are seeking proposals
from licensed house relocation contractors. It is the intent of this RFP to have the successful contractor enter
into a Professional Services Contract with the City, for a period of one year. The requirements for submitting a
Proposal are stated in the attached Request for Proposal (the "RFP").
Sealed proposals endorsed House Relocation Services to be furnished to the City of Greenville (the "City") will
be received by the Community & Development Services Department, Community Development Division at 201
W. 5th Street, Greenville, NC or by electronic submission email to Community Development@greenvillenc.gov
no later than May 27, 2026 at 9:00 AM EST. The City reserves the right to reject any or all proposals.
This RFP outlines a description of the services sought and the documents interested firms must submit plainly
marked with the RFP Number and service description as follows:
Request for Proposals
Attention: Virgil Smith
"Name of Company Submitting Proposal"
House Relocation Services
RFP#25-26-26C
Proposals submitted after this deadline or to any location other than that listed above will not be considered.
Firms submitting fewer copies than required will not be considered.
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House Relocation Services RFP# 25-26-26C
SECTION ONE
GENERAL INSTRUCTIONS
1. READ, REVIEW AND COMPLY: It shall be the Vendor's responsibility to read this entire document, review all
enclosures and attachments, and any addenda thereto, and comply with all requirements specified herein,
regardless of whether it appears in these Instructions to Vendors or elsewhere in this RFP document.
2. LATE PROPOSALS: Late proposals, regardless of cause, will not be opened or considered, and will automatically be
disqualified from further consideration. It shall be the Vendor's sole responsibility to ensure delivery at the
designated office by the designated time.
3. ACCEPTANCE AND REJECTION: The City reserves the right to reject any and all proposals, to waive any informality
in proposals and, unless otherwise specified by the Vendor, to accept any item in the proposal.
4. WITHDRAWAL OF PROPOSAL: No proposal may be changed or withdrawn after the time of the proposal due date.
Any modifications or withdrawals requested before this time shall be acceptable only when such a request is made
in writing to the Financial Services Manager.
5. CONFLICT OF INTEREST: Each proposer shall affirm that no official or employee of the City of Greenville is directly
or indirectly interested in this proposal for any reason of personal gain.
6. LOCAL PREFERENCE: The City of Greenville has adopted a Local Preference Policy, Resolution No. 056-13, and a
Professional and other Services Policy, Resolution No. 057-13 that may pertain to this project. For more
information, please see the City of Greenville's webpage at https://www.greenvillenc.gov/government/financial-
services/purchasing.
7. TAXES: Sales taxes may be listed on the proposal, but as a separate item. No charge will be allowed for Federal
Excise and Transportation tax from which the city is exempt.
8. CITY RIGHTS AND OPTIONS: The City, at its sole discretion, reserves the following rights:
* To supplement, amend, substitute or otherwise modify this RFP at any time.
* To cancel this RFP with or without the substitution of another RFP.
* To take any action affecting this RFP, this RFP process, or the Services subject to this RFP that would be in the
best interests of the city.
* To issue additional requests for information or clarification from Offerors or to allow corrections of errors or
omissions.
* To require one or more Service Providers to supplement, clarify or provide additional information for the city
to evaluate the Responses submitted.
* To negotiate a contract with a Service Provider based on the information provided in response to this RFP.
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House Relocation Services RFP# 25-26-26C
9. PUBLIC RECORDS: Any material submitted in response to this solicitation will become a "public record." Proposers
must claim any applicable exemptions to disclosure provided by law in their response to this RFP. Proposers must
identify materials to be protected and must state the reasons why such exclusion from public disclosure is
necessary and legal. The City reserves the right to make all final determination(s) of the applicability of North
Carolina General Statutes 132-1.2, Confidential Information.
10. ACCURACY OF SOLICITATION AND RELATED DOCUMENTS: Each Company must independently evaluate all
information provided by the city. The city makes no representations or warranties regarding any information
presented in this RFP, or otherwise made available during this procurement process, and assumes no responsibility
for conclusions or interpretations derived from such information. In addition, the City will not be bound by or be
responsible for any explanation or conclusions regarding this RFP or any related documents other than those
provided by an addendum issued by the City. Companies may not rely on any oral statement by the city or its
agents, advisors, or consultants. If a Company identifies potential errors or omissions in this RFP or any other
related documents, the Company should immediately notify the city of such potential discrepancy in writing. The
City may issue a written addendum if the City determines clarification necessary. Each Company requesting an
interpretation will be responsible for delivering such requests to the City's designated representative as directed
in RFP Section Three.
11. EXPENSE OF SUBMITTAL PREPARATION: The City accepts no liability, and Companies will have no actionable
claims, for reimbursement of any costs or expenses incurred in participating in this solicitation process. This
includes expenses and costs related to Proposal submission, submission of written questions, attendance at pre-
proposal meetings or evaluation interviews, contract negotiations, or activities required for contract execution.
12. PROPOSAL BINDING: This proposal is binding for a period of ninety (90) days, and by submitting a proposal, you
represent that you have: (1) thoroughly examined and became familiar with the scope of services outlined in this
RFP; and (2) are capable of performing high quality work to achieve the City's 50-in-10 Affordable Housing
Initiative.
SECTION TWO
PROCEDURES
To support this effort, the city is soliciting proposals from qualified house movers to provide professional services
for the relocation of up to (5) residential structures on designated City owned lots in West Greenville. The
awarding contractor shall relocate (2) homes to 703 West Fifth Street, parcel #11383 and 705 West Fifth Street,
parcel #1710 by Spring 2026. The remaining shall be relocated in the Fall of 2026. The intent is to enter into a
Professional Services Contract with the selected firm(s) for a period of one year to provide house moving services
as outlined in this Request for Proposal (RFP).
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House Relocation Services RFP# 25-26-26C
1. Background
The 50-in-10 Affordable Housing Initiative reflects the City's commitment to increasing access to safe, decent,
and affordable housing while fostering neighborhood revitalization in West Greenville. This initiative
represents a collaborative effort between the City of Greenville, Pitt Community College, and local partners
to create long-term housing opportunities for low-to-moderate income households.
The success of the initiative depends on the construction of quality homes and guidance from professional
house movers with professional knowledge of house relocation. It is essential homes reach their intended
location and that transactions are completed efficiently and in adherence to program goals. The contractor
selected through this RFP will play an integral role in advancing the City's housing strategy.
2. Description of Services (Scope of Work)
To achieve the City's goals and utilize the consultants' experience to the best degree possible, the City of
Greenville will require the following:
A. Scope of Services
The successful contractor shall agree to a contract with the City to provide the following including but not
limited to:
1. Pre-Move Preparation
Conduct site visits of origin and destination locations.
o
Obtain all required permits (moving, utility, traffic, and building permits).
o
Prepare houses for relocation (structural bracing, lifting, etc.).
o
2. Transportation & Relocation
Transport the house from its current site to the designated City lot.
o
Coordinate with utility companies, law enforcement, and traffic control for safe movement.
o
Ensure the structure is protected from damage during transport.
o
3. Foundation & Placement
Place the house onto the new foundation, ensuring alignment and stability.
o
Provide a project completion report to the City.
o
B. INSURANCE REQUIREMENTS - For proposal purposes, proposers must submit copies of certificates of
insurance for professional liability. The successful contractor must provide original certificates prior to
commencing services.
The contractor shall carry or, require that there be carried, Workmen's Compensation Insurance for all his
or her employees and any employees of subcontractors in accordance with the State's Workmen"
Compensation Law and shall carry liability insurance under a contractor's public liability insurance policy to
protect against claims arising out of performance of the contract. The Contractor will furnish, to the City,
evidence of comprehensive public liability insurance protecting the City for not less than $300,000 in the
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House Relocation Services RFP# 25-26-26C
event of bodily injury including death and $100,00 in the event of property damage arising out of the work
performed by the Contractor's employees or the employees of any subcontractor in accordance with the
State or local laws governing Workmen's Compensation. Awarded contractor shall provide insurance and
except full responsibility for any and all claims, liabilities and injuries to their person and/ or others as the
result of the execution of the signed contract.
C. TERM OF CONTRACT - The contract period for the successful contractor will be from date of award
through (12) months, as determined by the City. The City of Greenville Community Development Division is
to be billed based on the contractual agreement unless noted otherwise.
D. EVALUATION AND AWARD PROCESS - Issuance of this Request for Proposal (RFP) and receipt of proposals
does not commit the City to award a contract. The City reserves the right to postpone receipt date,
accepting or rejecting any or all proposals received in response to this Request for Proposal (RFP), or to
negotiate with the company submitting an RFP or cancelling all or part of this Request for Proposal (RFP).
E. CONTRACTOR ELIGIBILITY REQUIREMENTS
All licenses to do business in the State of North Carolina must be proper and valid. A copy of all insurance
information and licenses shall be included with the bid package.
All new vendors, including subcontractors/consultants, must register with the City of Greenville's online
portal prior to the rendering goods and services.
Registration as a vendor with the City of Greenville is the responsibility of prime or
subcontractor/consultant and requires the prospective new vendor to submit a W-9, and complete the
registration through the City's vendor portal at the following web address:
https://cityofgreenvillenc.munisselfservice.com/vss.
If the prospective new vendor is only providing service(s) as a subcontractor/consultant, submission of
payment information is not necessary at the time of registration.
Proposers must demonstrate:
A valid North Carolina contractor's license.
At least three (3) years of experience in tree removal, land clearing, and grading.
Access to necessary equipment and trained personnel.
Adequate insurance coverage (general liability, workers' compensation, auto liability).
F. Proposal Requirements
Proposals must include:
1. Cover Letter with company information and contact details.
2. Project Approach including methods, equipment, and safety protocols.
3. Timeline for completing work after notice to proceed.
4. Cost Proposal with itemized pricing
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House Relocation Services RFP# 25-26-26C
5. References from at least three clients for similar projects.
6. Proof of Insurance meeting City requirements.
F. Evaluation Criteria
Activity Eligible Points
Relevant experience and qualifications 30 points
Project approach, equipment, and safety plan 30 points
Cost Competitiveness 25 points
Local vendor 5 points
References and past performance 10 points
Total 100 points
G. Submission Deadline
(A) Instructions and complete specifications for submitting bids will be available on 5/20/2026
(B) The Sealed or electronic submission bid to Community Development@greenvillenc.gov must be
submitted on attached Bid Submittal Sheet (Attachment I). All bids are due by 9:00 a.m.
5/27/2026. to the Community and Development Service of the City of Greenville located on
the 3rd floor of the Municipal Building, 201 West Fifth Street, Greenville North Carolina Attn:
Virgil D. Smith, Sr.
H. Submission Instructions
Proposals must be submitted electronically in PDF format or as hard copies to:
Virgil D. Smith, Sr., Construction Coordinator
City of Greenville
Community and Development Services Community Development
Division 201 West Fifth Street
Email: Community
Development@greenvillenc.gov
Phone: 252-329-4503
Late and incomplete proposals will not be considered.
I. Additional Information
The City reserves the right to reject any or all proposals, waive informalities, and negotiate with the
most qualified proposer. Contractors are responsible for visiting sites before submitting proposals.
All work must comply with applicable City codes, state regulations, and OSHA safety requirements.
Community & Development Services Community Development Division
201 West Fifth Street, 3rd Floor
Greenville, NC 27834
Please complete the following information and return the original document to the City of Greenville
Community & Development Services Community Development Division no later than 9:00a.m May 27,
2026.
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House Relocation Services RFP# 25-26-26C
Attachment I
City of Greenville Community Development Division
House Relocation Services
Bid Submittal Sheet
City of Greenville, North Carolina
The following cost will reflect your bid for the relocation of (5) houses below:
907 Cherry Street- (Current) Parcel #14451
702 Imperial Street-Parcel #85235
609 West 5th Street-Parcel #8019
703 West Fifth Street-Parcel #1710
705 West Fifth Street-Parcel #11383
Total Cost
City of Greenville Community Development Division
House Relocation Services
* Letter of Interest. Provide a letter from Principal(s) of submitting firm.
* Copy of Licenses. State of North Carolina.
* General Qualifications Statement. Provide a summary of firm's ability to perform "Scope of Services"
outlined above.
* Non-Discrimination Certification. Provide a statement attesting to its status as an Equal Opportunity
Employer.
Company Name & Representative signature Date
Firm Name Date
Address Social Security/EIN
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House Relocation Services RFP# 25-26-26C
ATTACHMENT A
GENERAL TERMS AND CONDITIONS
The contract terms provided herein are not exhaustive but shall become a part of any contract issued as a
result of this solicitation. Any exceptions to the contract terms must be stated in the submittal. Any
submission of a proposal without objection to the contract terms indicates understanding and intention to
comply with the contract terms. If there is a term or condition that the firm intends to negotiate, it must be
stated in the proposal. The successful firm will not be entitled to any changes or modifications unless they
were first stated in the proposal. The City reserves the right, at its sole discretion, to reject any or all
submittal package(s) containing unreasonable objections to standard City contract provisions.
1. NONDISCRIMINATION: The contractor, regarding the work performed by it during the contract,
will not discriminate on the grounds of race, color, national origin, sex, age, disability, income-level,
or LEP in the selection and retention of subcontractors, including procurements of materials and leases
of equipment. The contractor will not participate directly or indirectly in the discrimination prohibited
by the Acts and the Regulations as set forth in Appendix E, including employment practices when
the contract covers any activity, project, or program set forth in Appendix B of 49
C.F.R. part 21. Title VI Assurances are attached as Attachment C.
2. SOLICITATIONS FOR SUBCONTRACTS, INCLUDING PROCUREMENTS OF MATERIALS AND
EQUIPMENT: In all solicitations, either by competitive bidding, or negotiation made by the
contractor for work to be performed under a subcontract, including procurements of materials, or
leases of equipment, each potential subcontractor or supplier will be notified by the contractor of
the contractor's obligations under this contract and the Acts and the Regulations relative to Non-
discrimination on the grounds of race, color, national origin, sex, age, disability, income-level, or
LEP.
3. NON-COLLUSION: Respondents, by submitting a signed proposal, certify that the accompanying
submission is not the result of, or affected by, any unlawful act of collusion with any other person
or company engaged in the same line of business or commerce, or any other fraudulent act
punishable under North Carolina or United States law.
4. PAYMENT TERMS: The City agrees to pay all approved invoices Net Thirty (30) days from the date
received and approved. The City does not agree to the payment of late charges or finance charges
assessed by the seller or vendor for any reason. Invoices are payable in U.S. funds. However, the
City shall not be obligated to make payment to the Contractor for any services not performed under
this contract.
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House Relocation Services RFP# 25-26-26C
5. GOVERNING LAW: Any agreement, contract or purchase order resulting from this invitation to bid,
request for proposals or request for qualifications or quotes, shall be governed by the laws of the
State of North Carolina without regard to its choice of law provisions, and venue for any action or
suits arising out of or relating to this contract shall be the North Carolina General Courts of Justice,
in Pitt County, or if in federal court, in the Eastern District of North Carolina.
6. SERVICES PERFORMED: All services rendered under this agreement will be performed at the Contractor's
own risk and the Contractor expressly agrees to indemnify and hold harmless the City, its officers, agents,
independent contractors, officials (elected and appointed) and employees from any and all liability, loss or
damage that they may suffer as a result of claims, demands, actions, damages or injuries of any kind or
nature whatsoever by or to any and all persons or property. Additionally, all work performed under this
Contract shall be performed in a workmanlike and professional manner, to the reasonable satisfaction
of the City, and shall conform to all prevailing industry and professional standards.
7. INDEPENDENT CONTRACTOR: It is mutually understood and agreed that the Seller is an independent
contractor and not an agent of the City, and as such, Contractor, his or her agents and employees shall not
be entitled to any City employment benefits, such as but not limited to vacation, sick leave, insurance,
worker's compensation, pension or retirement benefits.
8. *NEW UPDATE: General Contractor(s) are responsible for ensuring all subcontractors working on the
project are registered as vendors with the City of Greenville and have active registration prior to contract
award. All new vendors, including subcontractors/consultants, must register with the City of
Greenville's online portal prior to the rendering of goods or services.
Registration as a vendor with the City of Greenville is the responsibility of prime or
subcontractor/consultant, and requires the prospective new vendor to submit a W-9, and complete
the registration through the City's vendor portal at the following web address:
https://cityofgreenvillenc.munisselfservice.com/vss
If the prospective new vendor is only providing service(s) as a subcontractor/consultant,
submission of payment information is not necessary at the time of registration. General Contractors
must provide total amounts paid to MWBE subcontractors with each payment application/invoices.
9. VERBAL AGREEMENT: The City will not be bound by any verbal agreements.
10. INSURANCE REQUIREMENTS: Contractor shall maintain at its own expense (a) Commercial General
Liability Insurance in an amount not less than $1,000,000 per occurrence for bodily injury or property
damage; City of Greenville, North Carolina, 200 W. Fifth St. Greenville, NC 27834 shall be named as
additional insured. (b) Professional Liability insurance in an amount not less than $1,000,000 per
occurrence-if providing professional services; (c) Workers Compensation Insurance as required by the
general statutes of the State of North Carolina and Employer's Liability Insurance not less than $1,000,000
each accident for bodily injury by accident, $1,000,000 each employee for bodily injury by disease, and
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