Flooring Materials and Services
| Location: | Florida |
|---|---|
| Posted: | Aug 5, 2026 |
| Due: | Aug 13, 2026 |
| Agency: | Hillsborough County Public Schools |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 26190-ITB-MST |
| Publication URL: | To access bid details, please log in. |
Main
Agency
Hillsborough County Public Schools
Hillsborough County Public Schools
Status
Active
Active
Fiscal Year
2026
2026
Title
Flooring Materials and Services
Flooring Materials and Services
Type
Invitation to Bid
Invitation to Bid
Department
Maintenance
Maintenance
Online Submissions
Yes
Yes
Project Estimate
Piggyback Solicitation
No
No
Insurance Required
No
No
Bid Bond Required
No
No
Bid Bond Amount
Performance Bond Required
No
No
Performance Bond Amount
Construction Bond Required
No
No
Construction Bond Amount
Scope of Services
HCPS is seeking Bids from experienced and qualified vendors interested in providing the goods and services referenced herein. The provision of the goods and services herein include, but not limited to, Flooring: Carpet, Vinyl, Epoxy, Tile, & Related Services and the provision of all related labor, materials, supervision, equipment, incidentals, and related items necessary to complete the requests in accordance with the specifications herein. This section identifies HCPS’ desired goods and services and levels of performance. The Bidder shall indicate a response to all service requirements and specifications contained herein.
HCPS is seeking Bids from experienced and qualified vendors interested in providing the goods and services referenced herein. The provision of the goods and services herein include, but not limited to, Flooring: Carpet, Vinyl, Epoxy, Tile, & Related Services and the provision of all related labor, materials, supervision, equipment, incidentals, and related items necessary to complete the requests in accordance with the specifications herein. This section identifies HCPS’ desired goods and services and levels of performance. The Bidder shall indicate a response to all service requirements and specifications contained herein.
Dates(All times are listed as
EST
)
Broadcast Date
7/9/2026 7:00 PM EST
7/9/2026 7:00 PM EST
Question End Date
7/23/2026 5:00 PM EST
7/23/2026 5:00 PM EST
Sample Due Date
Due Date
8/13/2026 5:00 PM EST
8/13/2026 5:00 PM EST
Bid Opening Date
Question End Date Reminder Notification
2 Day(s)
2 Day(s)
Sample Due Date Reminder Notification
0 Day(s)
0 Day(s)
Due Date Reminder Notification
2 Day(s)
2 Day(s)
Pre-Bid Meetings
Total: 0
(All times are listed as
EST
)
| Date | Time | Mandatory | Location |
Shortlist Meeting
Total: 0
(All times are listed as
EST
)
| Date | Time | Location |
Documents
Total: 7
Quote/Bid
Quote/Bid Items
Additional Quote/Bid Items Fields
Quote/Bid Items
Total: 0
| # | Required | Group | Make | Model | Description | Quantity | Unit of Measure | Price/ Percent | Type |
Delivery Date
None
None
Required Files to be Uploaded by the Vendor
None
None
Shipping
None
None
Terms and Conditions
See SDHC`s Terms and Conditions
See SDHC`s Terms and Conditions
Include Shipping in Price of Items
No
No
Display Bid Tabulation to Vendors
No
No
Display Vendor Submissions to Vendors
No
No
View Vendor Submissions while Bid Solicitation is Active
No
No
Allow Options File to be Updated after Due Date
No
No
Allow Post Due Date Submission
No
No
Questions & Answers
Total: 10
| Question | Date Asked | Answer | Date Answered |
|
Can you please provide some specifications for the desired carpet - i.e., minimum face weight, density, dye method, etc.?
As well, can you please provide some aesthetic guidance, such as any specific colors and/or design schemes you hope to meet for the carpet? Thank you. |
7/13/2026 4:37:23 PM |
The carpet most frequently used at my schools.
Gauge - 1/12th Stitches - 10 per inch Tufted Yarn - Weight - 17 oz./yd Total Thickness - .240 inches Average Density - 6,442 Product Size - 24"x24" Secondar Backing - EcoWorx Tile Warranty - Lifetime Limited Commercial Carpet Tile Specifications The manufacturers will furnish specification sheets with their bid documents. Requirements noted in the bid documents will be (highlighted) on the manufacturer’s specification sheets confirming compliance. In addition, they will also note the bid reference number next to the highlighted specification. Acceptable brand names: • Universal • Aquifil • Antron • Eco Solution Q • Dynex • Johnson & Johnson Kinetex Umbra II / Umbra Stripe II Color and or design are determined by site and room |
7/15/2026 9:10:10 AM |
|
We have been reviewing this bid and would like to clarify whether a bidder would be considered for award if they are proposing only the epoxy flooring and polished concrete portions of the project.
Our company specializes in epoxy flooring and polished concrete. The remaining scopes of work included in the bid would not be performed by our team. Could you please let us know whether the County would consider awarding these portions separately, or if bidders are required to provide all scopes of work identified in the solicitation? In my previous experience with similar projects, the epoxy flooring scope was awarded to a specialized flooring contractor, while the remaining scopes were awarded separately to firms with expertise in those areas. We appreciate your guidance and look forward to your response. |
7/14/2026 12:48:47 PM |
4.1 AWARD BY GROUP, CATEGORY, AREA, OR ITEM As deemed to be in its best interest, HCPS reserves the right to award by individual item, group of items, all or none, or a combination thereof; on a geographical basis and/or on an HCPS-wide basis with one or more contractors; to reject any or all offers or waive any irregularity or technicality in bids received. Bidders are cautioned to make no assumptions unless their offer has been evaluated as being responsive. Any or all award(s) made because of this solicitation shall conform to applicable Board Rules, State Board Rules, and State statutes.
This solicitation may be awarded to a sole Bidder, a primary and a secondary Bidder, or predefined “Maintenance Area(s)” to the highest-ranked responsive and responsible Proposal(s) who best meet the terms and conditions of this solicitation. Additionally, HCPS reserves the right to make multiple awards, award by groups, types, or categories, item by item or lump sum, whichever may be in HCPS’ best interest. A Bidder may Bid on each preferred area. The Bidder may not split an area or bid on less than the total listing of facilities and schools for each area. HCPS reserves the right to change the number of schools within any geographic area during the contract period. Any additional school site shall be serviced at the same costs and rates as bid. Unless stated otherwise HCPS awards certain HCPS Maintenance Operations areas “Maintenance Areas” as defined below: • AREA 1 – West. North to Pasco County Line, West to Pinellas County Line, South to MacDill AFB and East of I-275, and South to Davis Islands. The area is normally defined by Drew Park, Citrus Park, MacDill Air Force Base, Downtown, Keystone, and Lutz. • AREA 2 - Central. North to Pasco County Line, West to I-275, South to Gibsonton Dr., and East to US 301. The area is normally defined by Temple Terrace, Tampa Palms, Palm River, parts of Gibsonton, and the University of South Florida. • AREA 3 - East. North to Pasco County Line, West to US 301, South to Manatee County Line, and East to Polk County Line. Normally defined by Plant City, Ruskin, Wimauma, Seffner, Riverview, Thonotosassa, Sun City Center, Boyette, Valrico, Durant, Mango, and parts of Brandon. HCPS may contract with up to three (3) assigned Maintenance Area vendors as “primary vendors.” The lowest and best Bid in each area shall be considered the primary contractor and may receive the largest volume of work. The next lowest and best Bid(s) may serve as backups if the primary contractor is not able to meet the required timeline and performance levels. Additionally, HCPS reserves the right to procure services from a backup contractor for the following reasons, without limitation: • The Contractor cannot comply with the required timeline or performance level; or • The Contractor is not in compliance with the required timelines of current or previous projects; or • HCPS emergency; or • It is in the best interest of the HCPS to do so. |
7/20/2026 7:17:12 AM |
|
Good afternoon,
The Next Level Company is currently preparing its proposal for ITB 26190-ITB-MST – Flooring Materials and Services. After carefully reviewing the solicitation documents and the Price Sheet, we respectfully request clarification on the following items to ensure our proposal is fully compliant with HCPS requirements and that our pricing accurately reflects the products and systems intended by HCPS. 1. Basis of Design Please provide the approved manufacturers, product lines, or basis-of-design products for the following categories: Carpet Tile Vinyl Flooring Luxury Vinyl Tile (LVT) Epoxy Flooring Systems Moisture Mitigation Systems 2. Product Specifications Please provide the minimum required technical specifications for the products listed above, including, as applicable: Thickness Wear layer Dimensions Warranty requirements Standard colors or approved color palette Any other minimum performance requirements necessary to ensure all bidders are pricing equivalent products. If available, please also provide the corresponding technical data sheets, manufacturer catalog references, or product specification sheets for the basis-of-design products. This information will help bidders obtain accurate supplier quotations and ensure that all proposed products are technically equivalent to HCPS requirements. 3. Item 4 – Stair Nosing Please confirm whether the unit of measure identified as SY is correct or if the intended unit of measure should be LF or EA. 4. Extraordinary Substrate Conditions The Price Sheet states that installation prices shall include all standard surface preparation required for a proper installation. Please clarify whether unusual or unforeseen substrate conditions requiring extensive grinding, major floor leveling, structural concrete repairs, excessive adhesive removal, or other conditions beyond normal installation preparation will be compensated through separate work orders or are expected to be included within the standard unit prices. 5. District Standards If HCPS currently maintains standard flooring products, preferred manufacturers, standard colors, or approved product lists for consistency throughout the District, please provide those standards or representative product lists. We appreciate your time and assistance. These clarifications will help ensure that we prepare an accurate, competitive, and fully responsive proposal. Thank you for your consideration. Best regards, Fredy Rojas |
7/14/2026 7:27:13 PM |
1. Basis of Design Please provide the approved manufacturers, product lines, or basis-of-design products for the following categories: Carpet Tile Vinyl Flooring Luxury Vinyl Tile (LVT) Epoxy Flooring Systems Moisture Mitigation Systems
See previous answer provided for basic spec info. 2. Product Specifications Please provide the minimum required technical specifications for the products listed above, including, as applicable: Thickness Wear layer Dimensions Warranty requirements Standard colors or approved color palette Any other minimum performance requirements necessary to ensure all bidders are pricing equivalent products. If available, please also provide the corresponding technical data sheets, manufacturer catalog references, or product specification sheets for the basis-of-design products. This information will help bidders obtain accurate supplier quotations and ensure that all proposed products are technically equivalent to HCPS requirements. See previous answer provided for basic spec info. *Warranty see Section 2.8 3. Item 4 – Stair Nosing Please confirm whether the unit of measure identified as SY is correct or if the intended unit of measure should be LF or EA. (*LF) 4. Extraordinary Substrate Conditions The Price Sheet states that installation prices shall include all standard surface preparation required for a proper installation. Please clarify whether unusual or unforeseen substrate conditions requiring extensive grinding, major floor leveling, structural concrete repairs, excessive adhesive removal, or other conditions beyond normal installation preparation will be compensated through separate work orders or are expected to be included within the standard unit prices. *Expected to be included within the standard unit prices 5. District Standards If HCPS currently maintains standard flooring products, preferred manufacturers, standard colors, or approved product lists for consistency throughout the District, please provide those standards or representative product lists. We appreciate your time and assistance. These clarifications will help ensure that we prepare an accurate, competitive, and fully responsive proposal *See 3.4 SCOPE OF WORK/SERVICES, SPECIFIC FLOORING REQUIREMENTS |
7/20/2026 9:06:18 AM |
| We are a refinishing company, and can refinish almost any hard surface (tile, concrete, terrazzo, etc.). I did not see any opportunities in the scope of work for refinishing. Is that an option that you would consider for more economical solutions to replacement? Or are you looking at replacement only? And if you are open to refinishing, can you please assist us in adapting a current scope of work that focuses on replacement?? | 7/16/2026 4:36:14 PM |
The ITB is for new installs, replacement or repairs of carpet, vinyl, epoxy, tile, & related services. This ITB is not for refinishing,
|
7/20/2026 8:57:44 AM |
| For clarity, can you please confirm you only need samples of: Items # 1, 2, of Carpet (proposed gray, blue, black, & green) and Item # 23 LVT (proposed Brown, & Gray colors)? Or do you need samples of the entire materials listed on the bid tab sheet? Thank You. | 7/20/2026 10:54:02 AM | Correct 1, 2 and 23 | 7/20/2026 2:26:16 PM |
|
For the 4,766 SF Epoxy Flooring
1. Can you please provide information on the current condition of the floor(s), including any known damage, repairs, or areas of concern? 2. What is the existing floor substrate/material (e.g., concrete, tile, terrazzo, etc.) for the 4,766 SF epoxy flooring area? 3. What level/floor of the building is the project located on? If it is above ground level, are there freight elevators or other accommodations available for material and equipment transportation? 4.How long can the area remain out of service during installation and curing? 5. Are there any specific containment, dust control, or ventilation requirements that Hillsborough County Public Schools would like contractors to follow while performing surface preparation and installation? |
7/20/2026 11:06:16 AM | Locations to potentially be done under the term of this contract are unknow at this time. As issues or request are made, awarded vendors will be contacted to perform the required services. | 7/20/2026 2:36:08 PM |
|
I have a question regarding your request for 500 SF of Epoxy Turnkey installation. Please explain? I have line 20 includive of material, prep and labor for Epoxy and line 21 inclusive of the same for non-slip for 500sf -yet your asking for turnkey for 500SF of epoxy?
Thank you |
7/20/2026 1:36:55 PM |
Line #20 Is the cost of installing HSS DQB, 1/8” Epoxy Decorative Quartz Resinous Flooring as required per the installation
Line #21 Is the cost of installing Non-slip treatments for tile, marble and granite surfaces, as required per the installation Line #22 Is the cost of installing epoxy as required per the installation |
7/21/2026 11:46:29 AM |
|
Was there a previous incumbent? If so, can you share their price proposal?
Has there been any changes to the scope from the last? Did the previous incumbent complete the project term? Is this solicitation the same length of time? If previous incumbents exist, when is the contract set to end? Is there a bid tabulation available for this solicitation? If so, could you please share a copy with us? |
7/21/2026 12:35:13 PM |
Previous incumbent- yes
Changes in Scope-As District needs change so does the scope and requirements Project Term- Term was completed Bid awarded in 2021, expires in 2026 Yes 1 year with the potential for 4-1 year renewals |
7/22/2026 10:48:59 AM |
|
Is there a set budget for this solicitation?
|
7/21/2026 12:35:16 PM | No set budget, this will be on an as needed basis. | 7/27/2026 10:56:31 AM |
|
Is there a projected award and start date?
|
7/21/2026 12:35:23 PM | The effective start date is 10/6/2026 | 7/23/2026 8:44:04 AM |
Commodity Codes
Total: 27
| Code | Description |
| [360-5] | Adhesive, Cement and Mastic |
| [360-10] | Carpets and Rugs: Cotton, Synthetic, Wool, etc. |
| [360-21] | Hardwood Flooring |
| [360-22] | Installation Supplies: Adhesive Edge Strip, Seam Tape, Tack Strips, etc. |
| [360-25] | Linoleum |
| [360-30] | Padding and Cushioning, Carpet |
| [360-56] | Sheet Vinyl, Cushioned |
| [360-58] | Sheet Vinyl, Non-Cushioned |
| [360-76] | Tile, Carpet |
| [360-85] | Tile, Vinyl |
| [910-9] | Carpet Cleaning, Dyeing, Installation and Repair |
| [910-25] | Flooring Maintenance and Repair to Include Refinishing and Sealing |
| [910-73] | Tile and Stone (Includes Granite, Marble, and Terrazzo), Restoration, Refurbishing, Maintenance and Repair |
| [914-83] | Tile and Marble Work, All Types |
| [914-44] | Flooring |
| [909-45] | Finishes: Flooring, Wall and Ceiling, etc. |
| [360-60] | Special Flooring, Industrial, Resinous, Elastomeric Liquid, etc. |
| [315-30] | Coatings, Protective (For Masonry Including Concrete Floor) |
| [315-55] | Coatings, Special, Abrasion and Chemical Resistant |
| [315-80] | Mortars and/or Grouts |
| [315-89] | Recycled Epoxy Based Formulations |
| [315-90] | Resins (Epoxy Only) |
| [914-88] | Wood |
| [360-20] | Floor Covering, Seamless (All Types) |
| [360-37] | Recycled Floor Covering Products |
| [360-60] | Special Flooring, Industrial, Resinous, Elastomeric Liquid, etc. |
| [360-81] | Tile, Parquet |
Publications
Total: 0
| Publication | Date |
Daily notification on new contract opportunities
With GovernmentContracts, you can:
- Find more opportunities and win more business
- Receive daily alerts for all new bid opportunities
- Get contract opportunities matched to your business
See also
...Description: Annual Contract - Flooring Department: Facilities Development & Operations Buyer...
Palm Beach County
Bid Due: 6/22/2031
...Description: Annual Contract - Flooring Department: Facilities Dev & Ops Buyer: Cathy Choban...
Palm Beach County
Bid Due: 3/13/2028
...Description: Annual Contract - Flooring Department: Facilities Dev & Ops Buyer: Cathy Choban...
Palm Beach County
Bid Due: 3/13/2028
...Description: Annual Contract - Flooring Department: Facilities Dev & Ops Buyer: Cathy Choban...
Palm Beach County
Bid Due: 3/13/2028
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.