27-006 Section 8 Professional Accounting Services

REQUEST FOR PROPOSAL
2027 Professional Accounting Services
For Section 8 Housing Program
In connection with the
The City Of Clifton
Public Housing Agency
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DOCUMENT PACKET
1. That The Following Required Documents are properly executed and included as directed.
Proposer
DOCUMENT CHECKLIST
Initials
1. Legal Notice
2. Corporate Disclosure
3. Business Registration Certificate - please provide a photocopy
4. Non-Collusion Affidavit Form - sign and notarize
5. Stockholder Disclosure Certification (Ownership Statement) - sign
6. Affirmative Action (copy of organization's Employee Information Certificate)
7. Exhibit A - Mandatory Equal Employment Opportunity Language
8. Exhibit B - Americans With Disabilities Act of 1990 - read and sign
9. Disclosure of Investment Activities in Iran - sign and return to save time
10. Business Registration Certificate
11. Proof of Business Registration - return to save time
12. Specifications and signature page
NOTICE: Pursuant to N.J.A.C. 17:44-2.2 the Vendor shall maintain all documentations related to
products, transactions, or services under this contract for a period of five (5) years from the
date of final payment. Such records shall be made available to the New Jersey Office of the
State Comptroller upon request
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NOTICE TO POTENTIAL RESPONDENTS
The Clifton Public Housing Agency is seeking proposals for accounting services for the Section 8 Housing
Voucher Program for January 1, 2027 thru December 31, 2027. Must have knowledge of Financial
Requirements and Responsibilities of Section 8 Housing Choice Voucher Program. Previous experience is
required. All written proposals must be sealed and received at:
Clifton Purchasing Department
Attn: Amisha Jariwala
900 Clifton Avenue
Clifton, NJ 07013
Proposal Submittals are due no later than 11:00 AM, October 6, 2026
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CORPORATE DISCLOSURE STATEMENT
The undersigned is an: INDIVIDUAL | PARTNERSHIP | CORPORATION
(Please circle above designation to indicate organization type)
Under the laws of the State of____________________________________________________
having principal offices at______________________________________________________
___________________________________________________________________________
RESPECTFULLY SUBMITTED BY___________________________________________
(Name of Corporation, Partnership or Individual)
WITNESS: ADDRESS ______________________________
TELEPHONE:_____________________________
S/____________________________ SIGNATURE:_____________________________
POSITION: ________________________ POSITION:_______________________________
SSAN (If Individual):_______________________
FED ID# (IF Incorporated):___________________
DATE:_______________________ DATE: ______________________________
NOTE: If Contractor is a CORPORATION, this proposal must be executed by its president, attested to by
its secretary or assistant secretary, with the corporate seal affixed thereto. This proposal may be executed and
attested to by other than the aforesaid corporate officers if they have been duly authorized to so act in behalf
of the Contractor, pursuant to a resolution of the Corporate Board of Directors, or other authorization
equivalent thereto. In that event, a certified copy of said resolution or authorization shall be attached to this
proposal.
If Bidder is a PARTNERSHIP, then this proposal must be signed by at least one partner.
If Bidder is an INDIVIDUAL, please indicate Social Security Number in space provided above.
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CITY OF CLIFTON
NEW/UPDATED VENDOR FORM
REQUIRED WHEN DOING BUSINESS WITH THE CITY
NAME OF COMPANY: _____________________________________________________________
MAILING ADDRESS: ______________________________________________________________
_____________________________________________________________
______________________________________________________________
PHONE /FAX NUMBER: ____________________________________________________________
1) FOR PURCHASE ORDERS:
CONTACT PERSON: _______________________________________________________________
EMAIL ADDRESS: _________________________________________________________________
2) FOR PAYMENT/REMIT-TO:
ADDRESS: ____________________________________________________
_________________________________________________
REMIT-TO CONTACT PERSON: _____________________________________________________
REMIT-TO EMAIL ADDRESS: _______________________________________________________
TAX IDENTIFICATION NUMBER (W-9): _____________________________________________
NOTE: MUST SUBMIT COPY OF W-9, BUSINESS REGISTRATION CERTIFICATE, AND
ACH INFO TO:
AMISHA J. JARIWALA, PURCHASING AGENT
DIVISION OF PURCHASING
900 CLIFTON AVENUE,
CLIFTON, NJ 07013
973-470-5754 (p)
973-470-9456 (f)
ajariwala@cliftonnj.org (e) Re 11_2023
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EEO/AFFIRMATIVE ACTION COMPLIANCE NOTICE
N.J.S.A. 10:5-31 and N.J.A.C. 17:27
GOODS, PROFESSIONAL SERVICE AND GENERAL SERVICE CONTRACTS
All successful bidders are required to submit evidence of appropriate affirmative action compliance to the City
and Division of Public Contracts Equal Employment Opportunity Compliance. During a review, Division
representatives will review the City files to determine whether the affirmative action evidence has been submitted
by the vendor/contractor. Specifically, each vendor/contractor shall submit to the City, prior to execution of the
contract, one of the following documents:
Goods and General Service Vendors
1. Letter of Federal Approval indicating that the vendor is under an existing Federally approved or sanctioned
affirmative action program. A copy of the approval letter is to be provided by the vendor to the City and the
Division. This approval letter is valid for one year from the date of issuance.
Do you have a federally approved or sanctioned EEO/AA program? Yes G No G
If yes, please submit a photocopy of such approval.
2. A Certificate of Employee Information Report (hereafter "Certificate"), issued in accordance with N.J.A.C.
17:27-1.1 et seq. The vendor must provide a copy of the Certificate to the City as evidence of its compliance with
the regulations. The Certificate represents the review and approval of the vendor's Employee Information Report,
Form AA-302 by the Division. The period of validity of the Certificate is indicated on its face. Certificates must
be renewed prior to their expiration date in order to remain valid.
Do you have a State Certificate of Employee Information Report Approval? Yes G No G
If yes, please submit a photocopy of such approval.
3. The successful vendor shall complete an Initial Employee Report, Form AA-302 and submit it to the Division
with $150.00 Fee and forward a copy of the Form to the City. Upon submission and review by the Division, this
report shall constitute evidence of compliance with the regulations. Prior to execution of the contract, the EEO/AA
evidence must be submitted.
The successful vendor may obtain the Affirmative Action Employee Information Report (AA302) on the Division
.
website www.state.nj.us/treasury/contract_compliance
The successful vendor(s) must submit the AA302 Report to the Division of Public Contracts Equal Employment
Opportunity Compliance, with a copy to Public Agency.
The undersigned vendor certifies that he/she is aware of the commitment to comply with the requirements of
N.J.S.A. 10:5-31 and N.J.A.C. 17:27 and agrees to furnish the required forms of evidence.
The undersigned vendor further understands that his/her bid shall be rejected as non-responsive if said contractor
fails to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27.
COMPANY: ____________________________ SIGNATURE: __________________________
PRINT NAME: __________________________TITLE: ________________________________
DATE: _____________
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PLACE HERE
A COPY OF THE
CERTIFICATE OF
EMPLOYEE INFORMATION
REPORT
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Sample AA302 Form
SAMPLE ONLY
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PAY TO PLAY ADVISORY
Disclosure Requirement
P.L. 2005, Chapter 271, Section 3 Reporting (N.J.S.A. 19:44A - 20.27)
Any business entity that has received $50,000 or more in contracts from government
entities in a calendar year will be required to file an annual disclosure report with ELEC.
The report will include certain contributions and contract information for the
current calendar year.
At a minimum, a list of all business entities that file an annual disclosure report will
be listed on ELEC's website at www.elec.state.nj.us.
If you have any questions please contact ELEC at: 1-
888-313-ELEC (toll free in NJ) or
609-292-8700
An analyst from ELEC's Special Programs Section will assist you.
Initials
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