Mt. Hope Ave Sidewalk Project

PROJECT MANUAL
for the
Mount Hope Avenue Sidewalk Project
MeDOT WIN NUMBER 028458.00
City of Bangor Proposal P27-29
CITY OF BANGOR, MAINE
Engineering Department
SEPTEMBER 23, 2026
ERIC BARON, P.E.
ASSISTANT DIRECTOR OF ENGINEERING DEPARTMENT

PROJECT: MeDOT WIN 028458.00 MOUNT HOPE AVENUE SIDEWALK PROJECT
TABLE OF CONTENTS
SECTION TITLE PAGE
A Notice to Contractors A1
B Information for Bidders B1 - B4
C Bid Form C1 - C9
D Contract Agreement D1 - D18
E Special Provisions E1 - E3
F Technical Specifications F1
MDOT Special Provisions
and specifications

SECTION A
NOTICE TO CONTRACTORS
Bids are requested for the
Mount Hope Avenue Sidewalk Project
MeDOT WIN 028458.00
The project includes constructing a new 6'wide sidewalk along Mount Hope Avenue in Bangor,
Maine, and will include 15 new catch basins, 4 drain manholes, 1,663 linear feet of storm drain,
concrete curb placement,and other incidental work. The Project is located along a portion of
Mount Hope Avenue starting near Saratoga Avenue and extending easterly 0.45 miles towards
Hogan Road, Bangor, Maine.
For consideration, the attached bid form sealed in an envelope, distinctly marked: "PROPOSAL
P27-29: MOUNT HOPE AVENUE SIDEWALK PROJECT" must be received at the Office
of the City of Bangor Purchasing Agent by 2:00 PM, Wednesday, October 14, 2026.
Submissions of the documents can be completed by:
Hand Deliver to Purchasing Dept., Bangor City Hall, 73 Harlow Street, Bangor, ME or US Post
Office addressed to 73 Harlow Street, Purchasing Department, Bangor, Maine 04401.
A non-mandatory informational pre-bid meeting will be held in the Paul Bunyan Room at
Bangor City Hall, 73 Harlow Street Bangor, ME on September 30, 2026 at 9 AM.
Proposals will be publicly opened at the time stated above at the Bangor City Hall, in the Paul
Bunyan Room, 73 Harlow Street, Bangor Maine. A tabulation of all received proposals will be
posted on the City's website as soon as possible after the opening date. Visit
www.bangormaine.gov/bids for results. The "Show Closed/Awarded/Cancelled Bids" box must
be checked to see the proposal information.
Bid security in the amount of 5% of the bid price will be required in the form of cash, a certified
check or bid bond. All work shall be governed by State of Maine Department of Transportation,
"Standard Specification," revision of March 2026, and "Standard Details," revision of March
2026. The right is reserved to reject any and all bids or to waive informalities or defects in bids
if it is deemed to be in the best interest of the City of Bangor. Basis of award of the Contract is
determined by the lowest qualified bidder. The lowest bidder must have successfully
completed a Highway or project-specific prequalification for Bangor to be considered for
the award of this contract.
All questions regarding any of the above items are to be directed to the bids@bangormaine.gov
email. Questions will be received until 4:30 PM on Wednesday, October 7, 2026. An
addendum will be posted to the City website on Friday, October 9, 2026. Hardcopies of the
Plans and Specifications may be obtained at the City of Bangor Engineering Department, 73
Harlow Street, Bangor, Maine 04401, for a one hundred dollar ($100.00) charge. If plans need
to mailed, an additional fee of $40.00 will be charged. Electronic copies of plans and
specifications are available on the City's website.
A-1

PROJECT: MeDOT WIN 028458.00 MOUNT HOPE AVENUE SIDEWALK PROJECT
SECTION B
INFORMATION FOR BIDDERS
Mount Hope Avenue Sidewalk Project
MeDOT WIN 028458.00
The project includes constructing a new 6'wide sidewalk along Mount Hope Avenue in
Bangor, Maine, and will include 15 new catch basins, 4 drain manholes, 1,663 linear feet
of storm drain, concrete curb placement, and other incidental work. The Project is
located along a portion of Mount Hope Avenue starting near Saratoga Avenue and
extending easterly 0.45 miles towards Hogan Road, Bangor, Maine.
Description of Work
The work contemplated under the terms of this contract consists of the following general
items of work:
* Remove and/or trim trees as shown on the plans.
* Install new catch basins and stormdrain as shown on the plans.
* Repair existing roadways where storm drains are installed.
* Excavate existing material, place fill and new gravel where needed and pave with 2
inches of 9.5mm HMA pavement for sidewalk, as shown on the plans.
* Regrade ditch areas as shown on the plans.
* Place new curbing as shown on the plans.
* Provide new ADA compliant detectable warning fields.
* Loam, seed and perform other work as shown on the plans, such as remove and
relocate signs and mailboxes.
Definitions
The following terms or, in the case of Owner, Engineer, or Contractor, the singular
pronouns used in their place, shall have the following meanings within the context of this
Contract:
Owner - The City of Bangor, Maine acting through its duly authorized representatives
Engineer - The Bangor City Engineer or their duly authorized representatives
Contractor - The individual, firm, or corporation to whom the contract has been awarded
whether acting on their own or through subcontractors or employees
Contract - The Contract shall be deemed to include the Notice to Contractor, Information
for Bidders, the Bid Form, the Contract Agreement, the Specifications and Plans, any
addenda which may be issued to any of the
B-1

PROJECT: MeDOT WIN 028458.00 MOUNT HOPE AVENUE SIDEWALK PROJECT
foregoing, and all other provisions which may be required by law to be included in this
contract whether actually included or not.
Bid Security
Each bidder must submit with their bid a certified check, bid bond or cash in the amount
of 5% of their total bid price as their guarantee that the bidder will enter into the Contract,
if awarded. Said check, bid bond, or cash will be returned to all except the two (2) lowest
bidders immediately following the opening of bids, and the remaining sureties will be
returned after the Owner and Contractor have executed the Contract. If the Contract has
not been awarded within thirty (30) days of the bid opening the surety will be returned at
any time thereafter to any bidder who so requests, so long as they have not been notified
of the acceptance of their bid.
Withdrawal of Bids
The Owner may consider informal any bid not in accordance with the provisions hereof
and may waive any informalities in, or reject, any or all bids. Any bidder may withdraw
their bid prior to opening of the bids. Any bid received after the time and date specified
will not be considered. No bidder may withdraw their bid within 30 days after the actual
bid opening.
Bid Submitted
Bids must be submitted on the prescribed form and all blank spaces must be filled in, in
ink, in both words and figures. The price quoted in the bid shall be for the total project,
complete and shall include all labor, tools, materials, supplies, equipment, and all else
necessary for or incidental thereto.
Qualified Bidder
The Owner may make such investigations as he may deem necessary to determine the
ability of any bidder or bidders to perform the work, and the bidder(s) shall furnish to the
Owner all such information and data pertinent to this investigation as the Owner may
request. The Owner reserves the right to reject any bid after evidence submitted or
investigation of the bidder fails to satisfy the Owner that such bidder is properly qualified
to carry out the obligations of the Contract and to complete the work contemplated
therein. Conditional bids will not be accepted.
Basis of Award
The Contract will be awarded to the Contractor submitting the lowest bid. In the case
where the Contractor submitting the low bid is found to not be properly qualified to carry
out the work, then the Contract will be awarded to the lowest qualified bidder.
B-2

PROJECT: MeDOT WIN 028458.00 MOUNT HOPE AVENUE SIDEWALK PROJECT
Bidder's Obligation
At the time of the opening of the bids it will be presumed that each bidder will have
inspected the site and will have thoroughly familiarized themself with the Contract
documents, including the plans, specifications, and any addenda which may have been
issued thereto. Failure of the bidder to receive and examine any form, instrument, or
document, or to visit and examine the site itself will not in any way relieve the successful
bidder from any obligation in respect to their bid or to the terms of this contract.
Bid Security Forfeited
Should the bidder to whom the Contract is awarded fail for any reason to execute the
Contract and to furnish a satisfactory bond within the time specified, the Owner may
determine that the bidder has abandoned the Contract, that their bid shall be considered
null and void and that the surety accompanying the bid shall be forfeited to and be
retained by the Owner as liquidated damages, and the Contract may be awarded to
another bidder. After the execution of the Contract and acceptance of the bond by the
Owner, the surety accompanying the successful bidder's bid shall be returned
Work Under City Engineer
All work under this project shall be under the direct supervision of the City Engineer and
all decisions by them pertaining to the new construction shall be final and binding. If
initial line and grade are requested by the Contractor, the engineering staff of the City of
Bangor will establish line or points with grades at no cost to the Contractor; however, it
shall be the responsibility of the Contractor to establish and maintain such additional
layout, including batter boards if so directed by the Engineer, as may be required to
properly complete the work.
No interpretation of the meaning of the plans, specifications or other Contract documents
will be made to any bidder orally. Every request for such interpretation must be in writing
and must be addressed to the Purchasing Department by email: bids@bangormaine.gov,
and to be given consideration must be received prior to the deadline for bidder questions.
Any and all such interpretations and any supplemental instructions will be posted to the
City's website at https://www.bangormaine.gov/Bids.aspx prior to the bid opening date.
Failure of any bidder to receive any addenda or interpretation will not relieve the bidder
of their obligation under the bid submitted. All addenda so issued will become an integral
part of the Contract documents.
The bidder is hereby notified that the construction terms and conditions set forth in the
Contract documents will be rigidly enforced, that it is the intention of the Owner to
maintain full time inspection during the period of construction, and that only first quality
materials and workmanship will be accepted. Neither the fact of such inspection, nor the
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PROJECT: MeDOT WIN 028458.00 MOUNT HOPE AVENUE SIDEWALK PROJECT
omission thereof, will imply acceptance by the Owner of any or all of the work performed
under this contract or relieve the Contractor of any responsibility for the successful
completion of all the terms of this Contract subject to final inspection and review by the
Owner.
The City of Bangor is a municipal corporation duly organized under the laws of the State
of Maine and therefore is not required to file proof of exemption to the Maine State sales
tax.
Time of Completion
All work shall be completed by September 30, 2027. After which time liquidated
damages will be assessed at $650.00 (dollars) a calender day.
B-4

NOTICE
Bidders:
Please use the attached "Request for Information" form when submitting
questions concerning specific Contracts that have been advertised for Bid,
include additional numbered pages as required. RFI's may be faxed to
or submitted via e-mail to .
These are the only allowable mechanisms for answering Project specific
questions. The Municipality will not be bound to any answers to Project
specific questions received during the Bidding phase through other
processes.
When submitting RFIs by Email please follow the same guidelines as
stated on the "Request for Information" form and include the word "RFI"
along with the Project name and Identification number in the subject line.

Municipality of ____________________
REQUEST FOR INFORMATION
Date: _______________ Time: __________
Information Requested: WIN: __________ Town(s): _________________________
_______________________________________________________________________________
_______________________________________________________________________________
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_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
___________________
Request by: _______________________________ Phone: (______)_____________________
Bid Date: _________________________________ Fax: (_____)________________________
Complete top portion of form and transmit to the number listed in the Notice to Contractors
RFI No: ________
RFI received: __________________________________________
Response:____________________________________________
____________________________________________________
____________________________________________________
____________________________________________________
____________________________________________________
____________________________________________________
____________________________________________________
____________________________________________________
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Response By:________________________________ Date: __________________

NOTICE
BIDDER'S LIST FORM
All Bidders must submit the Bidder's List Form with
their bid.
The Bidder's List Form contains information required by
USDOT.
The Bidder's List Form must be completed by each Prime
Contractor.
A copy of the new Bidder's List Form and instructions for
completing it are attached.
The DBE Directory can be found on the MaineDOT
Website at: https://www.maine.gov/mdot/civilrights/dbe/
Questions about the Directory or this form should be sent
to the Civil Rights Office at mary.bryant@maine.gov or by
calling 207-624-3056.
Revised: 5/2025