Request for Proposal - MFD 3/4 Ton Crew-Cab Diesel Pickup Truck
| Location: | Vermont |
|---|---|
| Posted: | Feb 11, 2026 |
| Due: | Mar 5, 2026 |
| Agency: | Town of Middlebury |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
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Town of Middlebury -Fire Department
REQUEST FOR PROPOSAL (RFP)
RFP Title: ¾-Ton Crew-Cab Diesel Pickup Truck
Issue Date: 1/7/2025
Proposal Due: 3/5/2026 at 11:00 AM (local time)
1. INTRODUCTION & PURPOSE
Town of Middlebury (“the Agency”) is soliciting proposals from qualified vendors for the
purchase and delivery of one (1) new, diesel powered, ¾-ton pickup truck equipped with
four full-size doors (crew cab). The vehicle will be used for daily operational duties that
include apparatus towing, personnel transport, and light utility work.
2. SCOPE OF WORK / TECHNICAL SPECIFICATIONS
Category
Minimum Requirement
Vehicle Class
New, current model-year, ¾-ton (e.g., Ford F-250, Chevrolet 2500, Ram
2500, GMC 2500)
Configuration Crew cab (4 full-size, forward-hinged doors)
Bed Length Standard 6.5-ft bed (≥ 78 in)
Towing
Capacity
12,000 lbs with Factory installed conventional class four (4) receiver
Fuel Tank
≥ 30 gallons
Drive
4×4, electronic shift-on-the-fly (2H/4H/4L)
Exterior Color Solid Red
Interior
Vinyl or heavy-duty cloth, dark color; rubber/vinyl floor
Safety
Dual front/side curtain airbags, ABS, ESC, backup camera
Electrical
220-amp alternator (min), Dual Batteries (if OEM available)
Accessories
Factory-installed class IV receiver hitch, 7-pin & 4-pin trailer wiring,
integrated trailer-brake controller, spray-in bedliner, all-weather floor
mats, Full length running boards(black in color), Towing mirrors
Category
Minimum Requirement
Wheels/Tires
Aluminum or solid black rims with 10 ply LT-rated all -terrain tires, full-size
spare tire and rim
Manuals &
Keys
1 digital & 1 printed service manual; 2 sets of keys/fobs
Upfitter
Switches
Factory installed upfitter switches
3. DELIVERY REQUIREMENTS
• FOB: Middlebury Fire Department, 5 Seymour Street, Middlebury, VT, 05753
4. PROPOSAL SUBMISSION CONTENTS
1. Cover Letter signed by an officer authorized to bind the firm.
2. Completed Pricing Sheet (see Appendix A).
3. Detailed spec sheet verifying compliance or listing exceptions.
4. Warranty & Service description, including nearest authorized service center.
5. Lead Time Statement confirming delivery window.
The Agency reserves the right to award to the vendor offering the best overall value, not
necessarily the lowest price.
5. INSTRUCTIONS TO BIDDERS
• Proposals can be submitted to DPW at 1020 US Route 7 or sent digitally to Chief
David Shaw dshaw@townofmiddlebury.org
• Late proposals will not be considered.
• The Agency is exempt from federal excise tax; do not include it in pricing.
• The Agency may cancel this RFP or reject any/all proposals if deemed in the public
interest.
6. TERMS & CONDITIONS
• This solicitation and any resulting purchase shall be governed by the laws of the
State of Vermont and the Agency’s Procurement Ordinance.
• Payment terms: Net 30 days after accepted delivery.
• All equipment shall be new, of current production, and carry full manufacturer’s
warranties.
• By submitting a proposal, the vendor certifies that it is not debarred or suspended
from doing business with any federal or state agency.
7. CONTACT INFORMATION
All questions must be submitted in writing to:
David Shaw
Chief– Middlebury Fire Department
5 Seymour Street
Middlebury, VT, 05753
Email: dshaw@townofmiddlebury.org
8. BIDDER INFORMATION (MANDATORY)
Issue Date: 1/7/2025
Proposal Due: 3/5/2026 at 11:00 AM (local time)
Each proposal must include a completed Bidder Information Form containing, at
minimum, the following details. Failure to provide any item may render the proposal non-
responsive.
Required Information
Bidder Response
Legal Business Name
DBA (if applicable)
_____________________________________
_____________________________________
Physical Address
_____________________________________
Mailing Address (if different) _____________________________________
Primary Contact Name & Title _____________________________________
Primary Contact Phone & Email _____________________________________
Federal EIN / Tax ID Number _____________________________________
Authorized Signature & Date _____________________________________
PRICING SHEET (Return with Proposal)
Vehicle Make and Model _______________________________________________________
Year _____________________________ Delivery time_____________________________
Warranty information_________________________________________________________
Price_________________________________________________________________________
Vendor Authorized Signature ________________________________ Date __________
All bids must include full vehicle specifications and warranty information, or bid will
not be accepted.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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