Winter Coat Program

Location:	Pennsylvania
Posted:	Jan 16, 2026
Due:	Feb 20, 2026
Agency:	State Government of Pennsylvania
Type of Government:	State & Local
Category:	84 - Clothing, Individual Equipment, and Insignia
Solicitation No:	25-RFA-17369
Publication URL:	To access bid details, please log in.

General Information

Department for this solicitation:

Procurement

Date Prepared:

01/13/26

Types:

RFA

Advertisement Type:

Service

Materials

Service & Materials

PW Construction

Agency Construction

Real Estate

Solicitation/Project#:

25-RFA-17369

Solicitation/Project Title:

Winter Coat Program

Description:

The Department of Human Services (DHS) is seeking applications for an organization to obtain a minimum of 5,500 coats for all-sized boys, girls, and young adults. The selected Applicant shall work with a coat manufacturer to procure the coats and shall store the coats and transport them to regional locations designated by the Department. The selected Applicant shall collaborate with the Department so that the County Assistance Offices (“CAO”) may retrieve and distribute these coats to children and young adults served by the local CAOs.

Department Information
Department/Agency:	Department of Human Services "prior DPW"	Delivery Location:
County:	Statewide	Duration:	1 Year

Contact Information
First Name:	Jennifer	Last Name:	Koch
Phone Number: (XXX-XXX-XXXX)	717-736-7105	Email:	RA-pwrfaquestions@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	01/16/26
Solicitation Due Date:	02/20/26	Solicitation Due Time:	12:00 PM
Solicitation Opening Date:	02/20/26	Solicitation Opening Time:	12:01 PM
Opening Location:	This Is Not A Public Opening
No. of Addendums:	0

Amended Date:	01/16/26

Related Solicitation Files

Original Files

	25-RFA-17369 Winter Coat Program.pdf
	Appendix A - Application Cover Sheet.pdf
	Appendix B - Trade Secret Confidentiality Proprietary Information Notice From.pdf
	Appendix C - Cost Submittal.xlsx
	Appendix D - Worker Protection and Investment Certification.pdf
	Appendix E - Grant STCs with DHS Addendum and Audit Clause.pdf

Attachment Preview

REQUEST FOR APPLICATIONS FOR

Winter Coat Program

ISSUING OFFICE

Commonwealth of Pennsylvania

Department of Human Services

Bureau of Procurement and Contract Management

Room 528 Health and Human Services Building

625 Forster Street

Harrisburg, PA 17120

RFA NUMBER

25-RFA-17369

DATE OF ISSUANCE

January 16, 2026

REQUEST FOR APPLICATIONS FOR

Winter Coat Program 25-RFA-17369

TABLE OF CONTENTS

CALENDAR OF EVENTS

Part I - GENERAL INFORMATION

Part II - CRITERIA FOR SELECTION

Part III - TECHNICAL SUBMITTAL

Part IV – COST SUBMITTAL

APPENDICES

APPENDIX A, APPLICATION COVER SHEET

APPENDIX B, TRADE SECRET CONFIDENTIAL PROPRIETARY INFORMATION

NOTICE FORM

APPENDIX C, COST SUBMITTAL WORKSHEET

APPENDIX D, WORKER PROTECTION AND INVESTMENT CERTIFICATION

FORM

APPENDIX E, STANDARD TERMS AND CONDITIONS, ADDENDUM TO TERMS

AND CONDITIONS AND AUDIT CLAUSE A/B

CALENDAR OF EVENTS

The Commonwealth will make every effort to adhere to the following schedule:

Activity

Responsibility

Date

Deadline to submit questions via email to RA-

PWRFAQUESTIONS@PA.GOV

Potential

Applicants

January 26, 2026

12:00 PM EST

Answers to Potential Applicant questions posted to the

Department of General Services website at

http://www.emarketplace.state.pa.us/Search.aspx no later

than this date.

DHS

February 4, 2026

Please monitor this website for all communications regarding

this Request for Applications.

Potential

Applicants

Ongoing

Application must be received by the Issuing Office at RA-

PWRFAQUESTIONS@PA.GOV as provided in Part I,

Sections I-10 and I-11.A.

Applicants

February 20,

2026

12:00 PM EST

PART I

GENERAL INFORMATION

I-1. Purpose. This Request for Applications (“RFA”) provides to those interested in submitting applications

for the subject procurement (“Applicants”) sufficient information to enable them to prepare and submit

applications for the Department of Human Services’ (“Department”) consideration on behalf of the

Commonwealth of Pennsylvania (“Commonwealth”) to satisfy a need for Winter Coat Program

(“Project”). This RFA contains instructions governing the requested applications, including the

requirements for the information and material to be included; a description of the service to be provided;

requirements that Applicants must meet to be eligible for consideration; general evaluation criteria; and

other requirements specific to this RFA.

I-2. Issuing Office. The Department’s Office of Administration, Bureau of Procurement and Contract

Management (“Issuing Office”) has issued this RFA on behalf of the Commonwealth. The sole point of

contact in the Commonwealth for this RFA shall be Jennifer Koch, RA-PWRFAQUESTIONS@PA.GOV,

the Issuing Officer for this RFA. Please refer all inquiries to the Issuing Officer.

I-3. Overview of Project. The annual Winter Coat Program has been implemented for more than ten years

and provides winter coats to the children and young adults served by the County Assistance Offices

(“CAO”). The children and young adults identified to receive the winter coats are determined by each

participating CAO.

I-4. Objectives.

A. General. The objective of this RFA is to secure an organization to administer the Winter Coat

Program so vulnerable children and young adults of the Commonwealth can remain warm and

protected against the harsh elements of the winter months.

B. Specific. The Department’s specific objective is to work with an organization to obtain a minimum

of 5,500 coats for all-sized boys, girls, and young adults. The selected Applicant shall work with a

coat manufacturer to procure the coats and shall store the coats and transport them to regional locations

designated by the Department. The selected Applicant shall collaborate with the Department so that

the CAOs may retrieve and distribute these coats to children and young adults served by the local

CAOs.

I-5. Type of Agreement. The Department intends to award one grant agreement as the result of this RFA. If

the Department enters into an agreement, it will be a cost reimbursement with firm fixed rate agreement

containing the Standard Grant Terms and Conditions as shown in Appendix E of this RFA. The

Department, in its sole discretion, may undertake negotiations with Applicants whose applications, in the

judgment of the Department, show them to be qualified, responsible and capable of performing the Project.

I-6. Rejection of Applications. The Department, in its sole and complete discretion, may reject any

application received as a result of this RFA.

I-7. Incurring Costs. The Commonwealth and the Department are not liable for any costs an Applicant incurs

in the preparation and submission of its application, in participating in the RFA process, or in anticipation

of agreement award.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Winter Coat Program

Attachment Preview

See also