Recruiter Business Cards.

Program 3518-S Page 1 of 18
Specifications by: tf
Reviewed by: jh
U.S. GOVERNMENT PUBLISHING OFFICE
Government Publishing & Print Procurement
GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS
For the Procurement of
Recruiter Business Cards
as requisitioned from the U.S. Government Publishing Office (GPO) by the
DLA Document Services, Great Lakes
Single Award
TERM OF CONTRACT: The term of this contract is for the period beginning November 1, 2026 and
ending October 31, 2027, plus up to four (4) optional 12-month extension periods that may be added in
accordance with the "OPTION TO EXTEND THE TERM OF THE CONTRACT" clause in SECTION 1
of this contract.
BID OPENING: Bids shall be opened virtually at 11:00 a.m., Eastern Time (ET), on September 30, 2026
at the U.S. Government Publishing Office. All parties interested in attending the bid opening shall email
bids@gpo.gov one (1) hour prior to the bid opening date and time to request a Microsoft Teams live stream
link. This must be a separate email from the bid submission. The link will be emailed prior to the bid
opening.
BID SUBMISSION: Bidders must email bids to bids@gpo.gov for this solicitation. No other method of
bid submission will be accepted at this time. The program number and bid opening date must be specified
in the subject line of the emailed bid submission. Bids received after the bid opening date and time
specified above will not be considered for award.
BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are
cautioned to familiarize themselves with all provisions of these specifications before bidding.
Abstracts of contract prices are available at: https://www.gpo.gov/how-to-work-with-us/vendors/contract-
pricing. For information of a technical nature, contact Thomas Ferguson at (312) 353-5783 or email
tferguson@gpo.gov
ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be
responsible for any failure attributable to the transmission or receipt of the emailed bid including, but not
limited to, the following
1. Illegibility of bid.
2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.
3. The bidder's email provider may have different size limitations for sending email; however,
bidders are advised not to exceed GPO's stated limit.
4. When the email bid is received by GPO, it will remain unopened until the specified bid opening
time. Government personnel will not validate receipt of the emailed bid prior to bid opening.

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SECTION 1. - GENERAL TERMS AND CONDITIONS
GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the
applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication
310.2, effective December 1, 1987 (Rev. 1-18) and GPO Contract Terms, Quality Assurance Through
Attributes Program for Printing and Binding (GPO Publication 310.1, effective May 1979 (revised
September 2019).
Contract Terms, Forms and Standards information for contractors can be found on the GPO website at
http://www.gpo.gov/how-to-work-with-us/vendors/programs-for-vendors. The Contract Terms publication
noted above can be downloaded at http://www.gpo.gov/docs/default-source/forms-and-standards-files-for-
vendors/qatap.pdf.
DOING BUSINESS WITH GPO: Contractors wishing to do business with the GPO are referred
to the GPO web site http://www.gpo.gov/how-to-work-with-us/vendors/programs-for-vendors,
where one can register as a GPO contractor using the 'GPO Publish' link in accordance with the
furnished instructions on this page.
NOTE: Prospective and existing GPO contractors are to note that as of January 1, 2008, all
contractors seeking to do business with GPO must first complete and thereafter maintain the
accuracy of their GPO Contractor Connection registration with the following mandatory taxpayer
information boxes: "EIN/TIN #" Employer Identification Number of Taxpayer Identification
Number): "Subject to Backup Withholding" (See IRS Form W-9, available for download at
http://www.irs.gov/pub/irs-pdf/fw9.pdf). GPO will withhold payment of invoices for work
completed by any contractor who fails to provide this tax data in GPO Contractor Connection.
Such invoices will be declared ineligible for payment until all requirements for payment, including
providing this tax data in GPO Contractor Connection, have been satisfied.
QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards
shall apply to these specifications:
Product Quality Levels:
(a) Printing (page related) Attributes - Level III.
(b) Finishing (item related) Attributes - Level III.
Inspection Levels (from ANSI/ASQC Z 1.4):
(a) Non-destructive Tests - General Inspection Level I.
(b) Destructive Tests - Special Inspection Level S-2.
Specified Standards: The specified standards for the attributes requiring them shall be:
Attribute Specified Standard / Alternate Standard*
P-7. Type Quality and Uniformity Approved Proofs (Template) / Setup
P-9. Solid and Screen Tint Color Match Pantone Matching System
Copies will not be acceptable if they contain background tone, strip-lines, or other printed elements
which are not equal to the furnished materials.

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PREDOMINANT PRODUCTION FUNCTION: The predominant production function is
printing. The predominant production function may NOT be sub-contracted.
PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any
subcontractor, the Government reserves the right to conduct an on-site preaward survey at the
contractor's/subcontractor's facility or to require other evidence of technical, production,
managerial, financial, and similar abilities to perform, prior to the award of a contract. As part of
the financial determination, the contractor in line for award may be required to provide one or
more of the following financial documents:
1) Most recent profit and loss statement
2) Most recent Balance Sheet
3) Statement of cash flows
4) Current official bank statement
5) Current lines of credit (with amounts available)
6) Letter of commitment from paper supplier(s)
7) Letter of commitment from any subcontractor
The documents will be reviewed to validate that adequate financial resources are available to
perform the contract requirements. Documents submitted will be kept confidential and used only
for the determination of responsibility by the Government. Failure to provide the requested
information in the time specified by the Government may result in the Contracting Officer not
having adequate information to reach an affirmative determination of responsibility.
POSTAWARD CONFERENCE: At the Government's option, immediately after award a
postaward conference with contractor representative(s) may be held via telephone conference to
discuss the requirements of the contract.
GOVERNMENT IN-PLANT INSPECTIONS: The Government shall have the right to send its
officers and employees into the offices and plants of the contractor for inspection of the facilities
and operations provided for the performance of any work under this contract. On the basis of such
inspection, the Contracting Officer may require specific measures in cases where the contractor is
found to be noncompliant with contract safeguards.
OPTION TO EXTEND THE CONTRACT TERM: The Government has the option to extend
the term of this contract for a period of 12 months by written notice to the contractor not later than
30 days before the contract expires. If the Government exercises this option, the extended contract
shall be considered to include this clause, except, the total duration of the contract may not exceed
5 years as a result of, and including, any extension(s) added under this clause. Further extension
may be negotiated under the "Extension of Contract Term" clause. See also "Economic Price
Adjustment" for periodic pricing revision.
EXTENSION OF CONTRACT: At the request of the Government, the term of any contract
resulting from this solicitation may be extended for such period of time as may be mutually
agreeable to the GPO and the contractor
ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in
accordance with this clause, provided that in no event will any pricing adjustment be made that
would exceed the maximum permissible under any law in effect at the time of the adjustment.

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There will be no adjustment for orders placed during the first period specified below. Pricing will
thereafter be eligible for adjustment during the second and any succeeding performance period(s).
For each performance period after the first, a percentage figure will be calculated as described
below and that figure will be the economic price adjustment for that entire next period. Pricing
adjustments under this clause are not applicable to reimbursable postage or transportation costs, or
to paper, if paper prices are subject to adjustment by separate clause elsewhere in this contract.
For the purpose of this clause, performance under this contract will be divided into successive
periods. The first period will extend from November 1, 2026 and ending October 31, 2027, and
the second and any succeeding period(s) will extend for 12 months from the end of the last
preceding period, except that the length of the final period may vary. The first day of the second
and any succeeding period(s) will be the effective date of the economic price adjustment for that
period.
Pricing adjustments in accordance with this clause will be based on changes in the seasonally
adjusted "Consumer Price Index For All Urban Consumers - Commodities Less Food" (Index)
published monthly in the CPI Detailed Report by the U.S. Department of Labor, Bureau of Labor
Statistics.
The economic price adjustment will be the percentage difference between Index averages as
specified in this paragraph. An index called the variable index will be calculated by averaging the
monthly Indexes from the 12-month interval ending three (3) months prior to the beginning of the
period being considered for adjustment. This average is then compared to the average of the
monthly Indexes for the 3-month interval ending July 31, 2026, called the base index. The
percentage change (plus or minus) of the variable index from the base index will be the economic
price adjustment for the period being considered for adjustment.
The Government will notify the contractor by contract modification specifying the percentage
increase or decrease to be applied to invoices for orders placed during the period indicated. The
contractor shall apply the percentage increase or decrease against the total price of the invoice less
reimbursable postage or transportation costs and separately adjusted paper prices. Payment
discounts shall be applied after the invoice price is adjusted.
ASSIGNMENT OF JACKETS, PURCHASE AND PRINT ORDERS: A GPO jacket number
will be assigned and a purchase order issued to the contractor to cover work performed. The
purchase order will be supplemented by an individual "print order" for each job placed with the
contractor. The print order, when issued, will indicate the quantity to be produced and any other
information pertinent to the particular order.
ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print
orders by the Government. Orders may be issued under the contract from November 1, 2026 and
ending October 31, 2027 plus for such additional period(s) as the contract is extended. All print
orders issued hereunder are subject to the terms and conditions of the contract. The contract shall
control in the event of conflict with any print order. A print order shall be "issued" for purposes of
the contract, when it is either deposited in the U.S. Postal Service mail or otherwise furnished to
the contractor in conformance with the schedule.
The security and confidentiality of Government legal documents handled and stored by the
contractor during the execution of this contract are of critical importance. Should the preaward

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survey reveal a security deficiency that jeopardizes or otherwise compromises the secure and
confidential operation of this contract as specified herein, the Government reserves the right to
declare the contractor non-responsible if such a deficit cannot be remedied by the contractor in a
timely fashion and at no additional expense to the Government.
REQUIREMENTS: This is a requirements contract for the items and for the period specified
herein. Shipment/delivery of items or performance of work shall be made only as authorized by
orders issued in accordance with the clause entitled "Ordering".
The quantities of items specified herein are estimates only, and are not purchased hereby. Except
as may be otherwise provided in this contract; if the Government's requirements for the items set
forth herein do not result in orders in the amounts or quantities described as "estimated", it shall
not constitute the basis for an equitable price adjustment under this contract. The Government shall
not be required to purchase from the contractor, requirements in excess of the limit on total orders
under this contract, if any.
Orders issued during the effective period of this contract and not completed within that time are to
be completed by the contractor within the time specified in the order. The rights and obligations
of the contractor and the Government respecting those orders shall be governed by the terms of
this contract to the same extent as if completed during the effective period of this contract.
When production covered by this contract is required before the dates specified under this contract,
and the contractor will not accept the accelerated schedule, the Government may procure this
requirement from another source for that accelerated schedule.
The Government may issue orders which provide for shipment/delivery to, or performance at,
multiple destinations.
Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government
all items set forth herein which are called for by print orders issued in accordance with the
"Ordering" clause of this contract.
OPTIONS: Whenever an option is indicated in the specifications, it is the Government's option,
not the contractor's, unless it is specifically stated otherwise.
PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are
required) utilizing the GPO barcode coversheet program application is the most efficient method
of invoicing. Instruction for using this method can be found at the following web address:
http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.
Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial
Management, Attn: Comptroller, Stop: FMCE, 732 North Capitol St. NW Washington, DC 20401.
For more information about the billing process refer to the General Information of the Office of
Finance web page located at https://www.gpo.gov/how-to-work-with-us/agency/billing-and-payment.

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NOTE: In addition, contractor is required to email delivery receipts and final invoice in PDF
format to originator of each GPO Form 2511 print order. All documents should be in one PDF file.
Originator's email address will be found at the bottom of each GPO Form 2511 print order. Subject
line of the email will be the print order number.
CONTRACTOR MUST ITEMIZE INVOICES FOR PAYMENT TO MATCH
THE SCHEDULE OF PRICES FORMAT.
FAILURE TO ITEMIZE IN ACCORDANCE WITH THE SCHEDULE OF PRICES
MAY RESULT IN DELAYED PAYMENT.
RECEIPTS FOR DELIVERY: Contractor must furnish their own receipts for delivery. These
receipts must include the GPO jacket, program, and print order numbers, total quantity shipped
and/or delivered, number of cartons and quantity per carton; date delivery made; and signature of
the Government agent accepting delivery. Original copy of these receipts or other acceptable proof
must accompany the contractor's voucher for payment.
PROMPT INVOICING: Prompt invoicing is a very important requirement for this contract.
Contractor will be required to submit invoice vouchers to GPO FMCE within 5 workdays of
confirmation of delivery.
Contractor is required to furnish a copy of each invoice voucher to the agency contact Diane L.
Flores, Brandon Ellis, and Jancee Doemel, DLA Document Services, via email to
Diane.Flores@dla.mil Brandon.Ellis@DLA.MIL Jancee.Doemel@dla.mil within 5 workdays of
submission to GPO FMCE.

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SECTION 2. - SPECIFICATIONS
SCOPE: These specifications cover the production and order placement of business cards through
an online ordering portal (for receipt and proofing of orders), requiring such operations as
composition, proofs, thermographic and flat printing in one to three colors, trimming, packing, and
distribution.
TITLE: Recruiter Business Cards.
Although this is an option year contract, all estimates, averages, etc. are based on one year's
production.
FREQUENCY OF ORDERS: It is anticipated that approximately 261 total orders will be
placed per year in the following formats:
Marines Cards: Approximately 124 orders per year
Navy Cards: Approximately 125 orders per year.
ASVAB/MEPCOM Cards: Approximately 6 orders per year.
USAREC Cards: Approximately 6 orders per year.
It is anticipated that orders will be placed approximately 7 to 10, per week but orders could be
placed daily or no orders could be placed in a given week. Multiple orders will frequently be
placed on the same day.
NAMES PER ORDER: It is anticipated that each order will contain from 1 to 100 names, with
an average of 58 names per order. An occasional order may exceed 100 names, up to a maximum
of 200 names. It is anticipated that 1 to 200 total names may be placed on any given day. On
occasion, the total number of names per day may exceed 200, up to a maximum of 300.
QUANTITY PER NAME: Most names will require 1,000 cards. Cards ordered per name will be
in increments of 250, 500, 1,000 or 2,000. It is anticipated that approximately 50% of orders or
will be for quantities of 1,000 cards per name.
QUANTITIES: It is anticipated that the total cards placed per any given day will be 250 to
850,000, with an average of 7 to 10 such order placements per week. Total volume of cards per
year is anticipated to be approximately 1,500,000 million cards.
No overages are allowable. No short shipments or quantity variations per name are allowable.
Orders with fewer cards than ordered will be required to re-fulfill per "ORDER REJECTIONS".
Any such orders will be determined to be late orders and will appear on the contractor's compliance
record as such.

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TRIM SIZE: 3-1/2 x 2".
All Cards Versions: Face and back.
GOVERNMENT TO FURNISH: Orders will be placed online through a system provided by the
contractor. Agency will enter in all data for each name and approve the proof online.
Electronic page layout files, including department seals/logos, for each template style (see
"ELECTRONIC MEDIA") will be furnished by the ordering agency upon award of the contract.
Files will be either PDFs or native files created in Adobe Creative Suite applications. Agency
currently uses two different template styles but templates may be added, deleted, or modified
throughout the duration of the contract.
Upon award, a beginning set of drop down menu items will be provided to the contractor by the
agency for certain data fields in the system, such as a list of ranks/titles, and a list of delivery
destinations. Other similar data field standardizations (such as various abbreviations) will be
developed with the contractor during the initial site development.
GPO Form 2511 Print Order: Will be sent to contractor via email (with courtesy copy sent to GPO
at the same time). At the Government's option, print orders may be furnished as a hard copy, a
faxed copy, on CD/DVD, or by secure FTP. Contractor must be able to accept via email or any of
the other means listed. Contractor must not start production of any job prior to receipt of the signed
individual print order.
CONTRACTOR TO FURNISH: All materials and operations, other than those listed under
"Government to Furnish," necessary to produce the product(s) in accordance with these
specifications.
Contractor must acknowledge receipt of all emailed print orders by replying to originating
agency's email within 2 hours.
ONLINE ORDERING:
IMPORTANT NOTE: An order is NOT considered to be officially authorized by the entering of
business card information in the contractor's online ordering system. An order is only considered
authorized upon submission of a properly formatted GPO Form 2511 Print Order to the contractor.
The first workday of production of any order can begin only when all information for all names
has been entered in the contractor's online ordering system, the agency administrator has approved
the order to print AND the corresponding GPO Form 2511 is sent to the contractor (with courtesy
copy to GPO). See "ORDERING" on page 4.
Conference Call After Award: Contractor must be able, within 2 workdays of award, to participate
in a site development meeting with agency representatives in order to collect the full information
related to site requirements. Online demos or other tools that will allow the development team to
establish the site can be included.

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Initial Setup: In order for contractor to set up the online ordering system, the agency will provide
the template information (sample cards, high resolution artwork or similar). It is anticipated that
five (5) design templates will be required - one version for Navy Business Cards, two versions for
Marine Corps Business Cards, one version for MEPCOM, and one version for Army. Contractor
will be required to set up a fully customizable online ordering site that includes a brand logo area
at the top with the wording "DLA Online Business Cards" or similar. Contractor must be able to
add and remove fields and adjust menu items to meet the workflow requirements specified by the
agency.
First Site Preview: Contractor is required to have the first preview of the online ordering system
available no later than 5 workdays from the development conference call. Contractor is required
to incorporate any agency feedback received and finalize all programming for the online ordering
site no later than 5 workdays from receipt of agency feedback.
Timetable for Fully Functioning Site: Contractor is required to have the online ordering site fully
functional and ready for customers to place orders no later than November 5, 2026, unless
otherwise authorized by GPO and the agency.
Site Training: Contractor will be required to provide easy-to-follow PDF guides for placing orders
on the site, generating reports, etc. These guides must be available at least 5 workdays before the
site is fully operational.
Online Ordering System Requirements: The contractor must provide a web-based online ordering
system site that permits authorized Government personnel to order business cards. The system
must allow approximately 100 different users to enter card data into the pre-formatted templates.
The system will require a unique order identifier and password for each order. The number of
identifiers needed per year is expected to be approximately 600. Each identifier will be a print
order number, in consecutive order, as established by the GPO contract administrator. Once a print
order has been authorized "Ok to Print" by the agency administrator, the identifier and password
for that order must be unauthorized or otherwise removed from the ordering system such that no
one entering an order can ever reuse it.
The web-based system must be secure (password protected) so that only authorized personnel can
order business cards and must provide a separate page/site so that only authorized personnel
(agency administrator) can approve submitted business cards.
The system must have a user-friendly feel so users can input business card information. For
example, the web page must have headers to input information and instructions for each data block
such as or similar to: Name; Rank or Title; Address, Unit/Bldg #/Suite #/APO, City, State and Zip
Code. The web page must have a Phone Number section that will allow users to input and
approximately up to four telephone numbers (including email address) from a list; i.e., Office
Phone, Mobile, Fax, 1-800, etc. The web page must have the capability to display the business
card after information is entered (soft proof). The user must be able to change or correct
information displayed in the online proof prior to submitting to the agency administrator for
approval. The system must have parameters that improve consistency in repeated information such
as street abbreviations. The system must require those entering card data to verify that they have
reviewed and approved the soft proof, an must not allow the user to proceed without entering this
verification.

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Once the user submits an order for approval, the system must generate an email to the user
indicating the order has been sent to the agency administrator for approval. It must concurrently
generate an email to the agency administrator indicating that an order is awaiting approval. The
program manager must be able to approve/disapprove an individual request or approve/disapprove
a total batch/print order. There must be a field that allow the agency administrator to input notes
and additional information.
After the agency administrator approves a specific batch of orders, the web-based system must
provide a total count of orders approved in that batch/print order and generate a report that contains
requestor names, recipient's names, delivery address, confirmation date and print order number.
The web-based system must provide an option for users to submit a previous order from a "history
or look-up file" using a name or confirmation number from a previous order. If a change is
necessary, the user must be able to make the change to the previous order and then submit as a
new order.
The contractor may not proceed with production until each order has been approved or disapproved
online by the agency administrator. Once the cards have been printed and shipped, the web-based
system must generate an email containing a shipping list of all cards printed on a specific print
order (to include name of recipient, date shipped, estimated delivery date and a tracking number)
to the program manager.
Process Enhancement: Once per year, the contractor is responsible for establishing a brainstorming
session with agency to discuss potential site enhancements. The contractor must bring ideas to the
table that may help improve site functionality and user satisfaction.
Upload of Spreadsheets: It is preferred, but not required, that the online ordering site have a process
for the upload of card data by spreadsheet. This process must allow the person entering the card
data to review and approve soft proofs of all the cards in the same manner as when card names are
entered individually. These orders must be integrated into the normal site workflow for
authorization for "Ok to Print", generation of reports, etc. If the upload of spreadsheets does not
integrate into the normal site workflow, then the agency anticipates that no orders will be placed
in this manner.
The contractor must not print prior to receipt of an "OK to Print" by the Government.
STOCK/PAPER: The specifications of all paper furnished must be in accordance with those
listed herein or listed for the corresponding JCP Code numbers in the "Government Paper
Specification Standards No. 13" (September 2019):
https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-vendors/vol_13.pdf
All stock/paper used must be of a uniform shade. All stock/paper used must be suitable for use on
thermographic equipment.
Marines Cards: White Linen Cover, basis size 20 x 26", 80 lbs. per 500 sheets, equal to JCP
Code L21.
Navy and MEPCOM Cards: White Index, basis size 25-1/2 x 30-1/2", 110 lbs. per 500 sheets,
equal to JCP Code K10.