Concrete Services As Needed

COUNTY OF DAVIDSON
REQUEST FOR PROPOSALS RFP #2604005
TITLE: Concrete Procurement "As Needed"
USING AGENCY: Support Services Department
ISSUE DATE: April 6, 2026
ISSUING AGENCY: Support Services Department
Sealed proposals subject to the conditions made a part hereof will be received until 2:00 p.m., on
April 16, 2026 for furnishing services described herein.
SEND ALL PROPOSALS DIRECTLY TO THE ISSUING AGENCY ADDRESS AS SHOWN
BELOW:
DELIVERED BY US POSTAL SERVICE DELIVERED BY ANY OTHER MEANS
RFP #2604005 RFP #2604005
County of Davidson County of Davidson
Support Services Department Support Services Department
PO Box 1067 925 North Main St
Lexington NC 27293 Lexington NC 27292
IMPORTANT NOTE: Indicate firm name, which is County of Davidson. The RFP number, which is
above, on the front of each sealed proposal envelope or package, along with the date for receipt of
proposals specified above.
Direct all inquiries concerning this RFP to:
Dwayne Childress Purchasing Director (336) 242-2030
or
Robert James Purchasing Coordinator (336) 242-2251
NOTE: NO PRE-BID CONFERENCE
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1. Overview:
The Facilities Committee has determined it would be in the best interest of Davidson County, NC to
bid all concrete that is needed for County use. You are invited to bid based on the requirement listed
here:
2. Instructions to Bidders:
2.1. The process of bidding will be annual, starting May 1 of every year.
2.2. We have no knowledge of any need during any contract period.
2.3. There will be no Pre-Bid Conference held for this project, any questions should be directed to
Dwayne Childress at 336-242-2030.
2.4. Prices shall remain firm for the first six-months of the contract, after this term the contract price
shall increase only not more than 4% per quarter, unless aggregate prices increase more and this will
be negotiated at a later date, before the beginning of the last two quarters of the one-year term.
2.5. Unit prices quoted shall be F.O.B. jobsite, Davidson County NC.
2.6. A fuel surcharge may be allowed if the price of diesel goes to $5.00 per gallon an increase of 1%;
if the price of diesel goes to $6.00 per gallon an increase of 2%, will be allowed.
2.7. Concrete will be delivered to various job sites throughout the County.
2.8. There will be a flat delivery charge of $50.00 for small or "short" loads, defined as 4 yards or less.
2.9. No additional charge for front discharge truck. Repealed, see #2.25
2.10. There will be a flat charge for hot water of $25.00.
2.11. The material shall be delivered in ready-mix trucks to the jobsites.
2.12. The County will typically contact the vendor the working day prior to when concrete will be
needed and give the vendor the location, approximate time and quantity of materials needed.
2.13. Davidson County will make an award in the best interest of the County.
2.14. Payment terms are net 30-days, sales tax (7%) must be charged on invoice (County is not sales
tax exempt) but not on this quote.
2.15. After two calls and the vendor is unable to fill the order in a timely fashion the County has the
ability to go to the next lowest bidder.
2.16. Fly ash is preferred but not required.
2.17. During the contract period if by independent testing it is found that your concrete fails the
strength test (psi) this contract will be terminated immediately and you will be barred from
bidding for a period of one year.
2.18. Upon failing the strength test, the affected pour will be replaced free of charge.
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2.19. Hot loads will not be accepted. They will be rejected at no cost to the County.
2.20. E-Verify Affidavit- Each offeror shall submit a completed E-Verify Affidavit form with their
proposal. This form must be notarized to be accepted, failure to submit this form shall be cause for
rejection of proposal as non-responsive, (page 6).
2.21. Late Proposals- LATE proposals will be returned to offeror UNOPENED, if RFP number,
acceptance date and offeror's return address is shown on the container.
2.22. Assignment of Contract-The Contract may not be assigned in whole or in part without the written
consent of the Purchasing Agent.
2.23 Invoicing and Payment- Contractor shall submit invoices at the end of each project or delivery,
such statement to include a detailed breakdown of all charges.
County Information:
Billing address: Physical Address:
Davidson County NC Davidson County Support Services
Attn: Facilities Maintenance 925A North Main Street
PO Box 1067 Lexington NC 27292
Lexington NC 27293
2.24. Safety- All Contractors and subcontractors performing services for the County are required to
and shall comply with all Occupational Safety and Health Administration (OSHA), State and County
Safety and Occupational Health Standards and any other applicable rules and regulations. Also, all
Contractors and subcontractors shall be held responsible for the safety of their employees and any
unsafe acts or conditions that may cause injury or damage to any persons or property within and
around the work site area under this Contract.
2.25 All trucks delivering concrete must be front-discharge only and no extra charge for this
requirement.
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FY-2026 Usage:
Note: FY-2024 is from roughly May 1, 2025 to March 30, 2026
Department: Yards PSI
Public Works:
None N/A
Landfill:
6.5 4500
Parks & Recreation:
1 3500
Total: 7.5
4500 psi total: 6.5
3500 psi total: 1.0
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3.Evaluation of Award:
The apparent low bidder will be determined by a weighted average:
Regular Mix:
3500 psi at 20%
4500 psi at 20%
4000 psi at 30%
Added:
Calcium at 5%
Fiber at 10%
Curb & Gutter:
3500 psi at 10%
Pump Mix:
3000 psi at 5%
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4.Proposal Page
Concrete
Bid #2304005
Regular Mix:
Mix 4yds or less than 5 yards or greater
3000 psi
3500 psi
4000 psi
4500 psi
5000 psi
Added:
4yds or less than 5 yards or greater
Calcium
Fiber
Retarder
Non-Chloride Calcium
Super plasticizer
Curb & Gutter:
Mix 4yds or less than 5 yards or greater
3000 psi
3500 psi
4000 psi
5000 psi
Pump Mix
Mix for 2-inch 4yds or less than 5 yards or greater
3000 psi
4000 psi
$___________________ per yard charge for super plasticizer.
$___________________ per yard charge for flow-able fill (non-excavatable).
The undersigned certifies that their goods or services being bid will meet or exceed the
minimum specifications as presented in the attached bid package.
_____________________________________
Company Name Telephone Number
_____________________________________
Company Address Date
_____________________________________ ___________________________
Officer Signature/Title Email Address
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E-Verify Affidavit
to be executed by Contractor and incorporated
by reference within the agreement.
STATE OF NORTH CAROLINA )
) AFFIDAVIT
COUNTY OF DAVIDSON )
I, __________________________ (the individual attesting below), being duly authorized by and on
behalf of _______________________, (hereinafter "Contractor") after first being duly sworn hereby
swears or affirms as follows:
1. Contractor understands that E-Verify is the federal E-Verify program operated by the United
States Department of Homeland Security and other federal agencies, or any successor or
equivalent program used to verify the work authorization of newly hired employees pursuant to
federal law in accordance with NCGS 64-25(5).
2. Contractor understands that employers must use E-Verify. Each employer, after hiring an
employee to work in the United States, shall verify the work authorization of the employee
through E-Verify in accordance with NCGS 64-26(a).
3. The Contractor certifies that it currently complies with the requirements of Article 2 of Chapter
64 of the North Carolina General Statutes, and that at all times during the term of this Contract,
it will continue to comply with these requirements. The Contractor also certifies that it will
require that all of its subcontractors that perform any work pursuant to this Contract to comply
with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes.
Violation of this section shall be deemed a material breach of this Contract.
4. Contractor is a business entity or other organization that transacts business in this State and that
(does/does not) [Must circle one] employs 25 or more employees in this State.
5. Contractor's subcontractors must comply with E-Verify, and Contractor will ensure compliance
with E-Verify by any subcontractors subsequently hired by Contractor.
This the ___ day of _______________, 20__.
____________________________________
Signature of Affiant
Signed and sworn to before me, this the ___ day of _______________, 20__.
________________________________
Notary Public
My commission expires: _____________________
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