Public Board Meeting Solution RFP

Location:	California
Posted:	Apr 28, 2026
Due:	Jun 16, 2026
Agency:	County of San Mateo
Type of Government:	State & Local
Category:	X - Lease or Rental of Facilities
Publication URL:	To access bid details, please log in.

Project ID:

Title: Public Board Meeting Solution RFP

Addenda: 0

Release Date: 4/28/2026

Due Date: 6/16/2026

Request for Proposals

Procurement

20800 , 20811 , 20820 , 20900 , 92000 , 92003

Project ID: 2026-RFP-00273

Release Date: Tuesday, April 28, 2026

· Due Date: Tuesday, June 16, 2026 5:00pm

Posted Tuesday, April 28, 2026 1:40pm

All dates & times in Pacific Time

Draft Response Events RSVP No Bid48 days, 22 hours, 32 minutes

Post Information

Posted At:Tue, Apr 28, 2026 1:40 PM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The County of San Mateo is seeking a qualified Contractor to provide a Board Agenda Management Software solution.

The preferred solution is capable of managing the preparation, publication, live meeting management, distribution, and archiving of agendas, supplemental materials, minutes, and associated records. A user-friendly, intuitive experience for all interfaces is preferred.

Timeline

RFP Released:

April 28, 2026

Pre-Proposal Meeting (Non-Mandatory):

May 12, 2026, 1:00pm

Please RSVP to Michael Jo ( mjo@smcgov.org ) for meeting link

Deadline for Questions and Comments:

June 2, 2026, 5:00pm

Proposal and Contract Exceptions Due Date and Time:

June 16, 2026, 5:00pm

Interviews (tentative):

July 29, 2026

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Public Board Meeting Solution RFP

See also