OFCC Facility Assessment Services

Request for Qualifications (Facility Assessment Services)
State of Ohio Standard Forms and Documents
Administration of Project: Ohio Facilities Construction Commission
Project Name OFCC Facility Assessment Services Response Deadline March 27, 2026 1:00 PM local time
Project Location Various Project Number SFC-260888-1
City / County Various / Various Project Manager Various
Owner Various Contracting Authority OFCC
No. of paper copies requested (stapled, not bound) 0 No. of electronic copies requested (PDF) 1
Submit the requested number of Statements of Qualifications (Form F110-330) directly to OFCC Procurement at
procurement@ofcc.ohio.gov. See Section H of this RFQ for additional submittal instructions.
Submit all questions regarding this RFQ in writing to OFCC Procurement at procurement@ofcc.ohio.gov with the project
number included in the subject line (no phone calls please). Questions will be answered and posted to the Opportunities page
on the OFCC website at http://ofcc.ohio.gov on a regular basis until one week before the response deadline. The name of the
party submitting a question will not be included on the Q&A document.
Project Overview
A. Project Description
The Ohio Facilities Construction Commission (OFCC) intends to pre-qualify firms to provide facility condition
assessment services. The current OFCC Facilities Assessment Consultant contracts expire on June 30, 2026. This
process will be used to award contracts for the period beginning July 1, 2026, and ending June 30, 2028. Services
are in support of the OFCC planning, design, and management of projects for local K-12 school districts and state
agencies.
OFCC reserves the right to extend the pre-qualification eligibility contract award period for up to an additional 24
months.
B. Scope of Services
The scope of work will include, without limitation, (1) collect on-site facilities conditions data; (2) compile the facilities
conditions data in the standard format provided by the Commission, and enter it into the Commission's assessment web
tool; (3) produce copies of the assessment report in a standard format provided by the Commission; (4) attend
assessment presentation meetings; and (5) provide architectural and planning expertise to the Commission in the master
planning process.
The selected Consultant, as a portion of its required Scope of Services and prior to submitting its technical and fee
proposals, will discuss and clarify with the OFCC, the cost breakdown of the Agreement detailed cost components to
address the project requirements.
Refer to the Ohio School Design Manual, including the Assessment Cost Guidelines, and the Ohio Facilities Construction
Manual for additional information about the type and extent of services required for each. A copy of the standard
Consultant Agreement can be obtained at the OFCC website at http://ofcc.ohio.gov.
For purposes of completing the Relevant Project Experience Matrix in Section F of the Statement of Qualifications (Form
F110-330), below is a list of relevant scope of work requirements for this RFQ:
1. Preferred at least 5 years of experience collecting and reporting Facility Condition Assessment Data
2. Experience assisting in OFCC Master Planning Process
3. Knowledge of OFCC's processes
4. Preferred at least 5 years with practicing knowledge of Ohio School Design Manual (OSDM)
5. Preferred at least 5 years of experience applying OFCC Assessment Cost Guidelines to Ohio school facilities
assessments.
6. Knowledge and application of OFCC Planning Policies and Planning Guidelines
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Request for Qualifications (Facility Assessment Services) continued
A. Funding / Estimated Budget
Total Project Cost Varies State Funding Varies
Other Funding Varies
B. Services Required (see note below) E. Anticipated Schedule
Primary Facilities Conditions Assessment Services Start (mm/yy) 07/26
Secondary Ohio School Design Manual (OSDM) Services Completed (mm/yy) 06/28
F. EDGE Participation Goal
Others Percent of initial TOTAL Fee 0%
G. Evaluation Criteria for Selection
The evaluation of the statement of qualifications will be based primarily on the following: (1) competence of the firm to
perform the required services, as indicated by the technical training, education and experience of the firm's personnel who
are likely to be assigned to perform the services; (2) ability in terms of workload and availability of qualified personnel,
equipment, and facilities to perform the required services competently and expeditiously; (3) experience of the proposed
personnel in performing the specified services; (4) past performance as reflected in evaluations of previous clients with
respect to factors such as quality of work and meeting deadlines; and (5) other similar factors.
OFCC will evaluate the proposals submitted and short-list no fewer than 3 firms that it considers to be qualified to provide
the required services. OFCC intends to interview the short-listed firms to explore further their proposal, the scope and
nature of the services they would provide, and the various technical approaches they may take regarding the work.
Following this evaluation, OFCC will rank the firms in the order it considers to be most qualified to provide the required
services and initiate contract negotiations with one or more firms.
The number of facilities assessment/master planning consultant contracts awarded through this process is within the
discretion of OFCC. If a firm is awarded a contract, OFCC does not guarantee that a firm will be awarded any work or
make a representation of the amount of work a firm may receive within the two-year contract period.
H. Submittal Instructions
Firms are required to submit the current version of Statement of Qualifications (Form F110-330) available via the OFCC
website at http://ofcc.ohio.gov.
Electronic submittals should be combined into one PDF file named with the project number listed on the RFQ and your
firm's name. Use the "print" feature of Adobe Acrobat or similar software for creating a PDF rather than using a scanner. If
possible, please reduce the file size of the PDF. In Acrobat, go to Advanced, then PDF Optimizer. Also, please insert the
project number and firm name followed by "SOQ" in the email subject line.
Statements of Qualifications must be submitted electronically by email. Submittals are limited to one email with a
maximum file size of 25 MB.
Firms are requested to identify professional registrations, memberships and credentials including: LEED GA, LEED AP,
LEED AP+, CCCA, CCM, CCS, CDT, CPE, DBIA, and any other appropriate design and construction industry credentials.
Identify that information on the resume page for individual in Block 22, Section E of the F110-330 form.
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Request for Qualifications (Facility Assessment Services) continued
Project Name _OFCC Facility Assessment Services ____ Proposer Firm ___________________________
Project Number SFC-260888-1 City, State, Zip __________________________
Selection Criteria Value Score
1. Primary Firm Location and Size (Maximum 15 points)
Out of State 0
a. Location of planning firm and EDGE-certified
Ohio firm 5
status
EDGE Certified 10
Small = Less than 5 professionals 5
b. Number of relevant professionals within primary Max
Medium = 5 to 10 professionals 3
firm available to perform the services = 5
Large = More than 10 professionals 0
2. Team Qualifications (Maximum 55 points)
Experience / ability of Lead Assessment
a. Lead Assessment Manager qualifications Manager to manage facilities assessment and 0 - 25
facilities master planning activities
Experience / ability of assessment staff to
b. Facilities Assessment Staff qualifications 0 - 25
coordinate critical assessment activities
c. Team Organization (formal relationships
Clarity of responsibility / communication
between OFCC, Owner, Consultant, and sub- 0 - 5
demonstrated by table of organization
consultants if any)
3. Team Experience (Maximum 30 points)
a. Knowledge of Ohio School Design Manual
design concepts and planning principles,
Depth of knowledge 0 - 10
including Assessment Cost Guidelines, and/or
the Ohio Facilities Construction Manual
Level of performance as indicated by past
b. Past Performance 0 - 10
evaluations / letters of reference
c. Experience with Facilities Assessment process Level of experience 0 - 10
Subtotal
Evaluator:
Name
Signature _______________________ Date ______
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