GICC LANDSCAPING INSTALLATION
| Location: | Georgia |
|---|---|
| Posted: | May 21, 2026 |
| Due: | May 29, 2026 |
| Agency: | City of College Park |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 26-51 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
26-51
|
| Bid Title: |
GICC LANDSCAPING INSTALLATION
|
| Category: | CP - Training |
| Status: | Open |
|
Attachment Preview
Request for Proposal
ADVERTISEMENT for
RFP 26-51 GICC LANDSCAPING INSTALLATION
The City of College Park is presently accepting proposals from qualified persons, firms, or companies
for the above-advertised solicitation.
Proposals will be received no later than Wednesday, May 27th, 2026, at 3:00 pm EST
https://www.bidnetdirect.com/georgia/cityofcollegepark
Proposals received after the above date and time, or in any other location other than the Purchasing
Department, will not be considered.
Timeline
Question, Answer, and Clarification Deadline
Must submit questions via the BidNet
Platform
May 15th 2026, 03:00 pm (EST)
https://www.bidnetdirect.com/georgia/cityofcollegepark
Non-Mandatory Pre-Bid
Non-Mandatory Pre-Bid Conference will be held virtually by
our staff and the responsible person(s). To attend the Pre-Bid
Conference: MS Teams
Meeting ID: 214 221 250 546 472
Passcode: dG36iL3d
May 13th, 2026 10:00 am (EST)
RFP Submittal Due Date
https://www.bidnetdirect.com/georgia/cityofcollegepark
03:00 pm (EST)
May 27th 2026
Bidders are required to submit responses to solicitations
electronically. If you need any assistance registering or using
the platform, please call BidNet Direct's Support Team at 800-
835-4603 ext. 2 for assistance.
MS Teams Bid Opening
Meeting ID: 245 387 690 158 9
Passcode: Lm6hU7ow
All minority, woman-owned, and small business owners are strongly encouraged to submit a
proposal for this solicitation. The contract will be awarded to the most responsive offeror, not
always the lowest cost, that is determined to meet the requirements and criteria set forth within the
solicitation.
The City of College Park reserves the right to reject any or all bids based on past performance and
to waive technicalities and informalities and re-advertise.
Purchasing Department
(General Instructions to Offeror)
RFP 26-50 GICC LANDSCAPE INSTALLATION
Page 1
1. If there are any questions whatsoever regarding any portion of the advertised solicitation, it
becomes the responsibility of the person, firm, or company to seek clarification in the form of
an email to the Purchasing Department prior to the deadline for questions, answers, and
clarification.
2. Responses to all/any question(s), in the form of an addendum, will be published with the
corresponding
solicitation
under
the
Bid
Net
Portal
https://www.bidnetdirect.com/georgia/cityofcollegepark
3. It shall be the person, firm, or company’s responsibility to check the BidNet portal and the
City’s website, under the Purchasing Department, for all/any published addenda.
4. If the person, firm, or company is having issues with their submittal prior to the bid opening
they shall contact Bidnet support. This allows the support team to assist in real time and, if
needed, help determine whether an alternate submission method is appropriate prior to the
deadline.
5. The person, firm, or company shall indicate any variation(s) from the specification(s) in writing
and include them with their proposal.
6. The apparent silence of the specifications and any supplement specifications as to any details
or the omission from it of a detailed description concerning any point shall be regarded as
meaning that only the best practices are to prevail and that only materials of first quality and
correct type, size, and design are to be used.
a. All workmanship shall be of first quality.
b. All interpretations of the specification(s) shall be made upon the basis of the statement.
7. All bids shall be awarded to the most responsive and responsible offeror unless additional
criteria and qualifications are established by the solicitation. If no criteria are specified in the
solicitation, the award will be based upon the lump sum price alone.
8. In most cases, proposals shall be evaluated on the following items, but not necessarily in this
order:
a. Cost (not always the winning proposal).
b. Offeror adheres to specifications.
c. Deliverables of good/service(s).
d. Past performance of person, firm, or company to the City of College Park.
9. The City of College Park desires delivery of the material and/or services specified at the earliest
possible time after the date of award.
a. Offeror shall provide an estimated time.
b. An unreasonable delivery proposal may be cause for disqualification of a bid.
10. All prices shall be for delivery, our destination, F.O.B. freight prepaid, and allow College
Park, Georgia, unless otherwise shown. (if applicable)
11. Cash discounts or end-of-month terms should be shown separately, even if terms are net.
12. The City of College Park:
a. Reserves the right to accept or reject any or all bids, due to past performance, etc., and
waive any informality. Further, the City expressly reserves the right to postpone the
opening of proposals for its own convenience and to reject any or all proposals in
response to this RFP without indicating any reasons for such rejection(s).
b. Request and consider the submission of proposal modifications at any time before the
award is made, if such is in the best interest of the City.
c. Request clarification and/or additional information from proposers during the
evaluation process.
RFP 26-50 GICC LANDSCAPE INSTALLATION
Page 2
d. Negotiate with the selected consultant to include further services not identified in this RFP.
o In the event of contract termination, enter contract negotiations with other
qualified companies that submitted acceptable proposals, rather than redoing
the proposalprocess for the project.
o The City of College Park will accept or reject all bids within 90 days from the
date of the bid opening.
13 The bidder or contractor shall provide a copy of the person, firm, or company’s Workers’
Compensation Insurance with a limit of not less than required by the State of Georgia or
otherwise stated in the bid instructions.
14 The bidder or contractor shall provide a copy of the person, firm, or company’s Commercial
General Liability Insurance. (if applicable)
15 Federal or State Sales Tax is inapplicable to the City of College Park.
a. The Tax Identification Number (TIN) is 58-6000542. form provided upon request.
b. Under the Code of Georgia, Charter 88-18, has sales tax-exemption status; form
provided upon request.
c. City of College Park Unique Entity Identifier (UEI) can be provided upon request.
The undersigned on the bid proposal certifies that the person, firm, or company has carefully examined
the instructions to bidders, terms, and specifications applicable to and made a part of this proposal.
The person, firm, or company further certifies; the prices shown in the schedule of items on which the
person, firm, or company is bidding are in accordance with the conditions, terms, and specifications of
the proposal and that any exception taken thereto may disqualify the bid.
SIGNATURE:
DATE:
NOTE: This Request for Proposal (RFP) document is a standard boilerplate form; in addition, take into
consideration that this may not be modified for every RFP.
City of College Park
(Terms and Conditions)
THE CONTRACT: The documents ("Contract Documents") that form the contract (the "Contract") between
Buyer and Seller are the Buyer's purchase order (the "PO") issued to Seller, all documents referenced in the PO
(including without limitation drawings, specifications, instructions, quality assurance requirements and any other
referenced documents), all drawings, specifications and other documents referenced in the Buyer's request for
quotation issued to Seller for the Contract (unless and to the extent such documents are excluded from the
Contract by express provisions in, and not by mere omission from, the PO), supplements to the PO issued to
Seller by Buyer, these Terms and Conditions, and all documents referenced in any Contract Documents. What is
required in any one Contract Document shall be deemed required by all Contract Documents and the Contract.
Where there is any conflict or inconsistency between the provisions in one or more of the Contract Documents,
the provision entitled ORDER OF PRECEDENCE shall be controlling, unless otherwise agreed in a writing
signed by the representative (or his/her successor) of Buyer who signed the PO.
ACCEPTANCE: The acceptance by Seller that forms the Contract shall be deemed conclusively to have occurred
upon Seller's acknowledgment of the PO, shipment of any goods, performance of any services, or commencement
of any work on supplies or goods covered by the Contract. Any acceptance by Seller on purported terms and
RFP 26-50 GICC LANDSCAPE INSTALLATION
Page 3
conditions that differ in any way from the provisions of the Contract shall be effective to form and bind Seller to
the Contract, but such terms and conditions shall not become part of, or in any way alter, amend, or otherwise
modify any of the provisions of the Contract. Any shipment of goods, performance of services, or commencement
of work on supplies by Seller shall be deemed to be only upon the terms and conditions contained in the Contract,
except to the extent that Buyer may otherwise expressly consent in a writing signed by the representative (or
his/her successor) of Buyer who signed the PO. Seller agrees that Buyer's acceptance or payment for any
shipment of goods or similar act of Buyer shall not be claimed or construed to constitute such consent.
DELIVERY: (a) Delivery must be in strict compliance with the schedule contained in the Contract and shall be
made by Seller at such times and places and of such items and quantities as may from time to time be specified
by Buyer. If Seller fails to meet its scheduled delivery dates and Buyer elects to call for expedited shipments,
Seller will pay the difference between the method of shipping specified and the actual expedited rate incurred.
Seller shall be responsible for any additional charges resulting from deviation from Buyer's routing instructions.
If Seller fails to make delivery promptly and regularly, as required under the Contract, Buyer may, in addition to
other remedies available at law, terminate the Contract by giving notice to Seller. Title and risk of loss shall
remain in Seller until goods are delivered to the F.O.B. point specified in the Contract. Notwithstanding such
delivery, Seller shall bear the risk of loss or damage to goods purchased hereunder from the time that Buyer gives
notice of rejection of goods pursuant to the inspection provisions of this Contract. If Seller encounters or
anticipates difficulty in meeting the delivery schedule, Seller shall immediately notify Buyer in writing, giving
pertinent details; provided, however, that such data shall be informational only in character and shall not be
construed as a waiver by Buyer of any delivery schedule or date or of any rights or remedies of Buyer provided
by law or the Contract. Parts fabricated in excess or in advance of Buyer's release are at Seller's risk. Buyer
reserves the right, without loss of discount privileges, to pay invoices covering items shipped in advance of the
schedule on the normal maturity after the date specified for delivery. (b) Packaging and packing of items to be
delivered by Seller under the Contract shall ensure safe arrival at their destination, secure the lowest
transportation cost, conform to the requirements of common carriers, and, in any event, comply with Buyer's
minimum specifications.
INSPECTION: Buyer shall have the right to inspect the goods and/or services supplied hereunder at any time
during the manufacture or fabrication thereof at Seller's facilities or elsewhere. Such inspection may include,
without limitation, raw materials, components, work in process, and completed products, as well as drawings,
specifications, and released data. Final inspection and acceptance shall be after delivery to the delivery point
designated by Buyer. If any inspection or test is made by Buyer at Seller's facility or elsewhere, Seller shall
provide reasonable facilities and assistance for the inspection personnel. Buyer may reject all goods supplied
hereunder which are found to be defective. Goods so rejected may be returned to Seller at Seller's expense. No
inspection, examination or test, regardless of extensiveness or type, and no approval given in connection with
any such inspection, examination or test, whether under the Contract or another contract for the same or similar
goods and/or services, shall relieve Seller, or be claimed by Seller to relieve it, of any obligation to comply fully
with all requirements of the Contract, including the obligation to produce goods and/or services that conform to
all requirements of the drawings, specifications and other Contract Documents. At Buyer's request, Seller shall
repair or replace defective goods and/or services at Seller's expense. Failure to inspect goods and/or services,
failure to discover defects in goods and/or services, or payment for goods and/or services shall not constitute
acceptance or limit any of Buyer's rights, including without limitation those under the WARRANTY provisions
of the Contract. In the event inspection reveals a defect or defects and schedule urgency requires that the defect
or defects be corrected by Buyer to support production, all costs of such correction, including without limitation
installation and removal, will be charged to Seller; such charges will also include time and material and
appropriate indirect and overhead expenses. Seller shall maintain an inspection system acceptable to Buyer
covering the goods and/or services furnished hereunder.
OVER SHIPMENT: Goods shall not be supplied in excess of quantities and shipping tolerances, if any, specified
in the Contract. Seller shall be liable for handling charges and return shipment costs for any excess quantities,
and unless Seller agrees to pay for such costs, the over-shipped material will be retained by Buyer at no cost.
RFP 26-50 GICC LANDSCAPE INSTALLATION
Page 4
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