4,000 Amp Electrical Switchboards for GoDurham Battery Electric Bus Charging
| Location: | North Carolina |
|---|---|
| Posted: | Apr 1, 2026 |
| Due: | May 1, 2026 |
| Agency: | City of Durham |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 26-1047 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
26-1047
|
| Bid Title: |
4,000 Amp Electrical Switchboards for GoDurham Battery Electric Bus Charging
|
| Category: | Construction Bids |
| Status: | Open |
|
Attachment Preview
4,000 Amp Electrical Switchboards for GoDurham Battery
Electric Bus Charging
Bid No. 26-1047
April 1, 2026
City of Durham
Transportation Department
BID PROPOSAL FORM
April 1, 2026
Bid No. 26-1407
The CITY OF DURHAM invites your sealed bid for the “4,000 Amp Electrical Switchboards” project to be received
by May 1, 2026 2:00 p.m. ET, , in the Transportation Department (4th Floor- Conference room 4B) At 101 City Hall
Plaza, Durham, NC 27701.
Pre-bid Meeting via Teams: April 7, 2026, 10:00 am. Email Tom Devlin tom.devlin@durhamnc.gov for the meeting link
This Invitation For Bid (IFB) is for Two (2) 4,000 Amp Electrical Switchboards. These switchboards will be used
as part of a project to install new charging equipment for GoDurham Battery Electric Buses.
Use this form only for submitting bids. In submitting your proposal, keep in mind any alternations, changes in
bid format, etc. will make it difficult to evaluate bids. All items should be bid in the units, quantities, units of
measurements, etc. specified. Do not submit alternates unless requested. The City reserves the right to reject
any or all proposals.
..........................................................................................................................................................................
If the City of Durham issues to the bidder a Purchase Order that refers to the Bid Number shown on this bid, the bidder
shall provide the quantities of goods required by the City during the period shown on the Purchase Order (which period
begins on the Order Date shown on the Purchase Order) unless that period is changed as provided in the bid
documents. The bidder will not be obligated to fulfill a Purchase Order for a quantity that is not in accordance with the
quantity limitations, if any, in the bid documents. The bid documents include all conditions, specifications, and terms on
file in the City's Purchasing Division under that Bid Number.
Return the following: Bid Proposal Form, Pricing Sheet, Signed Addendum (if applicable), Signed FTA Clauses
and Product Specifications
I certify that this bid is made without prior understanding, agreement, or connection with any corporation, firm, or person
submitting a bid for the same materials, supplies, or equipment and is in all respects fair without collusion or fraud. I
understand collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil
damage awards. The bidder hereby makes an offer to the City of Durham in accordance with the bid documents,
including this Bid Proposal Form and all enclosures. The undersigned individual certifies that he or she is authorized to
sign this bid for the bidder.
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Official Name of Bidder:
Street Address:
City:
State:
Print Name & Title of Person Signing on Behalf of Bidder:
Bidder’s Authorized Signature:
Contact Name (if different from above):
Email Address:
Telephone Number:
Zip Code:
Date:
Item Description
Pricing Sheet
Bidders shall submit pricing on all items listed below.
Quantity
Unit of Measure Unit Price
1
4,000 amp Electrical
2
Switchboard - complete,
factory-assembled, dead-front,
service-entrance-rated
switchboard for a 480/277 volt,
three-phase, four-wire
distribution system
2
Shipping and handling –
2
freight delivery to Durham, NC
Each
Each
3
Storage – monthly storage cost 12
for up to one year
Each
Approximate Calendar Days from Notice to Proceed to Delivery
Extended Price
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INSTRUCTIONS TO BIDDERS
1. The City of Durham is requesting quotes for the supply and delivery of two (2) 4,000 amp switchboards for
the GoDurham bus operations and maintenance facility, for the charging of 40’ Gillig heavy-duty battery
electric buses.
2. Use of proper bid form. All information requested, including manufacturer, model/part numbers, etc. must be
entered on the appropriate spaces provided. Bidders are to fill in all blanks on the Bid Proposal Form unless it
is clear that the City will do so; if a blank is not applicable, bidders should write “N/A.”
3. Equity & Inclusion Department; UBE. As this project is funded with Federal dollars, there are no UBE/DBE
goals for this project.
4. Taxes. Do not include Federal, State, or local sales or excise taxes in bid prices. Seller will add State and local
sales tax to its invoice. The City is exempt from Federal tax and will furnish an exemption certificate if
applicable to the particular transaction.
5. Exceptions. If a bidder wishes to note exceptions (to specifications, conditions, or anything else), the
exceptions must be made prominent. However, exceptions considered material or substantial can make your
bid non-responsive and therefore subject to being rejected.
6. Brands. Unless the bid documents state that only the brand is acceptable, brands are used in specifications
solely for denoting the type and quality of goods, and “or equivalent” is automatically implied. If a bidder
proposes an equivalent, the bidder must provide information showing the item is equivalent. This information
needs to be submitted on paper; citation to Internet sites will generally be insufficient.
7. Alternate bids. Do not submit alternate bids unless called for on the Bid Proposal Form or other documents.
When alternate bids are requested the bidder must submit information to show that the proposed goods are
comparable. This information needs to be submitted on paper; citation to Internet sites will be insufficient.
8. Updates. Bidders should check https://durhamnc.gov/bids.aspx for any addendums or changes to this project
before submitting bids.
9. Questions; Changes; Interpretations; Answers. For questions concerning the bid, the forms, the
specifications, etc., please contact Joshua Zhang by email at joshua.zhang@durhamnc.gov with a copy to
Tom Devlin at tom.devlin@durhamnc.gov. Questions are due by April 9, 3:00pm ET,. All changes in
specifications will be in writing in the form of an addendum and furnished to all bidders. If the instructions
require that bids be sealed, changes to specifications will normally be made seven or more days before the bid
opening. Oral interpretations, oral changes, and other oral information provided by any City personnel will not
be considered in awarding of bids or as being binding on the City.
10. Sealed bids. The bidder shall place the bid form and the other documents required to be submitted in a sealed
opaque envelope (“bid envelope”).
11. Delivery of bid. Send only one bid per bid envelope. Address the envelope and place the bid number on the
outside of the envelope as shown below. It is the bidder’s responsibility to have the bid envelope at the
Transportation Department itself by the specified time. Delivery to another City of Durham office is not
sufficient. A bid envelope delivered late to the Transportation Department for any reason, such as weather,
traffic, failure to follow instructions, or failure of a delivery service or the Postal Service, is still late. If U.S. Postal
Service mail requires a signature, the mail carrier hands it to City Hall mailroom staff. City Hall mailroom staff
sign for it. City Hall mailroom staff then arrange for the item to be picked up by Transportation staff. The US
Postal Service DOES NOT deliver any mail (US Postal Express Mail, Certified, Priority, Overnight, etc.) to our
physical address of 101 City Hall Plaza. Late bids cannot be accepted.
12. Bid tabulation. The City will provide a bid tabulation upon request.
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13. Withdrawal of bid. The deadline described in this Withdrawal of bid section applies if the bid is subject to
N.C.G. S. 143-129. A request to withdraw pursuant to N.C.G. S. 143-129.1 must be made prior to the award of
the contract but not later than 72 hours after the opening of bid. City holidays observed pursuant to City Code
section 42-16, Saturdays, and Sundays are not included in the 72 hours.
14. Keeping bids open. Except to the extent otherwise provided by law, bids shall not be withdrawn and bids shall
remain subject to acceptance by the City for a period of 60 days after the deadline for submitting bids.
15. Award procedure and timing. Some awards can be made by the City Manager or other City staff and do not
go before the City Council. However, if the award of this contract is to be made by the City Council, the City
Council usually decides on awards about five weeks after the bid opening. The City Council decisions are
usually taken at the meetings that begin at 7:00 PM on the first and third Mondays of the month in Durham City
Hall, except for a reduced meeting schedule in July. Award of this bid shall be made to the lowest
responsible bidder. The City will deem what is in the best interest of the City. Prices are to be firm for
the duration of the contract. The City shall reserve the right to cancel the contract upon 60 days written
notice.
16. How the City will interpret errors and omissions in the bid. When writing numbers, bidders shall use figures
(1, 2, 3, and so forth), unless instructions provide otherwise. Unless otherwise indicated, all of the open blanks
in the bid form (including alternates) are required to be filled in as part of a complete bid. The bid documents
indicate whether bidders have the option of not bidding on some items. An optional blank that is left blank is
understood to mean that the bidder does not propose to supply that item, and it will be deemed that the bidder
does not propose to supply that item. If the bidder chooses to write something in an optional blank when the
bidder does not propose to supply that item, the bidder should write “no bid.”
17. Protests. If (i) the City seeks bids from more than one person (which includes companies and other firms), (ii)
the contract goes to the City Council with a recommendation of award, and (iii) the responsible City staff person
posts a notice of intent to make a recommendation to City Council, the City’s formal protest procedure applies.
When those three -- (i), (ii), and (iii) -- conditions exist, a protesting bidder must file its protest promptly or lose
the right to protest. The policy is FP 113-1 and is titled “Administrative Review of Recommendations for Contract
Award.” Upon request, the Purchasing Division will supply a copy of the policy.
18. Changes after award. Any changes made after the bid has been awarded, including those regarding
specifications and quantities, must be with the written consent of the Purchasing Manager or other designee of
the City Manager and may require a contract amendment.
19. Product Delivery requirements.
a. The equipment will be purchased prior to construction in order to mitigate long manufacturing lead
times. Installation of the switchboards will occur under a separate construction contract.
b. The manufacturer must retain the completed switchboards in their warehouse or distribution facility until
the City authorizes shipment to the project site.
c. Manufacturer pricing must include storage of the completed switchboards for up to twelve months after
factory completion.
d. Final delivery location and shipping instructions will be provided after the installation contractor has
been selected and the construction schedule has been established.
e. The manufacturer must coordinate shipment with the City of Durham or the City’s designated
representative prior to delivery.
f. Switchboard sections must be packaged for shipment in accordance with manufacturer standards to
prevent damage during storage and transport.
g. Equipment must be shipped on pallets or skids suitable for forklift handling and protected against
moisture, dust, and environmental exposure.
h. Switchboard sections may be shipped in multiple sections to allow field assembly by the installing
contractor.
i. Shipping destination and delivery schedule will be provided by the City after the installation contractor
has been selected.
20. Cost Adjustments. The cost for all items as quoted herein shall remain firm for no less than six (6) months
following the contract award date. Costs for subsequent periods and any extension term periods shall be
subject to an adjustment only if increases occur in the industry. However, unless very unusual and significant
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