Custodial Supplies & Equipment Percentage % off Catalog Discount Bid
| Location: | Florida |
|---|---|
| Posted: | Jul 1, 2025 |
| Due: | Aug 12, 2025 |
| Agency: | Osceola County School Board |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | SDOC-26-B-005-LV |
| Publication URL: | To access bid details, please log in. |
Main
Agency
Osceola County School Board
Osceola County School Board
Status
Active
Active
Fiscal Year
2026
2026
Title
Custodial Supplies & Equipment Percentage % off Catalog Discount Bid
Custodial Supplies & Equipment Percentage % off Catalog Discount Bid
Type
Announcement
Announcement
Department
School Operations
School Operations
Online Submissions
Yes
Yes
Project Estimate
Piggyback Solicitation
No
No
Insurance Required
Yes
Yes
Bid Bond Required
No
No
Bid Bond Amount
Performance Bond Required
No
No
Performance Bond Amount
Construction Bond Required
No
No
Construction Bond Amount
Scope of Services
2.0 SCOPE OF GOODS AND/OR SERVICES AND APPLICABLE SPECIFICATIONS
This Specification establishes the minimum requirements for this solicitation, listed and described in the body of these specifications, to be used as noted, by The School Board of Osceola County, FL. The intent of this bid is to establish a contract where the successful Bidder shall guarantee firm percentage % off catalog discount prices for the item(s) awarded to him as specified in this bid. 2.01 CATALOG BID
A. CATALOG WITH BID
All Bidders must submit a web site address or furnish an electronic price list to be used under this contract with their bid submittal.
B. CATALOGS TO SDOC LOCATIONS
Awarded Bidder(s) shall furnish the electronic information of the same catalog (s) as presented with the bid to all schools and departments within the School Board. A list of locations will be supplied to awarded Bidder(s). Catalog dispersal is a responsibility of the awarded Bidder, not the School Board.
C. CATALOGS UPDATED ANNUALLY
Each year as catalogs are updated, the awarded Bidder(s) shall notify all schools and departments of the changes. Prior to the release of catalog updates, awarded Bidder(s) must contact the Purchasing Department to obtain a current list of locations, contacts, and to establish new catalog effective date. Catalog information dispersal is a responsibility of the awarded Bidder(s), not the School Board.
D. ELECTRONIC CATALOGS
The School Board prefers to use a web-based version of catalogs; however, prices must be configured with the discount already taken. Online ordering may use the School Board’s Purchasing Card Program.
E. UPDATING OF CATALOGS
Bid pricing will be held to the current catalog in use by all schools and departments. Price increases will not be allowed until a new catalog has been approved by the designated buyer in the Purchasing Department. Once approved, it will be the awarded Bidder’s responsibility to distribute information of updates to each school and department utilizing this bid. Booklets and pricers used to adjust catalog pricing will not be acceptable. As catalogs require updates, it is the awarded Bidder’s responsibility to have the following:
• Catalog updates must be approved by the designated buyer in the Purchasing Department before effective date and distribution to the rest of the schools/departments.
• Distribute catalog updates to all schools and departments with notice explaining new pricing, before effective date.
• Establish effective date with buyer after the requirements above have been met.
Any price discrepancies, which occur as a result of the awarded Bidder not following the above guidelines, must be honored by the awarded Bidder.
F. NEW ITEMS
New items appearing in the awarded Bidder’s catalog released after the bid opening date are to be covered by this bid as if these items were originally included in the catalog(s) submitted with the bid.
G. TRAINING
The awarded Bidder(s) must be willing to offer training and support for schools and departments as needed. Training may include but not be limited to company introduction, setting up new users for online ordering, and review of catalog bid discounts.
2.0 SCOPE OF GOODS AND/OR SERVICES AND APPLICABLE SPECIFICATIONS
This Specification establishes the minimum requirements for this solicitation, listed and described in the body of these specifications, to be used as noted, by The School Board of Osceola County, FL. The intent of this bid is to establish a contract where the successful Bidder shall guarantee firm percentage % off catalog discount prices for the item(s) awarded to him as specified in this bid. 2.01 CATALOG BID
A. CATALOG WITH BID
All Bidders must submit a web site address or furnish an electronic price list to be used under this contract with their bid submittal.
B. CATALOGS TO SDOC LOCATIONS
Awarded Bidder(s) shall furnish the electronic information of the same catalog (s) as presented with the bid to all schools and departments within the School Board. A list of locations will be supplied to awarded Bidder(s). Catalog dispersal is a responsibility of the awarded Bidder, not the School Board.
C. CATALOGS UPDATED ANNUALLY
Each year as catalogs are updated, the awarded Bidder(s) shall notify all schools and departments of the changes. Prior to the release of catalog updates, awarded Bidder(s) must contact the Purchasing Department to obtain a current list of locations, contacts, and to establish new catalog effective date. Catalog information dispersal is a responsibility of the awarded Bidder(s), not the School Board.
D. ELECTRONIC CATALOGS
The School Board prefers to use a web-based version of catalogs; however, prices must be configured with the discount already taken. Online ordering may use the School Board’s Purchasing Card Program.
E. UPDATING OF CATALOGS
Bid pricing will be held to the current catalog in use by all schools and departments. Price increases will not be allowed until a new catalog has been approved by the designated buyer in the Purchasing Department. Once approved, it will be the awarded Bidder’s responsibility to distribute information of updates to each school and department utilizing this bid. Booklets and pricers used to adjust catalog pricing will not be acceptable. As catalogs require updates, it is the awarded Bidder’s responsibility to have the following:
• Catalog updates must be approved by the designated buyer in the Purchasing Department before effective date and distribution to the rest of the schools/departments.
• Distribute catalog updates to all schools and departments with notice explaining new pricing, before effective date.
• Establish effective date with buyer after the requirements above have been met.
Any price discrepancies, which occur as a result of the awarded Bidder not following the above guidelines, must be honored by the awarded Bidder.
F. NEW ITEMS
New items appearing in the awarded Bidder’s catalog released after the bid opening date are to be covered by this bid as if these items were originally included in the catalog(s) submitted with the bid.
G. TRAINING
The awarded Bidder(s) must be willing to offer training and support for schools and departments as needed. Training may include but not be limited to company introduction, setting up new users for online ordering, and review of catalog bid discounts.
Dates(All times are listed as
EST
)
Broadcast Date
7/1/2025 8:00 AM EST
7/1/2025 8:00 AM EST
Question End Date
7/16/2025 12:00 PM EST
7/16/2025 12:00 PM EST
Due Date
8/12/2025 2:00 PM EST
8/12/2025 2:00 PM EST
Bid Opening Date
Pre-Bid Conferences
Total: 1
(All times are listed as
EST
)
| Date | Time | Mandatory | Location |
| 7/15/2025 | 8:00 AM | No |
817 Bill Beck Blvd
Building 2000 - Purchasing Kissimmee, FL 34744 |
Documents
Total: 9
Quote/Bid
Quote/Bid Items
Additional Quote/Bid Items Fields
Quote/Bid Items
Total: 0
| # | Required | Group | Make | Model | Description | Quantity | Unit of Measure | Price/ Percent | Type |
Delivery Date
None
None
Required Files to be Uploaded by the Vendor
None
None
Shipping
None
None
Terms and Conditions
None
None
Include Shipping in Price of Items
No
No
Display Bid Tabulation to Vendors
No
No
Display Vendor Submissions to Vendors
No
No
View Vendor Submissions while Bid Solicitation is Active
No
No
Allow Options File to be Updated after Due Date
No
No
Allow Post Due Date Submission
No
No
Questions & Answers
Total: 1
| Question | Date Asked | Answer | Date Answered |
| Do we need to provide references if we currently work with SDOC on several different bids, including the current jansan catalog discount bid? Thanks | 7/1/2025 4:36:13 PM |
Commodity Codes
Total: 21
| Code | Description |
| [910-39] | Janitorial/Custodial Services |
| [485-65] | Janitorial Equipment and Supplies (Not Otherwise Classified) |
| [486-65] | Janitorial Equipment and Supplies (Not Otherwise Classified), Environmentally Certified Products |
| [910-39] | Janitorial/Custodial Services |
| [934-39] | Janitorial Equipment Maintenance and Repair |
| [958-63] | Janitorial Management Services |
| [967-45] | Janitorial Products Manufacturing Services |
| [983-38] | Janitorial Equipment Rental or Lease |
| [435-70] | Skin Cleaners, Antimicrobial: Emollient, Nonalkaline, etc. (See Class 485 for Janitorial Hand and Skin Cleaners) |
| [435-72] | Soap, Surgical Scrub (See 485-85 for Janitorial Type Scrubbing Soap) |
| [436-70] | Skin Cleaners, Antimicrobial: Emollient, Nonalkaline, etc. (See Class 485 for Janitorial Hand and Skin Cleaners), Environmentally Certified Products |
| [436-72] | Soap, Surgical Scrub (See 485-85 for Janitorial Type Scrubbing Soap), Environmentally Certified Products |
| [485-6] | Bottles, Glass (For Cleaners, Detergents, and Janitorial Supplies) |
| [485-76] | Recycled Janitorial Supplies |
| [485-8] | Bottles, Plastic (For Cleaners, Detergents, and Janitorial Supplies) |
| [485-83] | Sanitizing and Disinfecting Supplies, Janitorial |
| [486-6] | Bottles, Glass (For Cleaners, Detergents, and Janitorial Supplies), Environmentally Certified Products |
| [486-76] | Recycled Janitorial Supplies, Environmentally Certified Products |
| [486-8] | Bottles, Plastic (For Cleaners, Detergents, and Janitorial Supplies), Environmentally Certified Products |
| [486-83] | Sanitizing and Disinfecting Supplies, Janitorial, Environmentally Certified Products |
| [801-78] | Signs, Janitorial (Wet Floor, Hazardous Spill, etc.) |
Publications
Total: 0
| Publication | Date |
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