Item # 1:
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Conference spaces within a hotel on May 9, 2026 in Central Illinois for the Illinois State Board of Education, Teacher of the Year Banquet. Preferred locations are Bloomington, Normal, Peoria, Champaign, and Springfield. (Vendor will be awarded based on the ability to accommodate all requirements and the total of the room rental, a/v, beverage total, the catering total for 1050 attendees, and the price per plate.) One meeting room for ISBE staff and volunteers to use for supply storage, breaks, and dinner during the event. Banquet-style seating. Estimated attendance 30. One meeting room for student performer volunteers to use for supply storage, breaks, and dinner during the event. Banquet style seating. Estimated attendance 30. Adjacent space for registration process and signage near main entrance to direct guests for easy navigation. There should be 8 small registration tables with linens and seating for 2 at each table spread throughout. There should also be an area for attendees to take photos in front of a backdrop/step-and-repeat Estimated attendance 700 to 1,050 People. Banquet room for dinner service, seating for 10 at each round table; linens on each table. There should also be floor space for student performances -groups of approximately 15 students. There should be a stage area with a podium where awardees will be recognized. Estimated attendance 700 to 1050 People. Parking should be complimentary. Alternate conference date is 5/16/26 if no availability on 5/9/26. All service charges and applicable fees should be included in total. SEE RFQ FOR FULL DETAILS.
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This item is narrative
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Item # 2:
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985
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12
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Audiovisual Equipment Needed within the Space on 5/9/26: Single use of 4 Flying Projectors in the Ballroom, 4 Ballroom Drop Down Screen, 1 Standing Podium, 1 Handheld Wireless Microphone, Wi-Fi for ISBE staff and event guests, Lighting for the student performers; Projection of student performances on screens; Microphones to amplify performance, 8-10 headset walkie talkies for coordinating run of show. Total should include any service charges or related fees. SEE RFQ.
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NIGP Code:
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985-12
Audio and Video Equipment and Accessory Rental or Lease
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1.0
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EA - Each
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Additional NIGP Code
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962-76
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Item # 3:
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961
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15
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Catering for Conference Services May 9, 2026 in Central Illinois. Preferred locations: Bloomington, Normal, Peoria, Champaign and Springfield. There will be the main dinner banquet (plated dinner) for 700-1,050 guests, a Student Dinner of 30 guests, and a Staff/Volunteer Dinner of 30 guests. A Soda/water bottle bar free to attendees and a cash bar will be available for guests from 4PM-9:30PM. All service charges and applicable fees should be included in total. PLEASE SEE ATTACHED RFQ SPECIFICATIONS.
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NIGP Code:
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961-15
Concessions, Catering, Vending: Mobile and Stationary (See Class 905 for Airport Concessions)
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1.0
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EA - Each
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Additional NIGP Code
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962-76
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Item # 4:
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971
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30
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Lodging/Hotel rooms- Direct-billed hotel rooms needed for 30 people (8 rooms needed for night before (5/8/26), and 22 rooms needed for the night of the event (5/9/26). Hotel room rate of $110 before taxes. All taxes and applicable fees should be included in total and should equal $4,950 or less.
Hotel room block for 200 (170 will be paid by the individual).
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NIGP Code:
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971-30
Hotel and Motel Accommodations, Including Lodges, Resorts, Bed/Breakfast Inns, etc., Rental or Lease
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30.0
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EA - Each
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