Mt Washington Fuel Storage Tank Inspection

Location:	New Hampshire
Posted:	Jun 17, 2026
Due:	Jul 3, 2026
Agency:	Department of Natural and Cultural Resources
Type of Government:	State & Local
Category:	H - Quality Control, Testing, and Inspection Services
Publication URL:	To access bid details, please log in.

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DRAFT

STATE OF NEW HAMPSHIRE

DEPARTMENT OF NATURAL AND CULTURAL RECOURCES

OFFICE OF THE COMMMISSIONER

CAPTAL PROJECTS & MAINTENANCE SECTION

REQUEST FOR BIDS

Mt Washington Tank Inspection

Sargent’s Purchase NH

6/17/2026

Project CAP2609

Section 1 – Invitation to Bid

A. Invitation to Bid

Vendors are invited to submit a Bid to provide the State of New Hampshire Department of Natural and

Cultural Resources with detailed interior tank inspections for the 4 - 20,000 gallon steal single walled

Kerosene storage Above Ground Storage Tanks (AST’s) on the summit of mt Washington for facility #

980770a as required by NHDES

Env-Wm1402.

Env-Or 306.09 Interior Inspections of ASTs.

(a) The owner of an AST facility shall have a detailed inspection performed of the interior of each

tank at the facility that has a capacity of 5,100 gallons or more in accordance with the schedule specified in

(c), below, and the procedures specified in (d), below.

(b) All detailed interior tank inspections shall be performed by a certified AST inspector.

with the following schedule:

(1) For tanks where any part of the shell is in contact with the ground, the initial inspection for

previously uninspected tank systems shall be performed when the tank is 10 years old;

(2) For tanks where the tank shell is entirely off the ground, such as tanks on racks or in cradles,

the initial inspection for previously uninspected tank systems shall be performed when the tank

is 20 years old; and

(3) Following the initial inspection, an inspection shall be performed at least every 5 years for

tank systems containing gasoline, and at least once every 10 calendar years of the in-service

life of the tank for tank systems containing other motor fuels, heating oils, and fuel oils.

(d) Detailed interior tank inspections shall consist of:

(1) Cleaning the tank such that all visible evidence of liquids, sludges, by-products, solids, and

the like are removed and the interior surface of the tank is completely visible;

(2) Removing, transporting, and disposing of sludge in a manner consistent with all applicable

state and federal requirements;

(3) Entering the tank to determine its suitability for continued service in accordance

with API 653 or STI SP001, as applicable; and

(4) Performing a tightness test in accordance with NFPA 30 or manufacturer’s specifications

on any portion of the piping system that is underground.

(e) The certified AST inspector shall document each interior inspection by:

(1) Recording the information required by Env-Or 306.06(a) in a document that is provided to

the owner to be maintained as specified in Env-Or 304.05, provided that the information

required by Env-Or 306.06(a)(4) shall be whether any conditions that adversely affect the

tank’s suitability for continued service as specified in API 653 or STI SP001 were observed;

and

(2) Signing the report as specified in Env-Or 306.06(b)-(c).

(f) Within 60 days of the date of the inspection, the owner shall submit to the department a copy of

the inspection results and the certification page signed by the certified AST inspector and including the

inspector’s API or STI certification number or professional engineer stamp.

Source. (See Revision Note at chapter heading for Env-Or

300) #10487, eff 2-7-14; ss by #14094, eff 10-4-24

Env-Or 306.10 Follow-up for Inventory Monitoring and Exterior and Interior Inspections.

(a) If inventory monitoring conducted pursuant to Env-Or 306.03 suggests that a leak is occurring

or if any inspection conducted pursuant to Env-Or 306.07 through Env-Or 306.09 reveals any condition

which suggests that a failure of primary or secondary containment or of monitoring equipment is imminent

and could result in a discharge of oil or in a failure to detect a discharge of oil, including that the tank or

piping is not fit for service as determined pursuant to API 653, API 2610, API 2611, or STI SP001, as

applicable, the owner shall immediately implement measures to prevent a discharge, by:

(1) Repairing or taking out of service each component that is causing or contributing to the

adverse condition; and

(2) Conducting additional testing in accordance with Env-Or 306.13 if the cause of the

condition is not obvious.

(b) If inventory monitoring or any inspection reveals that a discharge has occurred, the owner shall:

(1) Notify the department in accordance with Env-Or 604; and

(2) Implement an appropriate preliminary response action in accordance with Env-Or 605.

conditions identified in (a), above, or separated or swollen insulation, the deficiency shall be repaired within

30 days and the repair noted on the log or record kept pursuant to Env-Or 306.07(c).

(d) If an inspection conducted pursuant to Env-Or 306.07 reveals separation or swelling of tank

insulation or piping insulation, the inspector shall:

(1) Remove the separated or swollen insulation;

(2) Inspect the underlying tank or piping as specified in Env-Or 306.07(a)(1); and

(3) Repair or replace the insulation, or otherwise protect the underlying tank or piping from

exposure to corrosive conditions, within 30 days.

(e) If inspection conducted pursuant to (d), above, or Env-Or 306.08 reveals significant corrosion,

the corroded areas shall be evaluated and addressed as specified in STI SP001, API 2610, or API 2611, as

applicable.

{Editors Note: Provide general description of services to be provided as part of this bid, a detailed

description should be provided in Section 4}

See Section 4 – Project Specifications for a detailed description of services and requirements of this

Request for Bids.

Read the entire Request for Bids prior to filling it out. Complete the “Vendor Contact Information” section;

complete the pricing information in the “Offer” section (Detailed information on how to fill out the pricing

information can be found in the “Offer” section); initial and date each page of the Request for Bid; and

finally, fill out, sign, and notarize the Bid.

B. Bid Contact

Name:

State of New Hampshire, Department of Natural and Cultural Resources

Office of the Commissioner

172 Pembroke Road, Concord, NH 03301

Telephone:

Email:

C. Site Visitation

Prior to bidding, it is each Vendor’s responsibility to become thoroughly familiar with the sites of the

intended service, to determine everything necessary to accomplish the services. Failure of the Vendor to

make a site visit does not relieve the Vendor of responsibility to fully understand what is necessary to

accomplish a successful and complete project.

D. Contract Award

The award shall be made to the Vendor meeting the criteria established in this Request for Bids and

providing the lowest cost in total. The State reserves the right to reject any or all bids or any part thereof

and add/delete items/locations to the contract. All awards shall be in the form of a State of New

Hampshire Contract.

The successful Vendor shall not be allowed to require any other type of order, nor shall the successful

Vendor be allowed to require the filling out or signing of any other document by State of New Hampshire

personnel.

Section 2 – Instructions to Bidders

A. Bid Submittal

All bids shall be submitted on this form (or an exact copy), shall be typed, or clearly printed in ink, and

shall be received on or before the date and time specified below.

All bid submissions will be received by the Owner until 2:00 P.M. prevailing time on Friday July 3rd, 2026.

Submissions received after the date and time specified shall be marked as “Late” and shall not be

considered in the evaluation process.

Interested parties may submit a bid to the State of New Hampshire, Department of Natural and Cultural

Resources by email to the Bid Contact indicated above. All bids shall be clearly marked with bid/project

number and date due.

All offers shall remain valid for a period of one hundred eighty (180) days from the bid submission date.

A vendor’s disclosure or distribution of bids other than to the Department of Natural and Cultural

Resources may be grounds for disqualification.

B. Bid Prices

Bid prices shall remain firm for the entire contract period and shall be in US dollars and shall include

delivery and all other costs required by this bid invitation. Special charges, surcharges (including credit

card transaction fees), or fuel charges of any kind (by whatever name) may not be added on at any time.

Any and all charges shall be built into the bid price at the time of the bid. Unless otherwise specified,

prices shall be F.O.B. DESTINATION, (included in the bid price), which means delivered to a state agency’s

receiving dock or other designated point as specified in this contract or subsequent purchase orders

without additional charge. Shipments shall be made in order to arrive at the destination at a satisfactory

time for unloading during receiving hours.

Per Administrative Rule 606.01(e) “if there is a discrepancy between the unit price and the extension price

in a response to an RFP, RFB or RFQ, the unit price shall be binding upon the vendor.”

Price decreases shall become effective immediately as they become effective to the general trade or the

Vendor’s best/preferred customer.

C. Addenda

In the event it becomes necessary to add to or revise any part of this bid prior to the scheduled bid

submission date, the Department of Natural and Cultural Resources shall post on our website any

Addenda. Before submitting a bid and periodically prior to the bid submission date, Vendors are required

to check the site for any addenda or other materials that may have been issued affecting the bid. The

web site address is: https://www.nhstateparks.org/about-nh-parks/park-proposals-rfps.

D. Timeline

The timeline below is provided as a general guideline and is subject to change. Unless stated otherwise,

consider the dates below as a “no later than” date.

Bid Solicitation: June 2026

Inquiry Period: 1 week

Bid Submission Date: Friday July 3rd 2026

Target Implementation of Contract: August 2026

E. Terms of Submission

All material received in response to this bid shall become the property of the State and shall not be

returned to the Vendor. Regardless of the Vendor(s) selected, the State reserves the right to use any

information presented in a bid response. The content of each Vendor’s bid shall become public knowledge

once a contract(s) has been awarded.

A responding bid that has been signed by a Vendors representative shall constitute the Vendors

acceptance of all State of New Hampshire terms and conditions and shall legally obligate the Vendor to

these terms and conditions.

A signed response further signifies that from the time the bid is published (bid solicitation date and time)

until a contract is awarded, no bidder shall offer or give, directly or indirectly, any gift, expense

reimbursement, or honorarium, as defined by RSA 15-B, to any elected official, public official, public

employee, constitutional official, or family member of any such official or employee who shall select,

evaluate, or award the Request for Bid.

Furthermore, a signed response signifies that any terms and/or conditions that may be or have been

submitted by the Vendor are specifically null and void and are not a part of this bid invitation or any

awarded purchase order, even if said terms and/or conditions contain language to the contrary.

The form P-37 Contract attached hereto shall be part of this bid and the basis for the contract(s). The

successful Vendor and the State, following notification, shall promptly execute this contract form, which

is to be completed by incorporating the service requirements and price conditions established by the

vendor’s offer.

Complete bids shall be filled out on the original documents and format that are a part of this bid invitation.

Vendors may submit additional paperwork with pricing, but all pricing shall be on the documents provided

with this bid invitation and in the State’s format.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Mt Washington Fuel Storage Tank Inspection

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