Furniture, Fixtures & Equipment and Related Services

Location: Texas
Posted: Sep 25, 2026
Due: Oct 30, 2026
Agency: Frisco Independent School District
Type of Government: State & Local
Category:
  • 71 - Furniture
Solicitation No: RFP 894-2027-01-32
Publication URL: To access bid details, please log in.

Bid Information

Type Request For Proposal
Status Issued
Number RFP 894-2027-01-32 (Furniture, Fixtures & Equipment and Related Services)
Issue Date & Time 9/25/2026 09:00:01 AM (CT)
Close Date & Time 10/30/2026 12:00:00 PM (CT)
Question Cut Off Date 10/6/2026 12:00:00 PM (CT)
Notes
Frisco Independent School District (Frisco ISD or FISD) is seeking proposals from qualified vendors for furniture, fixtures, and equipment (FF&E) and related services. Frisco ISD requires experienced vendors capable of supporting projects ranging from individual classroom and department orders to the complete refresh of an elementary, middle, or high school campus.
Responding vendors should be providers of furniture, fixtures, equipment, and related services, including, but not limited to, specification and design assistance, procurement, project management, delivery, installation, punch list completion, and follow-up service. The District anticipates receiving a wide range of responses and may qualify multiple vendors as deemed in the best interest of the District.
Vendors that provide installation, reconfiguration, moving, or related labor services without supplying product are encouraged to respond. Installation-only vendors should indicate this in their response and submit pricing as an hourly or unit rate card, along with any minimum charges. Requirements in this solicitation pertaining to product procurement, manufacturer coordination, and freight do not apply to installation-only vendors. All remaining requirements, including insurance, background checks, site restoration, and punch list participation, apply in full.
Items will be purchased on an as-needed basis. The District does not guarantee minimum or maximum quantities; purchases depend solely on District need. At the time of need, the campus or department will submit specifications, quantities, delivery times, and other relevant information to qualified vendors for quote.
This is a Request for Proposal (RFP) in accordance with TAC 109.41. (See the Financial Accountability System Resource Guide (FASRG) 5.16.1-5.16.7.) It complies with TEC 44.031 and Title 2 of the Code of Federal Regulations (2 CFR) Part 200 requirements. FISD may purchase goods and/or services from vendors qualified through this RFP with local, state, federal, or other grant funds.
NO BID NOTIFICATION REQUEST

Frisco ISD pursues competitive pricing on all purchases. We value our quality vendors and want to keep your firm as a supplier. Therefore, please tell us why you are not bidding on this RFP. We will analyze responses to determine if future changes to our solicitation process are necessary. If you are not interested in this solicitation, please click the ACTIONS button at the top right-hand side of this screen and then click NO BID. Please type your reason in the box provided and then submit your response.
BACKGROUND

Frisco ISD is approximately thirty miles north of Dallas, Texas and encompasses seventy-five square miles in Collin and Denton counties, including most of the city of Frisco and portions of neighboring Plano, McKinney and Little Elm. The District has 12 high schools, 18 middle schools, one intermediate school, 43 elementary schools and three special programs centers serving more than 64,000 students. We employ over 8,850 staff supporting the District’s mission: to know every student by name and need.
BUDGET AND TERM

Frisco ISD's furniture, fixtures, and equipment expenditures for fiscal year 2026 were approximately $7.2 million dollars. We anticipate fiscal year 2027 expenditures will be consistent with those of previous fiscal years. This information is provided solely for planning purposes. The District does not guarantee the quantity or dollar value of purchases made under this solicitation. Procurement of goods and services always depends on District needs. By submitting a response, you agree to provide services to Frisco ISD as the District's need arises (TAC 109.41). You will receive a purchase order (PO) before you provide any goods or services. It will specifically state what is to be purchased and how much will be spent.
The District may establish a competitive range of acceptable proposals as part of the evaluation process. Proposals not in the competitive range will not receive further consideration.

This RFP is not a contract. Purchases must be made with an approved purchase order. A valid purchase order and the Frisco ISD Standard Requirements will serve as a contract. The Frisco ISD Standard Requirements document is an attachment to this solicitation. It must be signed and attached to your response in the Response Attachments tab.
FISD will not accept deviations from our Standard Requirements. Furthermore, Frisco ISD will not accept a proposing entity’s terms & conditions in place of the Districts. Please do not attach.
Deviations or exceptions stipulated in a vendor’s response may result in disqualification. Any language to the effect that the vendor does not consider this RFP to be part of a contractual obligation may result in disqualification of the vendor’s proposal. Vendors must not alter any language in this solicitation or any language in any attachment to this solicitation.


****NO PRODUCTS OR SERVICES SHALL BE PROVIDED BEFORE THE VENDOR RECEIVES A PURCHASE ORDER.

Once approved by Frisco ISD’s Trustees, this qualification will be in effect for the identified term, with the possibility of four (4) one (1) year automatic renewals. Renewals will be automatically issued providing the vendor and Frisco ISD remain in good standing and agree on any changes in pricing or procedure. The final automatic renewal will conclude January 11, 2032.
SCOPE

The purpose of this RFP is to qualify vendors capable of furnishing and installing furniture, fixtures, and equipment to support the operational and educational needs of the District on an as-needed basis. The scope of this RFP includes, but is not limited to, the following:

General Specifications

  • Coordinate with FISD FF&E team to determine individual, classroom, department, and program needs for furniture, fixtures, equipment and any other related services.
  • School refresh and setup for an entire new elementary, middle or high school.
  • Requested brands and specifications are understood to include "or equal", manufacturer names and model numbers are for the purpose of establishing the standard quality, design and utility of the product desired.
  • Frisco ISD requires a dedicated project manager to assist our FF&E team with quotes, delivery and installation.
  • Must have a service location(s) within a one hundred mile radius (100) from Frisco ISD to accommodate district needs.
  • Provide all labor, material, equipment, and supervision to deliver, set up, and install products onsite as specified, in accordance with contract documents.
  • The time of delivery and installation of furniture will be developed by the FISD FF&E team.
  • Installation shall be understood to be full and complete with all furniture to be in "ready-to-use" condition.

Delivery

  • Prior to delivery, contact manufacturers to confirm scheduled shipping and delivery dates. Check with manufacturers weekly until installation is complete to keep status current and avoid last-minute revisions.
  • Delivery trucks must have lift gates and pallet jacks to unload product as FISD locations do not have loading docks.
  • Vendor must coordinate all deliveries with freight carriers and installers, expedite factory ship dates and verify project status with FISD FF&E team.
  • It will be the responsibility of the vendor to make arrangements for shipping, for their drivers and for timely delivery. The vendor is responsible for all freight damage, including replacement costs.
  • Inspect all deliveries for shortages or damage and record findings on the punch list.
  • Provide all debris containment, debris storage, and debris removal as well as provide a clean site at the end of each working day as required by the District representative.

Installation

  • Vendor shall perform work in accordance with good trade practice and in a neat manner to the satisfaction of the School District.
  • Uncart, assemble, and place all products in their desired locations throughout set up location.
  • Assemble units including accessory components in accordance with manufacturer’s instructions and by skilled workers familiar with furnishings installation.
  • The vendor is solely responsible for any damage to structures, furniture, fixtures, or equipment. Vendor must provide follow-up weekly and or bi-weekly reports regarding damage replacements.
  • A walk-through punch list is required, with the FISD FF&E team to verify project completion regarding any open customer service issue(s). This will include providing the FF&E team with weekly or bi-weekly updates of all punch list issues until they are completely resolved to Frisco ISD satisfaction.
  • Remove crating and packing materials from site on same day as furniture is installed.
  • The vendor is required to restore the site both internal and external to the condition previous to start of work at the vendor's expense.
  • Vacuum or broom clean areas where installation takes place.

Warranty

  • Product warranties and guarantees of manufacturers exceeding one year shall remain in effect for the expressed duration.
  • Warranties shall not commence before District's acceptance of installed furniture.
  • Provide copies of the manufacturer's warranty and include warranty for installation.
  • Vendor shall provide a minimum of one (1) year service warranty on all installed items.
  • The vendor shall make repairs or render service within ten (10) working days from notice by the FF&E team for any damages caused by the installer.

Items will be purchased on an as-needed basis. Exact quantities cannot be determined at this time, and the District does not guarantee minimum or maximum quantities; purchases depend solely on District need. At the time of need, the campus or department will submit specifications, quantities, delivery times, and other relevant information to qualified vendors for quote. Quotes must reflect bid pricing.

The FISD Purchasing Department has sole discretion to determine vendor responsiveness and scope eligibility.
EVALUATION PROCEDURE & CRITERIA

A minimum of three (3) staff members (the committee) qualified in the vendor's commodity area, will review responses & qualifications and make recommendations to Frisco ISD Board of Trustees for final approval. The committee may request a meeting with any qualified offeror prior to final selection. Qualifications and responses will be reviewed according to criteria established by TEC 44.031(b).***
In evaluating proposal responses, the following considerations will be taken into account for qualification recommendations:
(1) The purchase price; market price, hourly rate; turn-key service or complete installation scope offered, including uncarting, assembly, placement, and debris removal; discount offered off catalog or price list, or competitiveness of hourly and unit labor rates; delivery terms, freight charges, and any stated minimum charges; (20 points)

(2) The reputation of the vendor and of the vendor's goods or services; services and references of like-sized school districts; K-12 FF&E experience in product supply and/or installation; performance history and length of time in business; (15 points)
*Reference and Reputation Review - The District's evaluation of vendor references is not limited to the written references submitted with a proposal. Frisco Independent School District ("District") reserves the right to contact any reference provided by the vendor, request additional information regarding the vendor's performance, and review publicly available information concerning the vendor's reputation, qualifications, business practices, and performance history, including records maintained by the Better Business Bureau (BBB), cooperative purchasing organizations, governmental entities, educational institutions, and other publicly available sources.

For procurements of comparable scope and value, references and reputation reviews will be evaluated in accordance with established written evaluation guidelines. The District will document all reference and reputation reviews conducted as part of the evaluation process. Documentation shall include, at a minimum, the date of the review, the name of the evaluator, the source reviewed or reference contacted, and a summary of the information obtained and considered during the evaluation. Information obtained through reference checks and reputation reviews may be considered in the evaluation of the vendor's reputation, past performance, responsibility, and overall ability to meet the District's requirements.

(3) The quality of the vendor's goods or services; warranty length and scope, including product warranty and/or installation workmanship warranty; furniture meets district standards, or installer qualifications, including trained or manufacturer-certified crews; responsiveness to damage and repair within ten working days; (25 points)

(4) The extent to which the goods or services meet the district's needs; catalog offers full FF&E scope, or labor scope covers the full range of district needs, including campus refresh, reconfiguration and moves; project management, staging, and punch-list process; capacity to meet district schedule, including crew size and concurrent campus capability; (25 points)

(5) The vendor's past relationship with the district; order accuracy, on-time delivery and installation, and warranty responsiveness; invoicing accuracy and compliance with district protocols; (10 points)

(6) The total long-term cost to the district to acquire the vendor's goods or services; replacement parts availability, or stability and stated term of quoted labor rates; product line longevity, or ability to service and reconfigure furniture already in district inventory; (5 points)

(7) For a contract for goods and services, whether the vendor or the vendor’s ultimate parent company or majority owner; (A) Has its principal place of business in the State of Texas; or (B) Employs at least 500 persons in the State of Texas; (0 points)

(8) Any other relevant factor specifically listed in the request for bids or proposals; (0 points)
*** TEC 44.031 reads districts should consider how vendor evaluation decisions affect its ability to work with historically underutilized businesses (HUBs). However, as a "unit of local government" or “specialized unit of government", not a "state agency," Frisco ISD has limited HUB-specific requirements. Districts are not directly bound by the detailed HUB program in TGC 2161. However, we must:

1. Ensure the purchasing process is fair to all businesses, including HUBs,

2. Follow any HUB programs the Board of Trustees creates, as applicable; and

3. Follow federal rules about working with minority-owned and women-owned businesses when using federal money.

In summary, Frisco ISD upholds fairness, board policies, and applicable federal requirements when working with historically underutilized businesses.

PROPOSAL PROCESS


1. GENERAL INFORMATION: The following instructions are intended to afford proposers an equal opportunity to participate in the proposal process and to provide a predetermined set of criteria representing the District’s business and service requirements. This proposal is governed by the Texas Education Code (TEC), other applicable Texas state statutes, federal statutes and all local FISD Board of Trustees (Board) policies.
2. QUESTIONS CONCERNING THE RFP: All questions regarding this open solicitation must be submitted through IonWave during the question period. Answers will be published to all bidders, all at once, through this system on or before October 8, 2026. Phone or email requests for information will not be acknowledged.
3. PROPOSAL SUBMISSION: Frisco ISD requests electronic responses Please contact Etedal Frias, by email at friase@friscoisd.org, if you require assistance with the online submission process. Your cooperation is appreciated.

Interested vendors must first register in Frisco ISD’s e-bidding system, IonWave . Register, obtain, and submit proposals using IonWave.


4. ADDENDUM: the proposer is responsible for tracking whether an addendum was issued before submitting a proposal. Proposers must be responsive to the RFP and any addendums published.
5. INTERVIEWS: At its discretion, FISD may invite one or more proposers to interview based on a pre-defined agenda and timeline. Said proposer(s) will be notified by e-mail if the District determines demonstrations or interviews are needed. Proposer(s) shall demonstrate their competence, qualifications and/or ability to satisfy the District’s RFP requirements. All expenses associated with the interview will be the responsibility of the proposer.
6. MODIFICATION OR WITHDRAWAL OF PROPOSALS: Proposals may be modified or withdrawn in Ion Wave before the exact hour and date specified as the deadline for receipt of proposals. The proposer must send a written request to the Director of Purchasing to withdraw a proposal after the response deadline.
7. LATE PROPOSALS: Responses submitted after the date and time noted in this RFP shall not be considered.
8. RESPONSIVE & RESPONSIBLE: To be deemed responsive and qualify for evaluation, a proposal must be submitted in time and must materially satisfy all mandatory requirements in this RFP. They must comply with all material and administrative aspects of this solicitation.
** FISD Purchasing Department, at its sole discretion, is authorized to determine if a vendor is responsive and/or within the scope of this solicitation. Proposers must be financially responsible, having enough staff and resources to provide the goods and services requested by Frisco ISD in this solicitation. FISD may request additional documents to consider whether a vendor is financially able to meet the needs stated in this RFP.
9. RECORD RETENTION: All proposal materials and supporting documentation submitted in response to this RFP become the permanent property of FISD and will not be returned to proposer.
10. PROPOSAL COSTS: Proposer shall pay all costs related to the preparation and submission of its proposal.
11. RESERVATION OF RIGHTS: FISD reserves the right to:
A. Cancel this RFP in whole or in part.

B. Accept, reject, or negotiate modifications in any terms of proposal or any part thereof.

C. Reject and/or disqualify any or all Proposals received, award contracts for individual products or services as may appear advantageous and negotiate separately in any manner necessary to serve FISD’s best interests.

D. Not award this proposal.

E. Waive any formalities, technicalities, or other defects if deemed in the best interest of FISD; request clarification and/or correction for the purpose of eliminating minor errors, clerical errors, and/or non-substantive irregularities.

F. Be the sole judge of quality, make all decisions regarding this RFP, including, without limitation, the right to decide whether a Proposal substantially complies with the requirements of this RFP.

G. In case of tie proposals, the award will be made in accordance with Local Government Code 271.901 and Government Code 2252.001 - 2252.004. (NON- RESIDENT BIDDERS). Consistent and continued tie bidding could cause rejection of the bids by FISD and/or investigation for antitrust violations.
12. LIMITED CONTACT POLICY. Once this RFP is published, Frisco ISD staff and representatives will maintain limited contact with potential vendors. Limited contact is a prohibition on any communication regarding this RFP or other competitive solicitations between any person who seeks an award under this RFP, including a potential vendor or vendor’s representative; and:
A. Any Frisco ISD Board member, Superintendent, senior staff member, principal, department head, director, manager, other employee, or consultant who has influence in the evaluation or selection process.

B. Furthermore, campaign contributions, gifts, donations, and any other items of value are prohibited between the parties defined above for any known contract under consideration during the restricted or limited contact period.

C. Limited contact shall not apply to communication with FISD’s Purchasing staff. Such communications shall be limited to the purpose of obtaining clarification or information concerning the RFP. All communication with Purchasing staff must be in writing. The potential vendor or vendor’s representative shall send all written communication directly to the designated procurement staff. The limited contact period shall begin upon the issuance of this RFP, bid, or other competitive solicitation and officially end upon execution of an award by the Board of Trustees and/or the execution of a negotiated contract, whichever represents the final act in the procurement process.

D. Regardless of the above time period, it is not acceptable for a potential vendor to participate in determining the scope of work, strategic direction, technical specifications, or evaluation criteria of such projects. Nothing contained in this policy shall prohibit any potential vendor or vendor’s representative from:

1) Making public representations at scheduled pre-bid conferences or scheduled selection and negotiation committee meetings.

2) Engaging in contract negotiations during any scheduled meeting.

3) Making a public presentation to the Frisco ISD Board during any duly noticed public meeting.

4) Conducting business on contracts previously executed and currently in force.

5) Nothing in this policy shall prohibit the procurement staff from initiating a contact with a potential vendor or vendor’s representative and subsequent communication for the purpose of obtaining clarifying information regarding a response to an RFP, bid, or competitive solicitation. Such contact shall be in writing and shall be provided to the members of the applicable procurement staff, including any response thereto.

E. A Vendor may be disqualified before or after the proposals are opened, upon evidence of collusion with the intent to defraud, or evidence of intent to perform other illegal activities for the purpose of obtaining an unfair competitive advantage.

F. Frisco ISD Standard Ethics Statement is on our website and vendors are encouraged to review it.
Failure to follow the District’s Limited Contact Policy may result in proposal disqualification. Vendors who demonstrate a pattern of non-compliance may be barred from working with FISD.
Frisco ISD Procurement - Standards of Ethics
Contact Information
Name Etedal Frias
Address 5515 Ohio Drive
Frisco, TX 75035 USA
Phone
Fax
Email friase@friscoisd.org
Bid Documents
Document name Format
Bid Invitation (please login to view this document) Acrobat / PDF BINVAVL 9635662
Bid Attachments
File Name Description File Size
Blank Vendor Application Packet 2026 rev 09.2026.pdf (please login to view this document) This document must be completed in its entirety, signed and attached to your submission on the RESPONSE ATTACHMENTS tab.
***Please ensure that the exact documents presented here are completed and attached to your response. 		1.50 MB 355369 7648408
FISD Standard_Requirements_rev 05 15 2026.pdf (please login to view this document) This document must be completed in its entirety, signed and attached to your submission on the RESPONSE ATTACHMENTS tab. 284 KB 355369 7418740
Solicitation_Pricing_Template.xlsx (please login to view this document) FISD Solicitation Pricing Template. You may use this template to list your pricing or you may attach a catalog, price list, or a document with your website link if your pricing is online. *PRICING IS REQUIRED FOR THIS RFP. 45 KB 355369 6262444
Insurance_Frisco_ISD_Vendor_Insurance_Requirements_w_Categories.pdf (please login to view this document) Frisco ISD Vendor Insurance Requirements. 244 KB 355369 6262450
FISD_Product__Service_Codes_FILLABLE.pdf (please login to view this document) FISD Product Service Codes. 462 KB 355369 6262457
26-27 District Facility Map.pdf (please login to view this document) District Facility Map 1.09 MB 355369 7643753
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