Community Care Expansion (CCE) Preservation Program California Licensed General Contractors for Capital Improvement Projects RFP

California Mental Health Services Authority
Request for Proposals (RFP)
Community Care Expansion (CCE) Preservation Program
California Licensed General Contractors for Capital Improvement Projects
Applications due by 5 p.m. (PST) on April 6, 2026.
Potential responders must submit proposals only through CalMHSA's
e-Procurement Portal at https://calmhsa.bonfirehub.com/
The RFP does not constitute a contract or an
offer. In addition, any contract awarded because
of this RFP is subject to any additional restrictions,
limitations, or conditions required by CalMHSA in
any manner. CalMHSA reserves the right to make
one award, multiple awards, or to reject all
proposals, in whole or in part, submitted in
response to this RFP.
CalMHSA reserves the right to amend this RFP
via written addendum. addendum or cancel the
RFP at any time.

CalMHSA Request for Proposal
1. Community Care Expansion (CCE) Preservation Program RFP Summary
The California Mental Health Services Authority (CalMHSA) is a Joint Powers of Authority
- an independent government entity - formed in 2009 by counties and cities throughout
the state to focus on collaborative, multi-county projects that improve behavioral health
care for all Californians. By pooling resources, forging partnerships, and leveraging
technical expertise on behalf of counties, CalMHSA develops strategies and programs
with an eye toward transforming community mental health; creates cross-county
innovations; and is dedicated to addressing equity to better meet the needs of our most
vulnerable populations.
CalMHSA is seeking proposals from qualified, Californialicensed general contractors to
provide general contracting services for capital improvement projects at qualified facilities
funded under California's Community Care Expansion (CCE) Preservation Program. This
procurement will support facilities in three participating counties:
* San Mateo County
* Fresno County
* San Francisco County
CalMHSA intends to select three general contractors, one per county, to perform capital
improvement projects at an estimated eight (8) to twelve (12) facilities per county over the
term of the agreement. Individual projects are generally expected to range from $100,000
to $700,000 in construction value, though actual project size and scope will vary. Projects
will occur from approximately June 2026 through June 2028.
The CCE Preservation Program, administered by the California Department of Social
Services (CDSS), provides capital funding to preserve and improve licensed adult and
senior care facilities that serve individuals who are experiencing or at risk of
homelessness and who require long-term care. Preservation funding focuses on essential
repairs, life-safety upgrades, and other improvements needed to:
* Avoid facility closure or threat of closure.
* Maintain or obtain compliance with state licensing standards.
* Preserve and extend the useful life of facilities serving vulnerable residents.
Projects under this RFP will be implemented on behalf of and in collaboration with
participating counties and facility operators. The majority of work will occur in occupied
licensed residential care or similar settings, requiring careful coordination to protect
residents, staff, and operations.
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CalMHSA Request for Proposal
This RFP does not commit CalMHSA to contract for any supply, product or service
whatsoever. In addition, applicants are advised that CalMHSA will not pay for any
information or administrative costs incurred in response to this RFP; all costs associated
with responding to this RFP will be solely at the applicant's expense. Not responding to
this RFP does not preclude participation in any future RFP, if any is issued.
2. Project Scope of Work
The CCE Preservation capital improvement projects aim to ensure that qualified facilities
remain safe, habitable, and in compliance with applicable regulations so they can
continue serving residents who have significant behavioral health and long-term care
needs. Improvements funded through this program will help prevent the loss of critical
licensed beds and will support the long-term stability of the facilities and the individuals
they serve.
Through this RFP CalMHSA intends to procure California-licensed general contractors
with proven experience in:
* Construction within occupied residential care, health, behavioral health, or
similar licensed environments.
* Delivering capital improvements in the $100,000-$700,000 range.
* Coordinating with public agencies, licensed facility operators, and design
professionals.
CalMHSA anticipates entering into a master services agreement with one contractor in
each county. Work will be authorized through separate task orders that specify the facility,
scope, schedule, contract price, and any special conditions. Task orders may be
structured as:
* Lump sum (fixed price), and/or
* Time-and-materials with a guaranteed maximum price (GMP) or a not-to-
exceed amount.
I. Deliverables
The deliverables to be completed and delivered for this scope of work include, but
are not limited to, the following:
a. Preconstruction services, as requested by CalMHSA on a project-by-project
basis, including but not limited to:
* Site visits and assessment of existing conditions.
* Constructability review and input on design documents.
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CalMHSA Request for Proposal
* Development of phasing and logistics plans for occupied facilities.
* Preparation of preliminary and detailed cost estimates.
* Scheduling support and identification of critical-path activities.
* Participation in permitting strategy discussions with CalMHSA, facility
owners/operators, and design professionals.
* Construction services to implement capital improvement projects at qualified
facilities, including but not limited to:
* Life-safety and code compliance work, such as fire alarm and sprinkler
systems installation or upgrades, improvement of means of egress,
including exits, doors, signage, and hardware, fire-resistance-rated
assemblies, smoke barriers, and related life-safety measures, and
seismic bracing or structural safety measures when required.
* Building systems and infrastructure improvements, such as: HVAC
system replacement or upgrades; electrical service improvements and
lighting upgrades; plumbing and sewer repairs or replacement; roof
replacement or repair and building envelope/weatherproofing.
* Licensing and regulatory compliance modifications, such as
accessibility improvements consistent with applicable access
standards, modifications required to meet Community Care Licensing
(CCL) or other regulatory requirements and renovations needed to
support capacity and programmatic requirements aligned with CCE.
* Interior and exterior repairs that directly support health, safety, and
habitability, such as bathroom and kitchen renovations, flooring and
finish replacements necessary for safe occupancy, and site
improvements (paths, ramps, railings, lighting) that enhance safety
and accessibility.
* Closeout and warranty support, including but not limited to:
* Completion of punch list work.
* Coordination of final inspections and approvals with the Authority
Having Jurisdiction (AHJs) and licensing entities, as applicable.
* Provision of warranties, operation and maintenance manuals, and as-
built documentation, as required.
* Training facility staff on new systems or equipment where relevant
* Timely response to warranty-related issues during the warranty period.
II. Requirements
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CalMHSA Request for Proposal
The primary requirements of the RFP are as follows:
a. Development and implementation of phased construction and logistics
plans that enable work to proceed safely in occupied facilities while
minimizing disruption to residents and staff.
b. Demonstrated ability to comply with applicable codes and regulations,
which may include, but are not limited to California Building Standards Code
(Title 24); local building and fire codes; applicable accessibility standards;
Community Care Licensing or other programmatic requirements as
applicable to specific facilities.
c. Demonstrated experience and expertise in occupied settings, including
successful completion of projects on-time and on-budget in residential care,
behavioral health, healthcare, or similar licensed facilities; robust safety
practices, including Cal/OSHA compliance; resident protection measures
(e.g., infection control where appropriate, dust and noise control, site
security, and privacy protections).
d. Ability to staff and manage multiple concurrent projects within the awarded
county, generally in the $100,000-$700,000 range, including dedicated
project management and site supervision; access to qualified
subcontractors and trades; demonstrated capacity to mobilize and respond
to task orders within timeframes established by CalMHSA.
3. Requested Information
The following response components are required to be submitted with applicant's
submitted application. CalMHSA is not responsible for costs associated with the
development of responses nor delivery of the same.
Please submit the following components as part of your response. Following the panel
review of proposals, the topranked submissions may be invited to present to a group
(identified by CalMHSA) as a final step in the evaluation of proposals. Responses should
be no more than 10 pages in total.
1. Cover Sheet
* Applicant's legal name, mailing address, and primary contact
information (name, title, phone, email);
* Licensing Information Disclosure. Applicant must provide the
following:
* Contractor License No.
* License Classification
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CalMHSA Request for Proposal
* License Expiration Date;
* Identification of the county(ies) for which the applicant seeks to be
considered (San Mateo, Fresno, and/or San Francisco);
* Signature of an individual authorized to bind the organization
contractually.
2. Narrative description of applicant's background information, to include, but
not be limited to:
* Overview of the firm, including years in business, type of entity, and
California contractor license number(s) and class(es).
* Description of experience with capital improvement projects in the
$100,000-$700,000 range.
* Description of experience in occupied licensed care, behavioral health,
healthcare, or similar environments, particularly within California.
* Examples of relevant previous work similar in scope and complexity,
including at least five representative projects with brief descriptions
and outcomes.
3. Implementation roadmap and high-level tasks/milestones, including:
* Description of the firm's approach to preconstruction, construction, and
closeout services under a master services agreement.
* High-level schedule or roadmap showing how the firm would mobilize
and deliver projects across eight to 12 facilities per county over the
anticipated term.
* Discussion of project management tools and methods (e.g.,
scheduling, cost control, communication protocols, reporting).
4. A proposed fee structure and rate schedule for the project scope of work as
stated above, including:
* Proposed fully burdened hourly rates for relevant personnel
classifications (e.g., project manager, superintendent, foreman, skilled
labor, etc.).
* Description of general conditions, overhead, and profit, and any
proposed markups on subcontracted work, materials, and equipment.
* How the firm proposes to structure pricing for lump sum and time-and-
materials task orders, including any assumptions that evaluators
should consider.
4. Minimum Requirements
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CalMHSA Request for Proposal
Applicants must meet the requirements below; otherwise, they may be considered non-
responsive, and the proposal may be rejected at CalMHSA's sole discretion.
1. Applicant must hold and maintain an active and valid California Class B
General Building Contractor license in good standing throughout the term of
any resulting contract.
2. Applicant must have a minimum of five years of experience as a General
Contractor performing comparable capital improvement work, including
projects of similar scope and scale.
3. Applicant must demonstrate specific experience working in occupied
residential care, behavioral health, healthcare, or other licensed facilities,
including experience coordinating with licensing and regulatory agencies
where applicable.
4. Applicant must demonstrate sufficient financial stability and bonding capacity
to undertake projects in the $100,000-$700,000 range and to manage
multiple concurrent projects within the awarded county.
5. Applicant must not currently have a settlement agreement or claim against
them with any of CalMHSA's member counties or any state agency. If there
are current claims against the applicant in excess of $10,000 within the last
five years, applicant must disclose claims information as part of their
response submittal.
6. Financial Information: Applicants may be asked to submit documentation
verifying the organization's financial standing, such as IRS Form 990 filings,
board-approved financial statements, or a letter from a CPA or fiscal sponsor
confirming the organization's financial status.
7. Applicant must be able to meet the expected Project Start Date of June 1,
2026.
5. CalMHSA Rights and Responsibilities
CalMHSA is not responsible for representations made by any of its officers or employees
prior to the execution of an agreement unless such understanding or representation is
included in this RFP or any written addenda to this RFP.
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CalMHSA Request for Proposal
CalMHSA has the right to amend the RFP by written addendum. CalMHSA is responsible
only for that which is expressly stated in the solicitation document and any authorized
written addendum thereto. Such addendum shall be made available to each person or
organization that CalMHSA records indicate has received this RFP. Should such
addendum require additional information not previously requested, failure to address the
requirements of such addendum may result in the applicant's proposal package not being
considered, as determined at the sole discretion of CalMHSA. CalMHSA is not
responsible for and shall not be bound by any representations otherwise made by any
individual acting or purporting to act on its behalf.
6. CalMHSA Option to Reject Proposal Packages
CalMHSA, at its sole discretion, may reject any or all responsive proposal packages
submitted in response to this solicitation. CalMHSA shall not be liable for any cost incurred
by an applicant in connection with preparation and submittal of any proposal package.
7. Truth and Accuracy of Representations
False, misleading, incomplete, or deceptively unresponsive statements in connection with
a proposal package shall be sufficient cause for rejection of the proposal package. The
evaluation and determination in this area shall be at CalMHSA's sole judgment, and its
judgment shall be final.
8. Submission Instructions and Requirements
Proposal Timeline
Event Key Dates
RFP Issued March 9, 2026
RFP Questions Due March 13, 2026 @ 5 p.m. PST
RFP Questions Answered March 20, 2026
Deadline for Proposals to be Submitted April 6, 2026 @ 5 p.m. PST
Application Review April 7-19, 2026
Notice of Intent to Award April 20, 2026
Submittal Address
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CalMHSA Request for Proposal
All submissions must be made electronically using CalMHSA's e-Procurement Portal at
https://calmhsa.bonfirehub.com/.
9. RFP Questions and Clarifications
All questions and requests must be submitted through CalMHSA's e-Procurement Portal
at https://calmhsa.bonfirehub.com/. The deadline to submit questions for this RFP is at 5
p.m. PST on March 13, 2026. The FAQ responding to the questions will be posted on
March 20, 2026, at https://calmhsa.bonfirehub.com/ and on the CalMHSA website at
https://www.calmhsa.org/bids-contracting-opportunities/.
To ensure all parties have access to the same information at the same time, except as
stated below, CalMHSA will NOT respond to questions as they are received and will not
accept telephonic questions.
It is the sole responsibility of the applicant to refer to the FAQs, which will be posted on
CalMHSA's e-Procurement Portal at https://calmhsa.bonfirehub.com/.
If applicant is unable to submit questions via the Bonfire e-Procurement Portal, the
applicant must provide CalMHSA with an email justification at info@calmhsa.org outlining
why the applicant is unable to do so.
If a question relates to a proprietary or trade secrets aspect of a proposal and the question
would expose proprietary information if disclosed to competitors, the applicant must mark
the question as "CONFIDENTIAL." With the question, the applicant must submit a
statement explaining why the question is sensitive. If CalMHSA concurs that the
disclosure of the question or answer would expose proprietary information, the question
will be answered by email reply, and both the question and answer will be kept
confidential. If CalMHSA does not concur regarding the proprietary nature of the question,
the question will not be answered in this manner and the applicant will be notified and
asked whether the applicant would like the question to receive a public response or no
response at all.
10. Withdrawal/Proposal Amendment
Applicant may withdraw or amend its proposal, but only before the application submission
deadline, directly on CalMHSA's e-Procurement Portal at
https://calmhsa.bonfirehub.com/.
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CalMHSA Request for Proposal
11. Review of Applications
CalMHSA will receive all applications for completeness and adherence to the RFP rules
stated in this document. Following the initial review, all qualified applications will be
reviewed and scored by a review panel. The evaluation panel will conduct a fair and
impartial evaluation of proposals received in response to this RFP.
CalMHSA may select one or more applicants to provide all or part of the services sought
in this procurement. Selection of a proposal will not be based exclusively on price. Other
factors will be considered including, but not limited to, applicant's experience, proposed
implementation timeline and demonstrated ability to meet necessary deadlines.
CalMHSA will negotiate with one or more applicants who, in the opinion of the review
panel, have submitted the best proposal(s) when all factors are considered. If no
agreement is reached, CalMHSA may negotiate with other applicants or may choose to
extend the proposal period and invite additional proposals. After initial review of all
proposals, CalMHSA reserves the right to meet with selected applicants to gather
additional information. Additional information may include, but is not limited to, a
demonstration of skills or services described in the proposal.
12. Protest Procedures
Protests must be received no later than five (5) business days after the Notice of
Intent to Award is posted on the CalMHSA website. The sole bases for protest are
that the award was (1) in violation of law, (2) in violation of the provisions of this RFP, or
(3) in violation of CalMHSA's procurement process. All protests must be in writing and (1)
state in detail each and every ground asserted for the protest, citing to the law, RFP
provision, or particular provision of the procurement policy on which the protest is based;
(2) explain why the error prevented the aggrieved organization from being awarded the
contract; and (3) identify the remedy sought.
Written protests can be sent to the following:
Via Email:
info@calmhsa.org
Via Certified Mail:
CalMHSA
Attn: Legal Counsel
1610 Arden Way, Suite 175
Sacramento, CA 95815
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