Folk and Traditional Arts Program
| Location: | Hawaii |
|---|---|
| Posted: | Sep 23, 2026 |
| Due: | Oct 20, 2026 |
| Agency: | State Government of Hawaii |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | P27000375 |
| Publication URL: | To access bid details, please log in. |
General Information
P27000375 version:
01 Status
ReleasedDepartmentAccounting and General ServicesDivisionState Foundation on Culture and the ArtsIslands (where the work/delivery is to be performed)
StatewideCategoryGoods and ServicesRelease Date 09/09/2026Amendment Date & Time09/23/2026 09:30 AMAmendment Reason
Amending solicitation number P27000375 to provide more time to review applications.Offer Due Date & Time10/20/2026 02:00 PMDescriptionThis contract will provide administrative support for implementing SFCA'S Folk & Traditional Arts Program. Contact PersonManipon, Di AnaEmail yvonne.manipon@hawaii.gov Phone808-228-6462General CommentsSee AttachmentsProcurement OfficerKaren A. EwaldAttachments Folk and Traditional Arts Solicitation FY2027-Folk and Tradtional Arts Solicitation.pdf
SFCA FTA Budget Form-SFCA_FTA_Budget_Form.pdf
HSFCA FTA Project Narrative Form-HSFCA FTA Project Narrative Form.pdf
AG-008 103D General Conditions (1.10.23).pdf
Download All
Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to:
Manipon, Di Ana.
| Commodity Code | Description |
| 923110 | Education program administration |
| 926110 | Arts and cultural program administration, government |
| 611513 | Apprenticeship training programs |
Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to:
Manipon, Di Ana.
- RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
- QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
- TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
- VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
-
COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
- VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
- VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
- HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
- ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
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OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.
The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
Attachment Preview
Hawai`i State Foundation on Culture and the Arts (HSFCA) Folk
and Traditional Arts Program
Goals and Objectives
ThiscontractwillprovideadministrativesupportnecessaryforimplementingSFCA'sFolk & Traditional
Arts Program.
The Folk & Traditional ArtsProgramsupportsthe teaching and learning of cultural arts and practices
that are unique in the state, that are not robust and should be cultivated in Neighbor Island
communities. The program supports building cultural capacity in Hawai`i through advanced training and
cultural preservation as well as to provide access to cultural programs and activities. This will be during
the time of performance of the contract, October 30, 2026- June 30, 2027. (FY2027)
Minimum Qualifications
It is either: A for-profit organization incorporated under the laws of the State of Hawai`i or a non-
profit organization exempt from the federal income tax by the Internal Revenue Service.
In the case of a tax-exempt nonprofit organization, the organization shall have a governing Board
whose members have no material conflict of interest and serve without compensation.
Have bylaws or policies that describe the way business is conducted, prohibit nepotism, and provide
for the management of potential conflict of interest situations and
Have at least 5 years of experience with the project or in the program or activity area for which the
request for grant is being made; provided that the foundation may grant an exception where the
requesting or proposing organization has demonstrated the necessary experience in the program
area; and
Has authorized, in its bylaws or by corporate resolution, specific officers or directors to sign
contracts on behalf of the organization. (Attach supporting corporate resolution or the appropriate
section of the bylaws, indicating relevant section.)
Tasks
Contractor will provide coordinating support for the Folk & Traditional Arts Program by working in
collaboration with the SFCA Program Manager to:
Assist with the distribution of Folk & Traditional Grants and Cultural Outreach funds
Assist with cultural outreach and site visits as appropriate and available
Maintain clear and regular communication with SFCA staff; attend meetings as arranged or required
The contractor will work independently, with regularly scheduled reports to/meetings with SFCA staff, to:
Liaison/coordinate with grantees
o Prepare correspondence when needed
o Contract and make payments
o Collect from each grantee, and keep on file, a Form W-9
Provide program oversight/evaluation/documentation
1Folk and TraditionalArtsProgramSupport
o Documentprogram;prepareandsubmitfinalreporttoSFCA
o Monitor that program activities and requirements are being completed; collect and file
deliverables from program staff and participants
Deliverables
o Liaison/coordination
o Contracting and recording of payments by SFCA contract end date
o Program oversight/evaluation/documentation
o Submit a final report 30 days after SFCA contract end date
o Track and report grantees compliance with program deliverables
Budget and Compensation
The proposedbudgetshouldidentifytheProgramSupportcosts.
Two Payment Plan
o First Payment - consisting of 60% of the contracted funds, payable upon award.
o Second (final) Payment - consisting of 40% of the contracted funds, payable upon
completion of 100% of the contracted services and payable upon submission and
acceptance of final report.
Evaluation
Each Offeror's solicitation will be evaluated as follows:
Project Purpose - 45%
Project Description - 45%
Budget for Program Support - 10%
Required Completed Materials to Submit
Project Narrative Form
Project Budget Form
o Collect invoices and process payments
2Folk and TraditionalArtsProgramSupport
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