RFP 2026- 507 Gasoline and Diesel (Bulk Fuel) Bobtail Loads

Location:	Texas
Posted:	Jun 16, 2026
Due:	Jul 6, 2026
Agency:	Taylor County
Type of Government:	State & Local
Category:	91 - Fuels, Lubricants, Oils, and Waxes
Solicitation No:	RFP 2026- 507
Publication URL:	To access bid details, please log in.

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Taylor County

Purchasing Agent

Scott Henderson

600 Pecan Street

Abilene, Texas 79602

Phone - 325-738-8602

FAX - 325-674-1375

E-Mail-

scott.henderson@taylorcounty.texas.gov

REQUEST FOR PROPOSAL

TITLE: GASOLINE AND DIESEL (BULK FUEL) BOBTAIL LOADS

RFP NUMBER: RFP 2026- 507

OPENING DATE: JULY 6, 2026

OPENING TIME: 10:00 A.M.

TERM AND CONDITIONS

The Taylor County Commissioners’ Court is soliciting bids for furnishing the merchandise,

supplies, services, and/or equipment set forth in this Invitation to Bid.

All proposals must be received in the Taylor County Purchasing Office, 600 Pecan

Street, Abilene, Texas, 79602, no later than 10:00 a. m. on Monday, July 6, 2026.

Public Opening of the proposals will be held at that time in the Purchasing Conference

Room located at 600 Pecan Street, All proposals which are mailed, shipped, etc. should

be addressed as follows:

Taylor County Purchasing Department

600 Pecan Street

Abilene, Texas, 79602

All bids must be in sealed envelopes clearly marked with RFP Number and Title.

Completed Proposals must contain one (1) original and one (1) copy. Original

proposals must be clearly marked “ORIGINAL” and contain all original signatures.

The Taylor County Commissioners’ Court reserves the right to reject in whole or in part

any or all bids, waive minor technicalities, and award the bid which best serves the interest

of Taylor County.

Late bids will be returned to the Bidder unopened. Taylor County will not be responsible

for un-marked, or improperly marked bids or bids delivered to the wrong location.

Bids may be withdrawn at any time prior to the official opening. Alterations made before

opening time must be initialed by the Bidder to guarantee authenticity. After the official

opening, bids may not be amended, altered, or withdrawn without the recommendation

of the Purchasing Agent and the approval of the Taylor County Commissioners’ Court.

All bids become the property of Taylor County and will not be returned to the Bidder.

Taylor County is exempt from Federal excise and sales tax; therefore, tax must not be

included in this bid.

The undersigned agrees, if this bid is accepted, to furnish any and all items upon which

prices are offered, at the price(s) and upon the terms and conditions contained in the

Request for Proposal. The period of acceptance of this proposal will be thirty (30)

calendar days (minimum) unless the Bidder notes a different period.

Bids must be submitted on the attached Bid Worksheet. By returning the signed Bid

Worksheet, bidders certify that:

1. A packing list or other suitable shipping documents shall accompany each shipment

and shall show (a) name and address of vendor, (b) name and address of the receiving

department, (c) Taylor County Purchase Order Number (if applicable), and (d) the

description of the material shipped, including item number, quantity, etc.

2. Delivery terms and transportation charges are to be FOB Destination Freight Prepaid.

All charges for delivery and transportation are to be included in the bid price.

3. Invoices shall be sent directly to Taylor County Accounts Payable, 600 Pecan Street,

Abilene, Texas, 79602. Payments will be processed within 30 days after receipt of the

invoice or items, whichever is later. Invoices must be itemized and must reference the

Taylor County Purchase Order Number in order to be processed.

4. Payment shall not constitute an acceptance of the item(s) bid nor impair the County’s

right to inspect or any of its remedies.

5. All deliveries of materials, supplies, and equipment pertaining to this contract shall be

F. O. B. inside delivery to:

Taylor County

Precinct 1, County Barn

Edwards and Main Street

View, Texas, 79605

325-692-2130

Taylor County

Precinct 2, County Barn

S. 8 th & Cherry

Merkel, Texas 79536

325-928-5614

Taylor County

Precinct 3, County Barn

Main Street

Buffalo Gap, Texas, 79508

325-572-3366

Taylor County

Precinct 4, County Barn

1949 FM 1750, Potosi, Texas, 79602

325-690-0334

6. Hours of delivery/service shall be between 7:30 a.m. and 4:00 p.m., Monday through

Thursday, unless otherwise stipulated.

7. All prices are to be firm for the length of the contract.

8. Bids should be unit prices using the Bid Worksheet form included with this bid.

Purchases will be made on a cash basis. In case the unit price of an item differs from the

extended price for the quantity bid, the unit price shall govern.

9. The price to be paid by the County shall be that contained in the Bid Worksheet. The

Bidder warrants being no higher than Bidder’s current prices on orders by others for

products of the kind and specification covered by this agreement for similar quantities

under similar or like conditions and methods of purchase.

10. A list of references of current users is to be furnished in the bid worksheet. Failure

to do so may render the bid unresponsive. Current Taylor County vendors may omit this

requirement.

11. The bidder shall attach to the Bid Worksheet, and it shall be made a part of this bid,

regularly printed literature as published by the manufacturer, which sets out and describes

the goods, equipment, or supplies to be furnished by the bidder.

12. Any bids not conforming to the specifications shall be rejected. It will be the

responsibility of the bidder to conform to the specifications unless deviations have been

specifically cited by the vendor and acceptance made on the basis of the exception.

13. The Commissioners’ Court will award the bid, which will be followed by the issuing a

Purchase Order or a letter noting the award. The purchase order or letter of award,

together with the signed Bid Worksheet will be construed as the contractual agreement.

14. Special Notation: A comparative performance evaluation may be required to assist

in the determination of overall efficiency of similar units. This may include, but is not

limited to, samples of supplies or field test of equipment.

15. Item(s) bid is subject to the County inspection and approval within a reasonable

amount of time. If specifications are not met, material may be returned at bidder’s

expense and risk for all damages incidental to the rejection.

16. Evaluation Criteria shall include, but is not limited to the following:

A. Unit Price

B. Delivery

C. Vendor’s past performance record with Taylor County

D. Evaluation of vendor’s ability to perform.

E. Taylor County’s experience with product(s) bid

F. Special needs and requirements of Taylor County

G. Results of performance evaluation (if requested or needed)

Taylor County reserves the right to select evaluation methods deemed most appropriate.

Each bid will be evaluated on a case-by-case basis, regardless of any previous evaluation

method.

17. All insurance requirements, including Workers’ Compensation, as outlined in the

Texas State Statutes shall be met prior to any delivery and shall remain in effect during

the life of this contract.

18. Whenever an article or material is defined by describing a proprietary product or by

using the name of a manufacturer, the term “or equal” if not inserted shall be implied. The

specific article or material shall be understood as descriptive, not restrictive.

19. Quantities indicated on the Bid Worksheet are estimates based upon the best

available information. The County reserves the right to increase or decrease the

quantities to meet its actual need without any adjustments in the bid price.

20. Title and Risk of Loss of goods, supplies, equipment, or services shall not pass to

Taylor County until Taylor County actually receives and takes possession of the goods,

supplies, equipment, or services at the point(s) of delivery.

21. Continuing non-performance of the vendor in the terms of this Contract shall be a

basis for the termination of the contract by the County. Taylor County shall not pay for

work, equipment, or supplies that are unsatisfactory. Vendors will be given a reasonable

opportunity before termination to correct deficiencies. This, however, shall in no way be

construed as negating the basis for termination for non-performance.

22. Either party upon sixty- (60) day’s written notice prior to cancellation may terminate

the Contract.

23. The Bidder warrants that the product sold to the County shall conform to the

standards promulgated by the U. S. Department of Labor under the Occupational Safety

and Health Act of 1970.

24. The Bidder agrees that the goods, equipment, supplies, or services furnished under

this contract shall be covered by the most favorable commercial warranties offered by the

Bidder to any customer for such goods, equipment, supplies, or services.

25. Contractor shall provide the defense for and indemnify and hold harmless Taylor

County from all claims, suits, causes or action, and liability arising out of the execution of

this contract or in connection with Contractor’s use of the premises thereunder.

26. The Bidder shall not limit or exclude any express, written, or implied warranties and

any attempt to do so shall render this contract voidable at the option of Taylor County.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	RFP 2026- 507
Bid Title:	RFP 2026- 507 Gasoline and Diesel (Bulk Fuel) Bobtail Loads
Category:	Invitations to Bid
Status:	Open

RFP 2026- 507 Gasoline and Diesel (Bulk Fuel) Bobtail Loads

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