RFI - CONSOLIDATED PROPERTY & EVIDENCE MANAGEMENT SYSTEM
| Location: | California |
|---|---|
| Posted: | Apr 1, 2026 |
| Due: | Apr 22, 2026 |
| Agency: | San Diego County |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | BPM013044 |
| Publication URL: | To access bid details, please log in. |
| RFx Name: | BPM013044 |
| RFx Begin Date (UTC+0): | RFI - CONSOLIDATED PROPERTY & EVIDENCE MANAGEMENT SYSTEM |
| RFx End Date (UTC+0): | 1 |
| Commodities: | 1 |
| RFx Status: | Storage |
| Solicitation Code: | 4/1/2026 12:00:00 AM |
| Lot #: | 4/22/2026 5:00:00 PM |
| Round #: |
20
d 08 h 41 min 53 s |
RFx General Information
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Code
BPM013044
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RFx Name
RFI - CONSOLIDATED PROPERTY & EVIDENCE MANAGEMENT SYSTEM
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Lot #
1
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Round #
1
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|
RFx Begin Date
4/1/2026 12:00:00 AM
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RFx End Date
4/22/2026 5:00:00 PM
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Summary
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Contact
Carlos Benitez, Procurement Contracting Officer
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Q&A Start Date
(M/d/yyyy)
4/1/2026
12:00:00 AM
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Q&A End Date
(M/d/yyyy)
4/22/2026
12:00:00 AM
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RFx Documents
1 Record(s)
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Attachment Preview
ALLEN R. HUNSBERGER
DIRECTOR
DEPARTMENT OF PURCHASING AND CONTRACTING
5560 OVERLAND AVENUE, SUITE 270, SAN DIEGO, CALIFORNIA 92123-1204
PHONE (858) 505-6367
FAX (858) 715-6452
BRENDA G. MILLER
ASSISTANT DIRECTOR
April 1, 2026
REQUEST FOR INFORMATION (RFI) 13044
SHERIFF’S OFFICE
CONSOLIDATED PROPERTY & EVIDENCE MANAGEMENT SYSTEM
The County of San Diego (County) is issuing this Request for Information (RFI) to seek input from all interested parties,
agencies, and stakeholders regarding Consolidated Property & Evidence Management System. The goal of the RFI is to
obtain feedback.
This RFI is issued solely for information and planning purposes – it does not constitute a solicitation or a promise to issue
a solicitation in the future. This request for information does not commit the County to contract for any supply or service
whatsoever. Respondents are advised that the County will not pay for any information or administrative costs incurred in
response to this RFI; all costs associated with responding to this RFI will be solely at the interested party’s expense. Not
responding to this RFI does not preclude participation in any future solicitations. It is the responsibility of the potential
respondents to monitor this request for additional information pertaining to this requirement.
The County reserves the right to use, without restriction, any information provided in response to this RFI. Please note that
all information provided in response to this RFI may be subject to disclosure under the California Public Records Act.
RFI SUBMITTAL INFORMATION:
Parties interested in providing input to this RFI may submit written responses to the Questionnaire below.
RFI RESPONSES:
Completed questionnaires are due no later than April 22, 2026, at 5:00 PM San Diego Time.
1. Submit electronically by uploading your information in either Word or PDF format directly in the BuyNet system at:
https://sdbuynet.sandiegocounty.gov/
2. Submit response via email to Carlos.Benitez@sdcounty.ca.gov.
Any questions regarding this RFI should be addressed to Carlos Benitez, Procurement Contracting Officer, via email to
Carlos.Benitez@sdcounty.ca.gov.
Please note: This Request for Information (RFI) is NOT a procurement action. It is intended for information
gathering only.
Thank you for your interest in responding to this RFI. The County of San Diego looks forward to your organization’s
participation in this process.
SANDIEGOCOUNTY.GOV
COUNTY OF SAN DIEGO – REQUEST FOR INFORMATION (RFI) 13044
SHERIFF’S OFFICE
CONSOLIDATED PROPERTY & EVIDENCE MANAGEMENT SYSTEM
QUESTIONNAIRE:
Processes/Functions
1. What core features do available systems provide for intake, tracking, auditing, and disposal of property and evidence?
2. Do the systems support barcode and/or RFID tagging?
3. Can systems manage:
3.1. Digital evidence (e.g., photos, video, audio)?
3.2. Temporary storage, court holds, and inter-agency transfers?
3.3. Automatic property holds based on charge or offense?
3.4. Property movements in batches/bulk, including transfers to people and locations?
3.4.1.In batch/bulk movements, what is the largest amount of items that can be processed in a batch/bulk?
3.5. Property transfer requests initiated internally or externally?
4. Does your company support processing, tracking, and disposal using handheld devices?
5. Does your company require special printers for generating barcodes or labels?
6. How flexible is the workflow process to modify?
6.1. Can changes be made internally or do they require your company’s involvement?
7. Can administrators manage workflows internally, or must they go through the company team?
Security & Compliance
8. Are the systems CJIS compliant and aligned with California-specific standards?
9. How is chain of custody maintained and audited?
10. How are edits to data tracked and audited?
11. What role-based access controls are available?
12. How is data encrypted at rest and in transit?
Integration & Technical Capabilities
13. What systems can the solution integrate with (e.g., RMS, CAD, LIMS, court systems)?
14. Can systems support bi-directional communication with other platforms?
15. Can systems build interfaces to push or pull data between systems?
16. What platforms have previously converted from?
17. Has your company completed data conversions before? If so, how many data points were involved?
17.1. Can a list of systems be provided where data conversion was done into your company’s system?
18. Is the solution cloud-based, on-premises, or hybrid?
19. Is the solution client-based or web-based?
20. What are the minimum technical requirements for deployment?
21. Does your System have the capability to capture electronic signatures?
Reporting & Analytics
22. What standard reports are included (e.g., inventory, audit logs, disposal)?
23. Can users create custom reports or dashboards?
24. Can your company replicate existing reports used for statistics, management, and evidence intake/release?
25. How is data exported (e.g., Excel, PDF, API)?
RFI 13044
SANDIEGOCOUNTY.GOV
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COUNTY OF SAN DIEGO – REQUEST FOR INFORMATION (RFI) 13044
SHERIFF’S OFFICE
CONSOLIDATED PROPERTY & EVIDENCE MANAGEMENT SYSTEM
User Experience & Support
26. Is the interface user-friendly and intuitive?
27. Are mobile or tablet versions available?
28. Is Wi-Fi or other mobile connectivity required?
29. Is there offline capability with automatic syncing upon reconnection?
30. Are kiosk capabilities included?
31. What training and onboarding support does your company provide?
32. What is the company customer support model (e.g., hours, response time)?
Scalability & Future-Proofing
33. How does the system scale with increased users or evidence volume?
34. What is the product roadmap for the next 2–3 years?
Agency Experience
35. What is the largest agency your company has provided a solution for?
36. How many California agencies currently use your company’s services?
Organization:_________________________________________________________________________
Address:_____________________________________________________________________________
Contact Person: _______________________________________________________________________
Phone Number: _________________________________ Email ________________________________
RFI 13044
SANDIEGOCOUNTY.GOV
Page 3 of 3
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