Environmental Engineering Services for Hurricane Helene

Location:	North Carolina
Posted:	Dec 22, 2025
Due:	Jan 12, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction R - Professional, Administrative and Management Support Services
Solicitation No:	16-101138-000
Publication URL:	To access bid details, please log in.

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Department/Agency

DEQ Number

Project Title

Design Services

Scope of Work

Contact

Telephone

Total Project Budget

Source of Funds

Approved OC-25 #

Publish Date

Closing Date

Submit electronic copy of

Letter of Interest and SF-254

Physical Location

for Fed Ex/UPS Delivery

(Delivery Address):

NCDEQ – Division of Waste Management

16-101138-000

Hurricane Helene Relief Hazardous Waste Section Contract

Environmental Engineering Services for pre-qualified vendors

with no minimum or maximum guarantee of work.

Removal, Assessment, and Remediation of hazardous

materials caused from Hurricane Helene located in Western

North Carolina (See Attachment 1)

Brent Burch

(cell) 919-270-2049

Brent.Burch@deq.nc.gov

Estimated to be $1,000,000.00 for Five (5) years with an option

to extend up to one (1) two-year period to complete ongoing

projects

2025 RCRA Helene Grant

N/A

December 22, 2025

January 12, 2026 at 2:00pm ET

Brent.Burch@deq.nc.gov

Subject line must say: Hurricane Helene HazMat Contract

Note: Email attachment limit is 25 MB.

Must be submitted electronically

NC Licensing Statement

In order to offer engineering and geological services in response to this

solicitation, the proposing firm must be properly licensed to practice

Engineering, and Geology in the State of North Carolina. More information

on the North Carolina state boards may be found at the following websites:

NC Board of Examiners for Engineers & Surveyors:

(http://www.ncbels.org)

NC Board for Licensing of Geologist (http://www.ncblg.org)

STATE BUILDING COMMISSION - SELECTING CRITERIA

In selecting designers, the selection committee should take into consideration qualification information including

such factors as:

1. Specialized or appropriate expertise in the type of project.

2. Past performance on similar projects.

3. Adequate staff and proposed design or consultant team for the project.

4. Current workload and State projects awarded.

5. Proposed design approach for the project including design team and consultants.

6. Recent experience with project costs and schedules.

7. Construction administration capabilities.

8. Proximity to and familiarity with the area where the project is located.

9. Record of successfully completed projects without major legal or technical problems.

10. Other factors which may be appropriate for the project.

a. Demonstrate adequate staff available to address required deliverables in a timely and professional manner

including any proposed design or consultant team members for the project.

b. Be prepared to give exact number of active projects with starting and/or possible end dates.

c. The Division of Waste Management encourages certified Historically Underutilized Businesses (HUBs) to

submit qualifications in response to this advertisement.

d. Designers responding to this advertisement are encouraged to use HUBs in outsourcing and/or

subcontracted project activities.

STATE BUILDING COMMISSION - SUBMITTAL CRITERIA

Proposing firms must submit electronic copies of the Letter of Interest and electronic copies of your current Standard

Form 254 (SF 254) with the information package. The current SF 254 template is located at

http://ncadmin.nc.gov/businesses/construction/forms-documents which is the State Building Commission approved

form.

The Letter of Interest should not exceed ten (10) single-sided pages or five (5) double-sided pages plus the SF 254.

DocuSign Envelope ID: 0E04E043-9CC5-4B17-802E-363E8393AAB0

ATTACHMENT 1

SCOPE OF WORK

HAZARDOUS WASTE SECTION

ENVIRONMENTAL ENGINEERING SERVICES AGREEMENTS

Each of the selected CONTRACTORS must provide, in a manner satisfactory to the

DEPARTMENT, and as authorized on a task order/not-to-exceed basis, technical services to

assess and mitigate hazardous materials container and/or tank removal in Helene Disaster

Declared Counties. Services may include, but are not limited to the following:

A. Preparing site-specific work plans (including technical proposals and cost

estimates) for specific technical tasks.

B. Reviewing site files and conducting site reconnaissance, property

ownership determination, right-of-entry acquisition, and receptor surveys.

C. Conducting various hydrogeologic and contaminant assessment activities,

including well installation, groundwater sampling, surface water and

sediment sampling, soil gas sampling, indoor air sampling, soil sampling,

buried waste sampling, aquifer testing, human exposure assessments

(evaluation of site-specific risks to potential receptor populations from site-

related contamination), and other tasks related to comprehensive assessment

of groundwater, surface water, sediment, soil, soil gas, and indoor air at

designated sites.

D. Developing Initial Site Sampling Plans (ISSP) to ensure proper classification of soils

impacted by waste releases.

E. Conducting sampling of containers and/or tanks to determine proper disposal criteria.

F. Preparing containers and container/tank contents for proper transportation in accordance

with RCRA and DOT requirements.

G. Conducting various geophysical assessment activities

H. Preparing site-specific mitigation plans providing an evaluation of various

mitigation alternatives for groundwater, surface water (including wetlands),

sediment, soil and/or vapor and the preparation of design drawings and bid

documents for various mitigation systems.

I. Coordinating and overseeing demolition of structures including the disposal

of demolition debris.

J. Managing and overseeing specialty and engineering subcontractors,

vendors or CONTRACTOR personnel involved in the installation,

operation, and maintenance of various mitigation systems at designated

DocuSign Envelope ID: 0E04E043-9CC5-4B17-802E-363E8393AAB0

ATTACHMENT 1

sites. The CONTRACTOR shall select subcontractors based on

qualifications and cost using a minimum of three quotes from different firms

unless the work is known not to exceed $5,000 or the CONTRACTOR

demonstrates there are not three firms available to provide quotes. The

DEPARTMENT and the CONTRACTOR shall jointly review all

remediation subcontractor qualifications and quotes and jointly select all

remediation subcontractors. All subcontracts exceeding $500,000, or lesser

amount if so, established by the directive of the DEPARTMENT, shall

comply with Article 8 of Chapter 143 of the North Carolina General Statutes

for formal sealed competitive bids.

K. Preparing and submitting all required permit applications for the

construction and operation of various mitigation systems at designated sites,

including NPDES (National Pollutant Discharge Elimination System), non-

discharge, and air quality permit applications as may be required by the

DEPARTMENT or other governmental agency; development and

implementation of procedures designed to expedite acquisition of such

permits so that site cleanups may proceed as quickly and effectively as

possible.

L. Implementing site-specific mitigation plans, including management and

oversight of all phases of site remediation.

M. Preparing and implementing site-specific health and safety plans, under the

supervision of a qualified health and safety officer, to ensure compliance

with all applicable OSHA regulations for worker safety and for the health

and safety of nearby residential and business communities during all phases

of site assessment and remediation.

N. Preparing and submitting all required reports and any miscellaneous

documentation as requested by the DEPARTMENT or Contract

Administrator according to schedule(s) agreed to by both parties; submittal

of site-specific project status summaries (technical progress, identification

of problems/delays, and cost updates) to the DEPARTMENT at the time of

invoice submittal.

O. Preparing and submitting documents in portable document format (PDF)

and/or digital format (TIFF minimum 300 DPI) as directed by the

DEPARTMENT. All analytical data and specific well and gauging date is

required to be submitted in an Electronic Data Deliverable (EDD) format into

EQuIS by the CONTRACTOR.

DocuSign Envelope ID: 0E04E043-9CC5-4B17-802E-363E8393AAB0

ATTACHMENT 1

2025-2030 CONTRACT AGREEMENT FEE SCHEDULE

Personnel Level

Principal

Senior

Project

Staff

Technician

Draftsperson/CAD

Word

Processor/Clerical

Hourly Rate

If the DEPARTMENT determines that a site-specific scope of work exceeds what is outlined in

the November 2024 Reasonable Rate Document (RRD), it may be augmented on a time and

materials (T&M) basis. These would be exceptional cases, and do not imply that routine

reimbursement is the fee schedule plus T&M.

Bid Quotes

Bid quotes in accordance with the November 2024 RRD may be required for activities that exceed

$5,000.00. At a minimum, the CONTRACTOR shall comply with the requirements of paragraph

J of this AGREEMENT in relation to competitive bidding and all other aspects of Article 8 when

hiring subcontractors for subcontracted activities exceeding $5,000.00.

Subcontractor Fees

Where established in the November 2024 RRD, subcontractors’ costs are not to exceed the

established rate and will be reimbursed at the lesser of the actual invoiced amount or maximum

rate.

Laboratory Fees

The CONTRACTOR is free to use whatever lab that they choose if there is no increase in cost to

the DEPARTMENT, i.e., out of state labs with increased shipping costs. The CONTRACTOR is

responsible for the QA/QC of the lab data and any lab errors that are made.

Due Dates

It is the responsibility of the CONTRACTOR to communicate with your Hazardous Waste Section

Contact about deliverable dates or extensions. The DEPARTMENT reserves the right to reduce

payment for deliverables that are more than 10 business days late by five percent (5%) and an

additional one percent (1%) each day thereafter against the total invoice for work that is late. For

example, if your work is 15 business days late on a $10,000 invoice, then the DEPARTMENT

reserves the right to reduce payment by $1,000.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation Number:	16-101138-000
Project Title:	Environmental Engineering Services for Hurricane Helene
Description:	Environmental Engineering Services for Hurricane Helene - no minimum or Maximum Guranteed
Opening Date:	1/12/2026 2:00 PM
Posted Date:	12/22/2025
Status:	Open
Department:	DEPARTMENT OF ENVIRONMENTAL QUALITY


Solicitation Number * 16-101138-000	Department DEPARTMENT OF ENVIRONMENTAL QUALITY	Status Reason Open
Opening Date 2026-01-12T14:00:00.0000000	Posted Date * 2025-12-22T13:17:12.0000000Z	Commodity Code Engineering procurement and project management services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Michelle Blanchard
Description Environmental Engineering Services for Hurricane Helene - no minimum or Maximum Guranteed

Attachments Advertisement for Environmental Engineering Services for Hurricane Helene 16-101138-000.pdf (223.15 KB)

Environmental Engineering Services for Hurricane Helene

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See also