1412223678 (RFP) Circuit 680 UG Cable Replacement Construction Services

1.1) Cover Page
Solicitation
For Participation in
Circuit 680 UG Cable Replacement Construction Services
for
JEA
Jacksonville, FL
Solicitation Number 1412223678
Mandatory Pre-Response Meeting via Microsoft Teams or Teleconference on October 05, 2026, at 1:00PM EST
Microsoft Teams meeting
Join: https://teams.microsoft.com/meet/228549820404641?p=xGKbpzIjunqlqrwqZo
Meeting ID: 228 549 820 404 641
Passcode: dw7vR7c5
Need help? | System reference
Dial in by phone
+1 469-208-1810,,655100162# United States, Carrollton
Find a local number
Phone conference ID: 655 100 162#
Join on a video conferencing device
Tenant key: jea@m.webex.com
Video ID: 118 681 107 4
More info
Responses are due on October 27, 2026, by 12:00 PM EST
All Responses shall be submitted through JEA's E-Procurement and Contract Management Portal which is provided
by Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest. Instructions on how to login to
Zycus is provided below in this Solicitation. LATE RESPONSES MAY BE REJECTED.
JEA will publicly open all Responses received from qualified Respondents on the Due Date, via Microsoft Teams.
For more information please contact the JEA Buyer at:
Jason Behr, behrjv@jea.com

1.2) Scope of Work (Imeson substation)
The purpose of this solicitation is to select a contractor to provide construction services for the replacement of
approximately 1,200 feet of a 69 kV underground getaway originating from the Dillion Substation. Work will occur
within the substation and generation facility, as well as within the City of Jacksonville rightofway along Talleyrand
Avenue and Wigmore Street. The scope includes installation of an opencut, concreteencased duct bank; installation
of a HDD duct bank; pulling and installation of 69 kV EPR cable; modifications to an overhead transmission riser pole
and substation termination structures; removal of existing directburied 69 kV cable; site restoration; maintenance of
traffic; permitting; and all other related activities.
1.3) Background
JEA owns, operates and manages the electric system established by the City of Jacksonville, Florida since 1895. In June
1997, JEA also assumed operation of the water and sewer system previously managed by the City. JEA is located in
Jacksonville, Florida, where we proudly serve an estimated 541,076 electric, 407,161, water and 30,460 reuse water
customers. JEA is Florida's largest community owned utility and the eighth largest municipal in the United States.
1.4) Invitation - Submitting a Response
Respondents that meet the Minimum Qualification stated herein are invited to submit a Response to this Solicitation to
perform the Work. A complete copy of this Solicitation, the Technical Specifications, forms and all other documents
referenced in this Solicitation are on JEA's E-Procurement and Contract Management Portal which is provided by
Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest/genericRegister/JEA074. Instructions
on how to login to Zycus is provided below in this Solicitation.
All Responses are due at the time indicated on the title page of this Solicitation. Section 1 of this Solicitation are the
instructions for submitting a Response for this Solicitation. Section 2 of this Solicitation contain the definitions and
commercial contract terms associated with this procurement.
A Contract will be presented to the Respondent awarded this Work and the Contract will incorporate by reference this
entire Solicitation and all associated Addenda. A sample of the JEA Contract can be found on jea.com.
All documentation submitted with a Response must reference the Solicitation Title and Number stated herein. All
Responses must be made on the appropriate forms and formats as specified by this Solicitation and uploaded to JEA's
procurement platform.
All Responses should be delivered electronically to JEA via the Zycus platform. An automated, detailed auditing
system provides sealed Response integrity. Responses remain sealed on the platform until the Close Date & Time
(Due Date & Time).
A Respondent shall be solely responsible for timely delivery of its Response to the Zycus Supplier
Network. Respondents are strongly encouraged to acquire log in credentials early as possible. Additionally
Respondents are encouraged to submit Responses early to ensure uploading process goes smoothly. If Respondent is
not able to submit its Response via Zycus, then please email the Response to the JEA Buyer identified in the
Section below titled "Questions".
Responses are due by the time and on the date stated on the cover page of this Solicitation. LATE RESPONSES
MAY BE REJECTED.
1.5) Zycus Instructions
I. How to Log Into Zycus
A. New Users - Zycus
1. New Users will need to register to login. Registration will require Company name, address, phone, contact, title,
phone and email address. Also, it is recommended users use Google Chrome to access Zycus.
2. Note if the company is already doing business with JEA, you may find the company is already registered in Zycus.
To find out if you are registered, try entering your email address in the New User Registration screen. If you receive a

message stating "Email ID already registered", log in as an Existing User Log-in". If you don't know your password,
enter your email address and click on "Forgot Password".
B. Existing Users or New Users with Previously Registered Emails
1. Once the user has a login on the sourcing platform select "Existing User Log-in", the user may navigate to the
solicitation by selecting the icon for the applicable solicitation.
II. How to Submit a Response Using Zycus
1. Once logged in, users will see all JEA Sourcing Events, then select the applicable event.
2. Once in the Sourcing Event. The Sourcing Event has prompts for actions required to respond to the solicitation.
3. For the user to proceed to submit a Response to JEA using Zycus, the user will be required to provide its acceptance
of the of the Zycus iSource Terms & Conditions associated with the work. Such Terms and Conditions may cover
non-disclosure, safety, cyber security, Invitation for Bid contract terms, etc.
4. Once all terms are accepted, additional Solicitation information will be available for viewing and submitting a
Response by selecting "Confirm Participation". JEA will then have a record indicating the company intends to submit
a Response.
5. A user then can respond to each section of the Solicitation, once completed with each section, select "Save". Note
each section has a red, yellow, green light code. Items will turn green once completed. Yellow and red lights mean
there is additional action required. Users may also note under each tab, there are multiple questions to respond to,
scroll down the list to ensure all questions are answered.
6. In most Solicitations, JEA will provide Technical Specifications, pricing tables in Excel which the user will need to
download. Additionally, Excel pricing tables may need to be uploaded once completed to as part of the Response.
Users can download the required attachments by selecting the "Buyers Attachments" icon.
7. Once the required forms are uploaded and saved, the section light will turn green. Once all sections are completed
and green lighted, the User may select "Submit Response".
8. Once the user selects "Submit Response", the user will receive a "Success" pop-up when submitted.
9. Once submitted users may recall and modify submitted documentation and submit information until the Response
Due Date and Time.
10. Zycus does not automatically transfer a pricing submission from the qualifying round into live auction setting for
award consideration. Each user shall manually re-submit its qualifying Response into the live auction environment for
consideration of award.
1.6) Questions
All Questions must be submitted in writing to the JEA Buyer listed herein at least five business days prior to the
opening date. Questions received within five business days prior to the opening date may not be answered.
1.7) Pre-Response Meeting
There may be a mandatory Pre-Response meeting associated with this Solicitation at the date and time listed on the
cover page of this Solicitation. All interested Respondents are invited to attend the Pre-Response meeting. Those
planning to attend the Microsoft Teams teleconference may email their name and contact information to the JEA
Buyer listed herein at least 48 hours prior to the Pre-Response meeting to facilitate roll call. A Respondent must only
sign in representing one company, unless otherwise agreed to by JEA in writing.
1.8) Opening of Responses

All Responses received shall be publicly announced and recorded via Microsoft Teams at the date and time indicated
on the cover page of this Solicitation.
The details for the Microsoft Teams will be on jea.com at the following website: https://www.jea.com approximately
48 hours before the Response opening.
At the opening of Responses, a JEA representative will publicly open each Response that was received prior to the
Date and Time, except for those Responses that have been properly withdrawn. JEA has the right to waive
irregularities or informalities in the Responses to the extent allowable under applicable laws.
1.9) Alternate Provisions and Conditions (RFP&ITN)
Terms and conditions found in Responses that are contrary to requirements found in this Solicitation, including, but
not limited to, the Contract terms and conditions contained in Section 2 of this Solicitation and any requirements found
in the Technical Specifications attached as an exhibit or attachment to this Solicitation, will be rejected and are of no
force and effect. However, JEA reserves the right to negotiate different terms and conditions and requirements if JEA
determines that such terms and conditions and requirements are in the best interest of JEA.
1.10) Minimum Qualifications
Respondent must meet the following Minimum Qualifications to be considered eligible to have its Response evaluated
by JEA. Respondents must complete and submit the Minimum Qualification Form provided in this Solicitation.
Respondents that are working or have worked for JEA in the past 2 years involving similar work must submit JEA as a
reference. JEA reserves the right to ask for additional back up documentation or additional reference projects to
confirm the Respondent meets the requirements stated above.
JEA may reject Responses from Respondents not meeting all of the following Minimum Qualifications:
I. Respondent must not be on the State of Florida Convicted Vendor List, State of Florida's Suspended
Vendor List, the City of Jacksonville's Disqualified Vendor List, have their bidding privileges actively
suspended by JEA, been debarred by JEA, or have had a contract with JEA was terminated for default
within the last two (2) years.
II. The respondent must be on the Responsible Bidder's List (RBL) for Category EG7 Underground
Transmission Construction 69kV and Above - Solid Dielectric Cables
III. The Respondent shall comply with the technical and commercial specifications for this solicitation.
1.11) Number of Contracts to be Awarded
JEA intends to Award one (1) Contract for the Work. JEA reserves the right to Award more than one Contract based
on certain groupings of the Work items, or JEA may exclude certain Work items, if JEA determines that it is in its best
interest.
1.12) Insurance Requirements
Prior to JEA issuing a Purchase Order to the Company to begin the Work, the Company shall submit a certificate of
insurance (COI) that is in compliance with amounts and requirements as indicated in this Solicitation. Note that the
COI shall specifically indicate JEA as additional insured on all required insurance except Worker's Compensation and
Professional Liability (if applicable). Furthermore, waiver of subrogation must be provided for all required insurance
in favor of JEA, including its board members, officers, employees, agents, successors, and assigns.
1.13) Liquidated Damages In Contract
The Contract issued pursuant to this Solicitation contains liquidated damages tied to project completion deadlines. The
Respondent should review the specific time frames and liquidated damage amounts prior to submitting its Response.
1.14) Liquidated Damages
If the Company fails to obtain Substantial Completion of the Work within [40] days after the negotiated substantial
completion date, the Company shall pay JEA the sum of [$1,000] per day for each and every calendar day, including
Sundays and Holidays, starting on this day until the date the Work obtains Substantial Completion.

Liquidated Damages are capped at a maximum of ten percent (10%) of the Contract Price.
The Company understands and agrees that said daily sum is to be paid not as a penalty, but as compensation to JEA as
a fixed and reasonable amount for damages and losses that JEA will suffer because of such default, whether through
increased administrative and engineering costs, interference with JEA's normal operations, other tangible and
intangible costs, or otherwise, which costs will be impossible or impractical to measure or ascertain with any
reasonable specificity.
Liquidated Damages may, at JEA's sole discretion, be deducted from any monies held by JEA that are otherwise
payable to Company. The Company's responsibility for Liquidated Damages shall in no way relieve the Company of
any other obligations under the Contract.
1.15) Jacksonville Small and Emerging Business (JSEB) Participation Goal - Optional
All questions and correspondence concerning the JSEB program should be addressed to the following contact:
Bill Hickey
Manager, Supplier Diversity Programs and Procurement Services
JEA
hickwj@jea.com or jsebprogram@jea.com
1.16) Basis of Award - Highest Evaluated
JEA will use the Selection Criteria listed below to evaluate the Responses. JEA may make its Award decision based
solely upon the information submitted in the Responses. JEA may also choose to have one or more Respondent make
presentations to representatives of JEA. It is always in the best interest of the Respondent to provide informative,
concise, well-organized technical and business information relative to the Work, in both the initial submittal of its
Response and in any subsequent submittals.
Please note, JEA may reject Responses that request material changes or take exceptions to JEA commercial terms and
conditions.
Responses will be scored and ranked by a committee of evaluators. Each evaluator will individually score the
Responses using the evaluation matrix attached to this Solicitation. Using these scores, each evaluator will rank the
Responses using "1" for the Response receiving the highest number of points from the matrix. Responses with an
equal number of points will receive the same numerical ranking. JEA will total the numerical rankings for each
Response and consider the Response with the lowest total to be the most highly qualified Response. Any tie will be
broken using the total of the matrix scores of all evaluators. If a tie persists, the tie will be broken in accordance with
the JEA Procurement Operational Procedures.
1.17) Bid Bond
All Reponses shall be accompanied by a bid security in the amount stated on the Response Form. The bid security
must be furnished by the Respondent at or before the opening of the Responses. The bid security shall either be issued
by a surety company authorized to do business in the State of Florida, or Respondent shall furnish a certified check or
cashier's check in the amount of five percent of the total amount shown on the Response Form. The JEA Bid Bond
form can be found at jea.com. Failure to furnish the required bid security will disqualify the Response. If the
Respondent is awarded the Work and fails to execute the Contract within ten (10) days of postmarked date on the
Contract Documents, JEA shall retain the Bid Bond or check as liquidated damages.
1.18) Selection Criteria
The following criteria will be used by JEA to evaluate and rank Responses from Respondents who meet the Minimum
Qualifications specified in this Solicitation.
1.19) Quotation of Rates (RFP) (30 Points)
Respondent shall provide a completed Response form for scope of services in this solicitation. Additionally, if
requested, the provider shall provide a completed the Response Workbook in Appendix B. The total Response price

should be entered on the Proposal Form. The total Response price shall firm fixed prices, not estimates, and include all
profit, taxes, benefits, and all other items. ANY MODIFICATIONS, EXCEPTION, OR OBJECTIONS CONTAINED
WITHIN THE RESPONSE FORM MAY SUBJECT THE RESPONSE TO DISQUALIFICATION.
1.20) Project Narrative (5 Points)
The Respondent shall provide a summary of the project to illustrate an understanding of what will be needed to
successfully complete the project along with needed materials/permits. Additional points will be awarded to
Respondents who provide three potential critical paths with proposed solutions.
This deliverable shall be submitted as a separate PDF and labeled *CompanyName*_ProjectNarrative.pdf.
Evaluate:
* Narrative of Project
* Understanding of Project Critical Path
* Risk Management plan with proposed solutions to Critical Path Items
1.21) Work Plan & Resource Availability (15 Points)
The Respondent shall describe the work plan to complete the project successfully and meet JEA's milestones. The
Respondent shall include a demonstration of resource availability to complete the work in accordance with the schedule.
This can include presentation of prior work that demonstrates appropriate staffing and equipment levels to meet the
project schedule. The work plan shall provide a detailed and logical sequence of work and describe a detailed breakdown
of the following:
1. Procurement & Logistics Execution Plan
* Long-Lead Items (LLIs): Identify all critical path equipment and materials, including early engineering release
and ordering strategies for LLIs.
* Supply Chain & Quality: Detail vendor pre-qualification, expediting procedures, and inspection plan for quality
control. Note: All vendors need to be from JEA's approved manufacturers.
* Logistics & Material Control: Outline the strategy for shipping, site receipt, inventory tracking, and material
preservation.
2. Construction Execution Plan
* Construction Methodology: Describe the physical build strategy, sequencing of trades, and any modularization or
pre-fabrication strategies.
* Resource & Labor Management: Include a manpower chart with number of crews and equipment necessary for
the project and details on subcontractor management.
This deliverable shall be submitted as a separate PDF and labeled
*CompanyName*_WorkPlan&ResourceAvailability.pdf.
Evaluate:
* Overall procurement and construction plan
* Material lead times to successfully complete the project on or before the ISD
* Anticipated staff to successfully complete the project on or before the ISD
* Anticipated equipment to successfully complete the project on or before the ISD
1.22) Company Experience (30 Points)
The Respondent shall provide a summary of three (3) projects of similar scope, scale, and complexity. The examples
should be able to demonstrate that the Team's experience and knowledge qualify them to complete the necessary work
in a successful manner. The respondent shall have successfully completed three (3) similar projects in or along a City
and FDOT ROW (underground electrical installation) in Florida within the past five (5) years ending on 8/31/2026.
Respondents that are working or have worked for JEA in the past 2 years involving similar work must submit JEA as a
reference; should the supplier have more than one JEA projects within the defined period, supplier's response shall

only be composed of one (1) JEA projects and the remainer in other non-JEA projects unless only JEA projects can
meet the requirements.
Provide the project reference company name, contact, phone, and email on the Minimum Qualification Form provided
in Appendix B - Response Forms. Please also provide:
* a general summary of the project,
* a general summary of the results of the project related to work provided,
* if the project completed on the original agreed upon schedule and if not, a detailed reason for deviations,
* if the project completed on the original agreed upon contracted amount and if not, a not a detailed reason for
deviations
* a project schedule of the completed project outlining all major milestones that were acheived on time to meet the
ISD
* project location
This deliverable shall be submitted as three separate PDF and labeled *CompanyName*_Reference1.pdf,
*CompanyName*_Reference2.pdf, and *CompanyName*_Reference3.pdf.
1.23) Schedule (15 Points)
The Respondent shall provide a detailed preliminary project schedule that includes a comprehensive and realistic
task breakdown, including clear durations, dependencies, and resource allocation. Clearly identifies key project
milestones, aligns with critical path, and ensures adherence to JEA milestone and outage dates.
This deliverable shall be submitted as a separate PDF and labeled *CompanyName*_Schedule.pdf.
Evaluate:
* Schedule provided by the bidder.
* Includes bulk material procurement timeline and aligns with construction milestones
* Includes subtasks for open cut and HDD sections
* Start Date is 12/14/2027
* Outages anticipated in Spring from 02/01 - 04/12. 2028
* Desired ISD date is 04/12/2028
1.24) Jacksonville Small Emerging Business (JSEB) (5 Points)
JEA will award points for utilizing a Jacksonville Small Emerging Business (JSEB) in the performance of the
initial design scope of work. This can include surveying, SUE, geotechnical engineering, permitting, and design
tasks. Future JSEB participation may be required for construction services, to be determined by JEA and the
bidder during design. At this time, do not include JSEB participation for construction. Points will be assessed
based on the percentage of work to be subcontracted to a JSEB firm for the initial design scope of work only. The
bidder is to indicate the percentage of work that they will subcontract to a JSEB firm in their proposals.
Submissions missing required information will be scored lower.
Evaluate:
* Overall JSEB commitment
* Bidder = JSEB, award 5 Points
* Subcontractor is JSEB at 5%, award 4 points
* Subcontractor is JSEB at 4%, award 3 points
* Subcontractor is JSEB at 3%, award 2 points
* Subcontractor is JSEB at 2%, award 1 point
* Subcontractor is JSEB at 1%, award 0 points
1.25) Safety Qualification Requirement
Respondent shall be in compliance with JEA's Contractor Safety Management Process policy. If the Respondent fails
to obtain JEA approval as a JEA Safety Qualified company, JEA may terminate the Respondent's contract.

JEA Safety information is available online at http://www.jea.com/About/Procurement/Contractor_Safety/. Please note
that it may take up to ten (10) business days for a company to be approved as JEA Safety Qualified. It is the
Respondent's responsibility to ensure it is following the JEA Safety policy. A list of the JEA's Safety Qualified
vendors can be found on https://www.jea.com/About/Procurement/Contractor_Safety/.
To finalize Company JEA safety prequalified and work on JEA property companies will need to complete or have
already completed the following training:
1. Contractor Supervisors working on site need to take or have taken the Supervisor Leadership Develop class (SLD)
- 1 day (8 hour) class offered the North Florida Safety Council on a monthly basis.
2. All company employees working on JEA sites will be required to take or have taken:
I. 10 Hour OSHA safety class, and
II. 2 hour JEA site specific
or
I. CSSO that class covers both the OSHA - 10 and the JEA 2 hour site specific training.
II. Substation Electrical Safety
1.26) Payment and Performance Bond Amount and Requirements
After receipt of the Contract, the Company awarded the Work shall furnish a Payment and Performance Bond in the
amount indicated on the Response Form, made out to JEA in forms and formats approved and provided by JEA, as
security for the faithful performance of the Work of Contract. JEA will send the approved bond forms to the Company
for execution along with the Contract, however, in no case shall the date on the bond forms be prior to that of the
executed Contract. The surety must be authorized and licensed to transact business in Florida. A fully executed
Payment Bond and Performance Bond must be recorded with the Clerk of Duval County Court and delivered to JEA
before JEA will issue a Purchase Order to begin the Work. No Purchase Order shall be issued until the Payment and
Performance Bonds are recorded and delivered to the JEA Procurement Department. If the Company fails or refuses to
furnish or record the required bonds, JEA will retain the Company's Bid Bond as liquidated damages.
The Payment and Performance Bond requirements may be less than the full Contract amount. The Company should be
aware that their bond premiums may be adjusted by their bonding company, if actual Work exceeds the amount of the
bond, however, any increase in total premiums required will not be approved by JEA for any change in Contract price
as either a change order or as an adjustment through the use of a Supplemental Work Authorization. Unless otherwise
specified on the Bid Form, the Company shall be solely responsible for obtaining and maintaining the required
Payment and Performance Bonds throughout the term of the Contract. To be acceptable to JEA as Surety for
Performance and Payment Bonds, a Surety Company shall comply with the following provisions:
I. The Surety Company shall have a current and valid Certificate of Authority, issued by the State of
Florida, Department of Insurance, authorizing it to write surety bonds in the State of Florida.
II. The Surety Company shall have a current and valid Certificate of Authority issued by the United
States Department of Treasury under Sections 9304 to 9308 of Title 31 of the United States Codes.
III. The Surety Company shall be in full compliance with the provisions of the Florida Insurance Code.
IV. The Surety Company shall have at least twice the minimum surplus and capital required by the Florida
Insurance Code during the life of this agreement.
V. If the Contract Award Amount exceeds $500,000, the Surety Company shall also comply with the
following provisions:
The Surety Company shall have at least the following minimum ratings in the latest issue of A.M. Best's Key Rating
Guide.
POLICY HOLDER'S CONTRACT AMOUNT AND REQUIRED FINANCIAL RATING:
$500,000 TO 1,000,000: A-CLASS IV
$1,000,000 TO 2,500,000: A-CLASS V
$2,500,000 TO 5,000,000: A-CLASS VI
$5,000,000 TO 10,000,000: A-CLASS VII
$10,000,000 TO 25,000,000: A- CLASS VIII
$25,000,000 TO 50,000,000: A- CLASS IX
$50,000,000 TO 75,000,000: A- CLASS X

The Surety Company shall not expose itself to any loss on any one risk in an amount exceeding ten (10) percent of its
surplus to policyholders, provided: Any risk or portion of any risk being reinsured shall be deducted in determining
the limitation of the risk as prescribed in this section. These minimum requirements shall apply to the reinsuring
carrier providing authorization or approval by the State of Florida, Department of Insurance, to conduct business in
this state has been met.
In the case of the surety insurance company, in addition to the deduction for reinsurance, the amount assumed by any
co-surety, the value of any security deposited, pledged or held subject to the consent of the surety and for the
protection of the surety shall be deducted.
1.27) Subcontractors Use for the Performance of the Work
The Respondent must list the names of the major Subcontractors that it intends to use for this Work, unless the Work
will be self-performed by the Respondent. The Subcontractors must be listed on the Subcontractors Form which is
available at jea.com. Failure to submit this form with the Response may result in rejection of Respondent's Response.
The Respondent shall not use Subcontractors other than those shown on the Subcontractor Form unless it shows good
cause and obtains the JEA Representative's prior written consent.
If the Respondent plans to use Subcontractors to perform over 50% of the Work, the Respondent shall obtain JEA's
approval at least five days prior to the Response Due Date. Failure to obtain JEA approval may result in rejection of
the Respondent's Response.
1.28) Shipping, Freight, And Travel--F.O.B. Destination
The Respondent shall include the price for travel, shipment of materials and equipment in its pricing shown on its
Response unless otherwise stated herein. The shipment of all materials shall be F.O.B. Destination.
If the Solicitation allows for travel expenses to be billed separately, then all the Respondent's travel expenses will be
reimbursed in accordance with JEA's Contractor Travel Policy.
1.29) Required Forms to be Submitted
The following forms must be completed and submitted to JEA at the timeframes stated below. The Respondent can
obtain the required forms, other than the Minimum Qualification Form, Response Form and Response Workbook, by
downloading them from JEA.com.
A. The following forms are required to be submitted with the Response:
I. Minimum Qualifications Form- This form can be found in Appendix B of this Solicitation
II. Response Form- This can be found in Appendix B of this Solicitation
III. Response Workbook - This can be found in Appendix B of this Solicitation
IV. List of JSEB Certified Firms (if any)
V. Subcontractor Form (if any). However, if the following Subcontractors are utilized to perform this
Work, they shall be listed on the referenced Subcontractor Form: a. Electrical, b. Plumbing, c.
HVAC, d. Instrument and controls (I&C), e. Equipment Suppliers (i.e., pumps, fans, etc..), f. Material
Suppliers, g. Roofing, h. Fuel, I. Mechanical Engineer, j. Fire Protection, h. etc.
If the above listed forms are not submitted with the Response by the Response Due Time and Date, JEA may reject the
Response.
B. JEA also requests the following documents to be submitted prior to Contract execution. A Response will not be
rejected if these forms are not submitted at the Response Due Date and Time. However, failure to submit these
documents prior to Contract execution could result in Response rejection.
I. Conflict of Interest Certificate Form - This form can be found at JEA.com
II. Insurance certificate
III. W-9
IV. Evidence of active registration with the State of Florida Division of Corporations (www.sunbiz.org)
V. Any technical submittals as requires by the Technical Specifications
1.30) Addenda Issuance

JEA may issue Addenda prior to the opening of Responses to change or clarify the intent of this Solicitation. The
Respondent is responsible for ensuring it has received all Addenda prior to submitting its Response and must
acknowledge receipt of all Addenda by completing the Confirmation of Receipt of Addenda. JEA will post Addenda
when issued online at JEA.com. Companies must obtain Addenda from the JEA.com website. It is the responsibility of
each Respondent to ensure it has received and incorporated all Addenda into its Response. Failure to acknowledge
receipt of Addenda may be grounds for rejection of a Response.
1.31) Contract Execution and Start of Work
Within 30 days from the date of Award, JEA will present the successful Respondent with the Contract. Unless
expressly waived by JEA, the successful Respondent must execute a Contract for the Work within 10 days after
receiving the Contract from JEA. If the Respondent fails to execute the Contract or associated documents as required,
JEA may cancel the Award with no further liability to the Respondent and retain any bid security or bond.
Upon JEA's receipt of the executed Contract, certificate of insurance, and recorded Payment and Performance bonds
(if applicable), JEA will issue a PO, in writing and signed by an authorized JEA representative as acceptance of the
Response and authorization for the company to proceed with the Work, unless otherwise stated in the Contract or PO.
For Construction Services: In the event that JEA intends to authorize the successful Respondent to proceed with
administrative work only, or with only a portion of the Work, then the PO shall state the specific limitations of such
authorization and JEA will issue a separate written Notice to Proceed to authorize the Respondent to begin Field Work,
when applicable, or to perform the remainder of the Work, or any portion thereof. The Respondent shall ensure that it
is prepared to begin Field Work upon receipt of Notice to Proceed. Any Work performed outside of this partial
authorization shall be at the Respondent's risk and JEA shall have no obligation to pay for such Work.
1.32) Ex Parte Communication
Ex Parte Communication is defined as any inappropriate communication concerning a Solicitation between any
officers, employees or other representatives of Respondent and a JEA representative during the time in which the
Solicitation is being advertised through the time of Award. Examples of inappropriate communications include:
private communications concerning the details of the Solicitation in which a company becomes privy to information
not available to the other Respondents. Social contact between companies and JEA Representatives should be kept to
an absolute minimum during the Solicitation process.
Ex Parte Communication is strictly prohibited. Failure to adhere to this policy will disqualify the noncompliant
Respondent. Any questions or clarifications concerning this Solicitation must be sent in writing via email to the JEA
Buyer at least five business days prior to the opening date. If JEA determines that a question should be answered or a
requirement should be clarified, JEA will issue an Addendum to the Solicitation.
1.33) Conflict of Interest
This conflict of interest policy applies to all JEA construction projects ("Project"). Any company bidding the
construction phase of a Project cannot at the time of Response/bid submittal, be affiliated with or have any direct or
indirect ownership interest in the architect/engineer ("Designer") of record. The company will also be prohibited from
bidding if the Designer has any direct or indirect ownership interest in the Contractor. Should JEA erroneously award
a contract in violation of this policy, JEA may terminate the contract at any time with no liability to company, and
company shall be liable to JEA for all damages, including but not limited to the costs to rebid the Project. The purpose
of this policy is to encourage bidding and eliminate any actual or perceived advantage that one Respondent may have
over another.
1.34) Certifications and Representations of the Company
By signing and submitting its Response, the Respondent certifies and represents as follows:
A. That the individual signing the Response is duly authorized to contractually bind the Respondent to the terms and
conditions of this Solicitation and the Contract. Respondent shall provide satisfactory evidence of such authority
within three days of JEA's request.
B. That every aspect of the Response and the detailed schedule for the execution of the Work, are based on its own
knowledge and judgment of the conditions and hazards involved, and not upon any representation of JEA. JEA
assumes no responsibility for any understanding or representation made by any of its representatives during or prior to