Railroad Crossing Inventory (SFY 2027)

Location:	Minnesota
Posted:	Jul 10, 2026
Due:	Jul 20, 2026
Agency:	State Government of Minnesota
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities
Publication URL:	To access bid details, please log in.

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1.0 Preliminary Design

1.12 Environmental Documentation – Class II Actions

1.13 Environmental Documentation – Class III Actions

1.21 Geometric Layouts – Level 1

1.22 Geometric Layouts – Level 2

2.0 Highway Design

2.11 Highway Design – Level 1

2.12 Highway Design – Level 2

2.13 Highway Design – Level 3

3.0 Bridge Design

3.11 Bridge and Structure Design – Level 1

3.12 Bridge and Structure Design – Level 2

3.13 Bridge and Structure Design – Level 3

3.14 Bridge and Structure Design – Level 4

4.0 Bridge Inspection

4.1 Structural Metals Inspection

4.4 High Mast Light Tower Weld Inspection

5.0 Environmental Studies

5.2 Air Quality Analysis

5.3 Noise Analysis & Abatement Design

5.4 Contaminated Property Investigation – Level I

5.51 Wetland Services – Level 1

5.52 Wetland Services – Level 2

5.53 Wetland Services – Level 3

6.0 Materials Testing

6.1 Geotechnical Studies

6.2 Highway Materials Testing

6.31 Geotechnical Laboratory Testing – Level 1

6.32 Geotechnical Laboratory Testing – Level 2

6.4 Vibration Analysis & Monitoring

6.5 Pile Load Testing

6.6 Standard Penetration & Rock Coring

6.7 Cone Penetration Test

6.8 Solid Stem Auger Drilling

6.9 Soils Analysis & Recommendations

6.10 Ground Penetration Radar Survey

6.11 Geotechnical Instrumentation

7.0 Transportation Planning

7.11 Planning – Class I

7.12 Planning – Class II

7.13 Planning – Class III

8.0 Right of Way Assistance

8.1 Direct Purchase

8.2 Relocation Assistance – Level 1

8.3 Field Title Investigation

8.4 Title Services

8.51 R/W Appraisals – Level 1

8.52 R/W Appraisals – Level 2

9.0 Land Surveys

9.11 Geodetic Control Surveying – Level 1

9.12 Geodetic Control Surveying – Level 2

9.13 Geodetic Control Surveying – Level 3

9.14 Geodetic Control Surveying – Level 4

9.2 Legal Description Preparation

9.3 Production of Right of Way Acquisition Plats

9.4 Design/Location Surveys

9.5 Right-of-Way Surveys

9.6 Land Surveys

10.0 Photogrammetric Mapping and Aerial Imagery

10.1 Photogrammetric Mapping

10.2 Aerial Imagery and Remote Sensing

11.0 Construction Inspection / Contract Administration

11.1 Construction Inspection Grading and Base, Bituminous and

Concrete

11.2 Construction Inspection Bridge Construction

11.3 Construction Surveying

11.4 Materials Sampling & Testing- Field Sampling and Testing

11.5 Materials Sampling & Testing- Plant Inspection/Bituminous

11.6 Materials Sampling and Testing- Plant Inspection/Concrete

11.7 Construction Contract Administration & Management

11.8 ADA Construction Inspection

12.0 Cultural Resources

12.11 Archaeological Work

12.12 Historic Archaeological Work

12.3 Geomorphology Studies

12.41 Architectural/History Studies (Identification/Evaluation Survey)

12.42 Architectural/History Studies (Historic Property Reg/Document)

12.5 Historic Architect Services

13.0 Hydraulic Structure Inspection, Location and Repair

13.1 Detailed Inspection/Location of Stormwater System Features

13.2 Video Inspection of Stormwater System Features

13.3 Cleaning of Stormwater System Features

14.0 Traffic Engineering

14.1 Traffic Signal Design

14.2 Traffic Signal Operations

14.3 Roadway Lighting Design

14.41 Temporary Traffic Control Plan Design & Special Provisions – Level 1

14.42 Temporary Traffic Control Plan Design & Special Provisions – Level 2

14.43 Temporary Traffic Control Plan Design & Special Provisions – Level 3

14.61 Signing Plan Design & Special Provisions – Level 1

14.62 Signing Plan Design & Special Provisions – Level 2

14.63 Signing Plan Design & Special Provisions – Level 3

14.7 Traffic Engineering Special Studies

14.81 Freeway Modeling – Level 1

14.82 Freeway Modeling – Level 2

14.83 Freeway Modeling – Level 3

15.0 Subsurface Utility Engineering

15.1 Subsurface Utility Engineering

16.0 Value Engineering

16.1 Value Engineering Study/Workshop

17.0 Roundabouts

17.1 Roundabout Design

18.0 Transportation Landscape Architecture

18.1 Transportation Landscape Architecture

19.0 Asbestos and Regulated Waste

19.1 Asbestos Regulated Material Assessment & Removal Oversight

19.2 Asbestos Abatement and Peeling Lead Paint Encapsulation

19.3 Regulated Waste Removal

19.4 Asbestos Containing Waste Material Management Oversight

19.5 Asbestos Containing Waste Material Abatement and Mgmt.

20.0 Project Management

20.11 Preconstruction – Level 1

20.12 Construction – Level 2

20.13 Contract Time Determination – Level 3

21.0 Public Engagement and Communications

21.1 Communications and Public Engagement Project Mgmt.

21.3 Marketing and Advertising Services

21.4 Digital Multimedia Production

21.5 Graphic Design

22.0 Transportation Research & Innovation Assistance (TRIA)

22.1 TRIA: Technology Transfer Activities

22.2 TRIA: Program Support

22.3 TRIA: Data Analysis and Implementation

22.4 Library Support Services

23.0 Document Review

23.11 Document Review Services – Level 1

23.12 Document Review Services – Level 2

23.21 Document Scanning and Data Processing Services – Level 1

23.22 Document Scanning and Data Processing Services – Level 2

23.31 Data Input Services – Level 1

23.32 Data Input Services – Level 2

23.4 Hosted Document Review Services

24.0 Building Services

24.1 Building Planning and Scoping

24.21 Architectural Design

24.22 Civil Engineering

24.23 Electrical Engineering

24.24 Mechanical Engineering

24.25 Structural Engineering

24.31 Heating, Ventilation, and Air Conditioning (HVAC) Commissioning

24.32 HVAC Test and Balance (TAB) Services

24.33 Building Automation Systems (BAS) Commissioning and Technical Service

24.4 Building Geotechnical Studies and Material Testing and Special Inspection

24.51 Water, Wastewater and Subsurface Sewage Treatment System Services – Level 1

24.52 Water, Wastewater and Subsurface Sewage Treatment System Services – Level 2

24.53 Water, Wastewater and Subsurface Sewage Treatment System Services – Level 3

24.6 Owners Representative and Construction Contract Administration

PRE-QUALIFICATION ANNOUNCEMENT

Minnesota Department of Transportation (MnDOT)

Railroad Crossing Inventory (SFY 2027)

MnDOT Contract No. 1063567 and 1063568 (Multi-Award)

Minnesota’s Commitment to Diversity and Inclusion

The State of Minnesota is committed to diversity and inclusion in its public procurement process. The goal is to

ensure that those providing goods and services to the state are representative of Minnesota’s communities and

include businesses owned by minorities, women, veterans and those with substantial physical disabilities. Creating

broader opportunities for historically under-represented groups provides for additional options and greater

competition in the marketplace, creates stronger relationships and engagement within the state’s communities and

fosters economic development and equality.

To further this commitment, the Minnesota Department of Administration operates a program for Minnesota-

based small businesses owned by minorities, women, veterans and those with substantial physical disabilities. For

additional information on this program, or to determine eligibility, please call 651-296-2600 or go to

www.mmd.admin.state.mn.us/mn02001.html.

This document is available in alternative formats for persons with disabilities by calling Daniel Duffy at 651-366-4606 or for

persons who are hearing, or speech impaired by calling the Minnesota Relay Service at 1-800-627-3529. For other

information on disability rights and protections, contact MnDOT’s Americans with Disabilities Act (ADA) Coordinator.

This request for letters of interest does not obligate MnDOT to award a contract or complete the project, and MnDOT

reserves the right to cancel the Announcement if it is considered to be in its best interest.

As of July 1, 2025, certain terms are unenforceable in state contracts. See Minnesota Statutes §16C.05 subdivision 8.

PROJECT SPECIFIC INFORMATION

Project Overview

MnDOT requests letters of interest for Successful Responder to track information regarding each crossing; help identify

potential safety issues and develop safety related projects. MnDOT maintains an electronic inventory database for

approximately 4,193 highway railroad grade public crossings. Maintaining current information about each crossing is an

ongoing effort. MnDOT has a goal of a field review of each crossing, every three years. Successful Responder will update

approximately 1293 highway railroad grade public crossing inventories, located in Districts 3, 6, and 8 to keep State’s data

current. It is understood that the accessibility of these crossings as well as the geographic distance between crossings will

vary and influence the number of crossings that the Successful Responder will be able to accomplish within the budget

within this task order. Progress will be assessed monthly to determine necessary adjustments to the scope of crossings to

be inventoried.

Up to Two contracts will be awarded under this Pre-Qualification Announcement.

Project Goal

The goal of this project is to work results will be entered into both the federal and state inventory databases.

Scope of Work and Deliverables

See Exhibit A: Specifications, Duties, and Scope of Work, posted separately from this RFP, for the full scope of work.

(CSS/CM Last Updated 05/05/2026)

Quality Management Plan (QMP) and Quality Assurance and Quality Control (QA/QC) Procedures.

The successful responder will develop a project specific QMP that specifies how Contractor will perform QA/QC activities

throughout the duration of the project to ensure delivery of a quality product in a timely manner that conforms to

established contract requirements. The successful responder will be required to submit the project specific QMP to State’s

Project Manager for approval within five business days of Notice to Proceed.

Responder Requirements

The "Official List" identifies the consultants who are eligible to submit for this specific project. In order to be eligible as a

responder to submit a letter of interest to this project, the prime consultant must:

1. Be pre-qualified in at least of one work type identified on the project,

2. Be pre-qualified at the time the project is posted,

3. Add value to the project, and

4. Appear on the Official List posted with the project.

If the responder meets the eligibility requirements above but is not pre-qualified for the remaining work types deemed

necessary for project, they must make arrangements to subcontract with firms that are pre-qualified in those work types.

When applicable, the responder must identify in the letter of interest their sub-consultant(s), and which work type(s) the

sub-consultant(s) will be completing. If there are not firms currently listed on the "Official List" for an identified work

type(s), the responder may provide the work themselves, or they may subcontract with any firm.

QUESTIONS

Prospective, pre-qualified responders who have any questions regarding this Announcement must submit questions, by e-

mail, to the Contract Administrator:

Daniel Duffy, Contract Administrator

Daniel.duffy@state.mn.us

IMPORTANT: Use the following as the subject line of your email: MnDOT Contract No. 1063567 and 1063568,

Railroad Crossing Inventory (SFY 2027)

All questions and answers will be posted, verbatim, on MnDOT’s Consultant Services Web Page, at:

http://www.dot.state.mn.us/consult/notices.html. Potential pre-qualified responders are responsible for checking the web

page for any addendums to this announcement and any questions that have been answered.

Questions regarding this Announcement must be received, via e-mail, by the Contact Administrator identified above no

later than 2:00 pm Central Time, on 7/07/2026.

MnDOT anticipates posting answers to all questions received by 2:00 pm Central Time, on 7/09/2026.

No other MnDOT personnel are allowed to discuss this Announcement before the letter of interest submission deadline.

Contact regarding this announcement with any personnel not listed above could result in disqualification.

LETTER OF INTEREST CONTENT AND FORMAT

The letter of interest must adhere to the following format. Items 1 through 6 must fall within the Letter of Interest page

limit identified in the “Page Limits” table below.

1. Contact Information

The purpose of this section is for the responders to identify their contact information. Responder’s must list the company’s

full legal name, business address, contact person’s name and title, telephone number, fax number and e-mail address (as

available).

2. Eligibility

The purpose of this section is for responders to confirm that they, and (if applicable) their subcontractor(s) are pre-qualified

in the required work type(s).

3. Project Understanding

The purpose of this section is for the responders to demonstrate their understanding of the project. Responders must

clearly state their understanding of the project objectives, goals, and tasks to show or demonstrate their view of the nature

of the project. Responders should demonstrate their understanding by using their own words rather than simply repeating

what is listed in the announcement.

4. Responder Experience & Qualifications (Company & Key Personnel)

The purpose of this section is for responders to provide information detailing the background and experience of the

company, and the project personnel.

Responders must provide:

a. An outline of the company’s, and any subconsultants’, background and experience, addressing any minimum

requirements (if applicable) with examples of similar work.

b. A list of company and any subconsultant personnel who will work on the Project, detailing their training, and work

experience.

c. Resumes for the company’s and any subconsultants’ personnel, in a separate Appendix. Resumes or any other

personnel documentation must not contain personal telephone numbers, home addresses, or home email addresses.

Refer to the Page Limits section for additional information

If subconsultants are to be used on this project, responders must also outline their background and experience, including

examples of similar work done by each subconsultant. Responders must also provide a list of the subconsultants’ personnel

who will perform work on the project, detailing their training and work experience.

Note that no change in personnel assigned to the project will be permitted without the written approval of MnDOT’s

Project Manager.

Qualification and experience of the “firm” should be demonstrated by the experience of the personnel proposed.

MnDOT performance evaluation data (for similar services) may be taken into consideration as part of this rating factor.

5. Work Plan – Project Approach

The purpose of this section is for responders to present their work plan. Responders must provide a detailed work plan,

which must identify the major tasks to be accomplished. Responders must be sure to not only describe what will be done

but explain how each task will be accomplished. These tasks will be used as a scheduling and management tool, as well as

the basis for invoicing. The detailed work plan must present:

a. The Overall Project Approach

b. A Breakdown of the Project Tasks, detailing the tasks, and how they will be completed

c. Deliverable Due Dates and an Overall Project Schedule

d. A List of Personnel Working on the Project, including details of each person’s role, by task

Artificial Intelligence. In its breakdown of each Project Task, responders must also disclose whether it intends to use any

artificial intelligence technologies, either directly or indirectly, to accomplish Project Tasks and if so, a detailed description

of such technologies and how they will be used. See “General Requirements” below for additional information regarding

the use of artificial intelligence.

6. Deliverables

Responders must provide a clear and detailed description, format, and schedule of the deliverables to be provided in order

to meet the needs of the project.

7. Forms, Documents and Certifications

Responders must complete and submit all required forms, documents, and certifications, required under any other section

of this Announcement. These forms, documents and certifications will NOT be included in any page limit set for this

Announcement, as applicable.

7.1. Required Forms and Documents

Responders must complete and submit the forms and documents required under any other section of this

Announcement.

Forms/Documents on File with MnDOT Consultant Services:

If applicable, check the forms/documents that are on file with MnDOT Consultant Services:

☐ Workforce and Equal Pay Declaration Page ☐ Resident Vendor Form

If these forms/documents are on file with MnDOT Consultant Services, then no need to resubmit the

documents until the form/document end date. All other forms and documents required MUST be attached to

response.

7.2. Solicitation of Disadvantaged Business Enterprises (DBE) Statement: Responders must provide the following

statement and signature:

I hereby recognize that a DBE-Neutral (DBEN) goal has been established for this Announcement in accordance

with the “DBE Special Provisions” posted with the Announcement. I understand that MnDOT’s Office of Civil

Rights is required to clear the successful responder’s attainment of the goal, or Good Faith Efforts made to

attain the goal, before a contract can be awarded. I understand that failure to meet the goal or show a Good

Faith Efforts to meet the goal, will deem the successful responder as non-responsive, resulting in rejection of

the letter of interest.

Signature

Print Name

Date

PAGE LIMITS

The responder’s submittal must adhere to the page limitations identified in the following table. If any of the responder’s

documents exceed the page limits identified, the excess pages will not be reviewed, regardless of content.

Document

Maximum Number of Requirements

Pages

Requirement for all N/A

1. Responders MUST use Calibri font in their response

pages

2. No smaller than 11-point font and single line, 0-point spacing

3. The font may not have condensed, narrow, or compressed in

the font name

Letter of Interest

7 pages

1. Single-sided pages, no larger than 8.5”x11”

2. As noted above, Item’s 1 through 6 of the Letter of Interest

Content and Format section must fall within these page limits

Note: Cover letter and required forms and certifications are NOT included as part of the page limit.

RESPONSE SUBMITTAL INSTRUCTIONS

IMPORTANT NOTE TO RESPONDERS: You should receive a confirmation email from MnDOT. If you do not, please reach

out to the Contract Administrator to ensure the response was received.

All responses must be electronically submitted, via e-mail, to the attention of:

Daniel Duffy, Contract Administrator

Daniel.duffy@state.mn.us

Copy Consultant Services Forms Inbox: ProfessionalTechnicalContractForms.dot@state.mn.us

IMPORTANT: Use the following as the subject line of your email: MnDOT Contract No. 1063567 and 1063568,

Railroad Crossing Inventory (SFY 2027)

All responses must be received by MnDOT no later 2:00 pm Central Time, on 7/20/2026.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.