provide comprehensive professional Project Management and Construction Management Consulting Services

Cherelle Parker, Mayor
Tracy Borda, Interim Chief Executive Officer, Department of Aviation
REQUEST FOR PROPOSALS FOR
PROJECT/CONSTRUCTION MANAGEMENT - FEDERAL
WORK SUMMARY:
The City of Philadelphia, Department of Aviation seeks qualified Applicants to provide
comprehensive professional Project Management and Construction Management Consulting
Services for specific projects at Philadelphia International Airport ("PHL") and Northeast Philadelphia
Airport ("PNE") or "Airport". Note: Aviation maintains contracts for similar services that are of an on-
call/as-needed basis, however this opportunity includes projects that are planned in the Airport
Capital Improvement Plan (ACIP) for potential Federal Grant funding, see Appendix E.
PROPOSED COMPENSATION:
It is expected that the successful Applicant will be awarded a cost-plus, fixed-fee contract(s). The
maximum amount of the contract will be negotiated based on the estimated hours, rates, overhead,
profit and direct expenses.
RFP ISSUE DATE: June 12, 2026
RESPONSE DEADLINE:
No later than 5 pm Philadelphia Time on July 15, 2026. A complete proposal must be submitted by
this time to be considered. Proposals in-process are incomplete.
PRE-PROPOSAL MEETING:
A pre-proposal meeting will be held on June 24, 2026, at 10:00 am, Philadelphia Time. It is highly
recommended that all proposers attend.
ZOOM LINK:
https://phl-org.zoomgov.com/j/1653611642?pwd=eb8ma1vdizaT7GXaAPehlpDM0bA7dp.1
OFFICIAL RFP CONTACT:
Shannon Clark
Shannon.clark@phl.org
SUBMISSION REQUIREMENTS:
All proposals must be submitted electronically to the correct contract opportunity established for
this RFP (identified by opportunity number) through eContract Philly at
https://philawx.phila.gov/econtract/

TABLE OF CONTENTS
1. INTRODUCTION ............................................................................................................ 4
1.1 Values................................................................................................................................ 4
1.2 Contracting with the City of Philadelphia ...................................................................... 4
1.3 Contacting Us ................................................................................................................... 4
1.4 Feedback about this RFP ................................................................................................. 5
2. THE OPPORTUNITY.......................................................................................................... 6
2.1 Summary .......................................................................................................................... 6
2.2 Background ...................................................................................................................... 6
2.3 RFP Schedule .................................................................................................................... 8
2.4 Outcome Goals ................................................................................................................ 9
2.5 Award Terms .................................................................................................................... 9
3. SCOPE OF WORK ........................................................................................................ 10
3.1 Description of Services ................................................................................................. 10
3.2 Performance Metrics, Contract Management & Payments ....................................... 32
4. HOW TO SUBMIT YOUR RESPONSE ........................................................................ 32
4.1 What You Must Include in Your Proposal .................................................................... 33
4.2 How To Submit Your Application .................................................................................. 36
4.3 Proposal Binding ............................................................................................................ 38
5. HOW WE CHOOSE ..................................................................................................... 38
6. GENERAL RULES GOVERNING RFPs/PROPOSALS .................................................. 39
6.1 Health Insurance Portability and Accountability Act (HIPAA) ..................................... 41
6.2 Special Rules Applicable to Joint Ventures ................................................................... 41
6.3 Mandatory Political Contribution Disclosures and Penalties ..................................... 41
6.4 Political Contribution Limits for City Contractors ....................................................... 42
6.5 City Employee Conflict Provision .................................................................................. 42
6.6 Reservation of Rights ..................................................................................................... 43

6.7 Confidentiality and Public Disclosure .......................................................................... 43
APPENDICES .................................................................................................................. 44
Appendix A - General Provisions ........................................................................................ 44
Appendix B - City of Philadelphia Tax and Regulatory Status and Clearance Statement
45
Appendix C - Insurance Requirements .............................................................................. 46
Appendix D - Standard Form 330 Architect-Engineer Qualifications .............................. 47
Appendix E - Project List ...................................................................................................... 48

1. INTRODUCTION
1.1 Values
The City of Philadelphia is committed to ensuring all businesses have access to contracting
opportunities with the City and seeks to promote the economic development of small and local
businesses.
IF ELIGIBLE, YOU ARE ENCOURAGED TO:
Apply for Local Business Entity (LBE) certification with City's Procurement Department. If
you provide your LBE status and/or promise to have a Local Impact, this must be used by
the contracting department as a positive factor in evaluation and potential selection.
Additionally, some opportunities are exclusively reserved for LBE certified businesses.
Get Paid Faster! Enroll on the Vendor Payment Portal to effortlessly submit electronic
invoices and monitor payment progress 24/7. The process of submitting invoices through
the Vendor Payment Portal is user-friendly, efficient, and free.
1.2 Contracting with the City of Philadelphia
Consistent with our values, the City requires that all contractors and subcontractors comply with
all applicable laws, regulations, and policies, including:
1 2 3
PAYMENT OF CITY CHAPTER 17-1300.
CITY BUSINESS
BUSINESS TAXES PHILADELPHIA 21ST
LICENSES AND
OR OTHER CENTURY MINIMUM
PERMIT
INDEBTEDNESS WAGE AND BENEFITS
REQUIREMENTS
OWED TO THE CITY STANDARD
Please closely review the City's contract attachments including the standard terms and conditions
found in the General Provisions under Appendix A of this RFP. Any contract resulting from this
RFP will incorporate and be governed by these documents.
1.3 Contacting Us
For technical assistance with the eContract Philly website, email eContractPhilly@phila.gov or
call (215) 686-4914.

* Please note the phone number provided is not a live helpline.
* Allow for two (2) business days prior to any application deadline to receive a response to
your request. The City will not extend a deadline even if it has not responded to your
question or request.
* All other questions regarding the RFP, including substantive questions, must be
submitted in accordance with Section 2.3. Applicants are otherwise prohibited from
contacting City representatives concerning this RFP or related matters.
1.4 Feedback about this RFP
The City recently updated the design of the RFP we use for Professional Services and would like
feedback from vendors. If you have feedback you would like to share, please complete this
voluntary survey. Thank you.

2. THE OPPORTUNITY
2.1 Summary
This opportunity is open to prime Applicants with a minimum of ten (10) years of direct and
relevant experience as detailed in Section 3. Scope of Work. The proposed project staff shall
have knowledge of the specialized practices and limitations associated with aviation construction.
The successful Applicant must be familiar with Transportation Security Administration ("TSA") and
Federal Aviation Administration ("FAA") standards including Title 49 of the Code of Federal
Regulations, and have a working knowledge of FAA advisory circulars and all other pertinent and
relevant codes and standards, such as the Philadelphia Building Codes, and the latest edition of
the applicable National Fire Protection Association ("NFPA") Standards and Guidelines, National
Electrical Code ("NEC"), International Building Code ("IBC") and Department of Aviation
Architectural and Engineering Standards
2.2 Background
Department of Aviation Overview
The City administers the day-to-day operations of the Airport through Aviation, under the
direction of its Chief Executive Officer ("CEO"). The Airport's Chief Development Officer (CDO), or
her designee, will manage the work performed by the Applicant(s).
Project Background
Description of Philadelphia Airport System
PHL is classified by the Federal Aviation Administration ("FAA") as a large air traffic hub
(enplaning 1.0% or more of the total passengers enplaned in the U.S.). According to data
reported for calendar year 2024 by Airports Council International - North America, PHL was
ranked the twenty-first busiest airport in the United States, serving 30.9 million passengers;
twenty-fifth busiest in the nation for aircraft operations; and twentieth busiest in the nation for
cargo tonnage. The Airport serves residents and visitors from a broad geographic area that
includes eleven counties within four states: Pennsylvania, New Jersey, Delaware, and Maryland.
The Airport System consists of the following:
Philadelphia International Airport
PHL has approximately 2,598 acres located partly in the southwestern section of the City and
partly in the eastern section of Delaware County, about 7.2 miles from Center City Philadelphia.
The Airport's runway system consists of parallel Runways 9L-27R and 9R-27L, crosswind Runway
17-35, commuter Runway 8-26, and interconnecting taxiways. PHL's terminal facilities consist of
seven terminal units totaling approximately 3.3 million square feet and include ticketing areas,
passenger and baggage screening areas, passenger hold rooms and other amenities, baggage
claim areas, a variety of food, retail and service establishments, and other support areas.
Outside of the PHL terminal area, PHL also has the following: six active cargo facilities; various
support buildings; training areas; an air traffic control tower; a fixed-base operator; corporate
hangars; a fueling supply facility; two American Airlines aircraft maintenance hangars; a first-class

office complex; a 14-story hotel; seven rental car facilities; a cell-phone lot; employee parking lots;
and five public parking garages.
Northeast Philadelphia Airport
PNE is located on approximately 1,118 acres situated within the City limits, ten miles northeast of
Center City Philadelphia. PNE serves as a reliever airport for PHL and provides for general
aviation, air taxi, corporate, and occasional military use. The airport has no scheduled commercial
service. There are presently 85 T-hangars, ten corporate hangars and six open hangars for
general aviation activities.
Problem Statement
Aviation requires assistance in managing the projects and related construction in connection with
the development and improvement of the Airport. Aviation is prepared to advance multiple
airfield/non-airfield projects through 2026. The Airport operations are on a reliable increase, and
several significant projects are/will be ready for immediate construction. These improvements, as
Aviation partners with the airlines and the cargo operators, will position PHL for important
growth and long-term success. Consistent with Aviation's goals for recovery and economic
growth, on-call PM/CM work is needed to improve the airfield and non-airfield conditions, to
promptly address emergency response needs, and to assist Aviation to move projects through
smooth closeout periods.
Title VI Solicitation Notice
The Airport, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat.
252, 42 U.S.C. 2000d to 2000d-4) and the Regulations issued thereunder (49 CFR Part 21),
hereby notifies all Applicants that it will affirmatively ensure that for any contract entered into
pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair
opportunity to submit proposals in response to this invitation and will not be discriminated
against on the grounds of race, color, or national origin in consideration for an award.
Guidelines
The selection process will be carried out in compliance with the most current revised edition of
U.S. Department, Federal Aviation Administration (FAA) Advisory Circular AC No. 150/5100-14E,
"Architectural, Engineering and Planning Consultant Services for Airport Grant Projects."
Selection will be based on qualifications, not costs. After ranking, a detailed scope of work will be
developed with the highest ranked consultant. Consulting fees will then be negotiated. An
independent fee estimate (IFE) for any and all services to be performed will be conducted prior to
FAA grant award. IFE must be conducted on a reasonably detailed scope of work and utilized as a
tool when negotiating with the consultant selected for each specific project, as referenced in the
FAA Advisory Circular 150/5100-14E, Section 2.13, specifically Section 2.14.1. Any/all executed
contracts will include the appropriate federal contract provisions. The Federal contract provisions
are available on the FAA website at: http://www.faa.gov/airports/aip/procurement/.

2.3 RFP Schedule
RFP Posted June 12, 2026
A pre-proposal meeting will be held on June 24, 2026 at 10:00 am, Philadelphia
Time. It is highly recommended that all proposers attend.
Pre-Proposal
ZOOM LINK: https://phl-
Meeting
org.zoomgov.com/j/1653611642?pwd=eb8ma1vdizaT7GXaAPehlpDM0bA7dp.1
Meeting ID: 165 361 1642
P asscode: 654171
Applicant Applicants must submit questions regarding this opportunity by June 25, 2026
Questions Due at 5:00 pm Philadelphia time. All questions must be submitted via email to
Shannon.clark@phl.org.
Answers Posted
on eContract June 29, 2026, 5:00 pm Philadelphia time
Philly
Proposals Due July 15, 2026, 5:00 pm Philadelphia time
Applicant
Interviews, August 1, 2026, virtual
Presentations
(City Discretion)
Applicant
August 15, 2026
Selection
Contract
September 1, 2026
Execution
Commencement
September 1, 2026
of Work
The above dates are estimates only. Notice of changes in any pre-proposal meeting or site visit date,
time or location, due date for Applicant questions, or proposal due date will be posted as a
notice/Addendum with the original RFP on eContract Philly and will become a part of the RFP.

2.4 Outcome Goals
To ensure that the various, extensive, to-be-determined construction projects at the Airport are
managed and completed in a safe, professional manner.
Assist Aviation by providing a team, including PM/CM staff to be based at PHL, that will include,
but not be limited to:
* Prior experience and familiarity with the proposed scope of work for this on-call contract
including construction professionals thoroughly versed in each facet of airport
construction.
* Team must understand the intricacies of regulations that must be met to gain project
permits and approvals.
* The everyday attention-to-detail and stakeholder coordination that can ensure projects
finish on time and significantly under budget.
* Bring commitment and responsiveness to partnering with the Airport staff to conduct
thorough design reviews, move projects to construction NTP, and oversee the everyday
Contractor operations.
* Ensure the Airport will maintain critical airport operations while safely completing each
construction assignment with efficiency and high-quality work, responsiveness, and
customer service.
* Will address Aviation's plan for Sustainability and Resiliency.
* Will provide top notch expertise with innovative solutions.
2.5 Award Terms
Aviation reserves the right to have multiple awards.
The term of this contract is expected to start on or about
September 1, 2026 and end on or about August 31, 2027.
Term
The City may, at its sole option, amend the contract to add up to
four (4) additional terms, each not to exceed one year.
Compensation C ontract will state maximum compensation including all expenses.
Please reference Section 3.2 of this template for more information
Cost Proposal Type
on cost proposal requirements.
Terms of Payment Successful Applicant shall submit monthly invoices.
DISADVANTAGED BUSINESS ENTERPRISE (DBE) NOTICE
Due to the U.S. Department of Transportation's Interim Final Rule (effective October 3, 2025), the
DBE goal for this contract is set at 0% (zero percent).
DBE goal setting is on pause until the Pennsylvania Unified Certification Program (PA UCP)
completes its reevaluation process under 49 CFR 26.111. Once the reevaluation is complete,
DBE goals may be established for future task orders issued under this contract.

3. SCOPE OF WORK
3.1 Description of Services
This Section 3.1, Description of Services includes the requirements for the project, including the
services to be performed and the deliverables that must be met by the selected Applicant. The
City reserves the right to change certain service requirements or deliverables based on changed
circumstances, like a change in the business or technical environment or contract negotiations
with Applicant(s) selected for negotiations, without issuing a revised RFP.
This solicitation is in accordance with the U.S. Department, Federal Aviation Administration (FAA)
Advisory Circular AC No. 150/5100-14E, "Architectural, Engineering and Planning Consultant
Services for Airport Grant Projects." As such, the following projects are planned and approved -
see Appendix E, Project List.
The services are limited to those specific projects that are expected to initiate within five (5) years
of the effective date of this contract. Upon mutual and written agreement between Aviation and
the FAA, unforeseen or additional projects or work elements may be added if all conditions as
noted in the circular under Section 2.7.2 are met.
Applicants should read this section closely. An Applicant's proposed scope of work must detail
how they will meet the service requirements or achieve the deliverables and goals described in
this section. Applicants may also propose additional or revised services or deliverables to achieve
the outcomes described in Section 2.3 Outcome Goals of this RFP. However, Applicants must
explain why each of these additional services or deliverables are necessary, and when and how
they will be completed.
Service Requirements
Aviation requires at least the services listed below, including the specific tasks and work activities
described. The applicant's proposed scope of work should state in detail how it will carry out each
task, including the personnel/job titles (as identified in Section G, Organizational and Personnel
Requirements) responsible for completing the task. For each service specified, the Applicant
should propose criteria to determine when the tasks comprising the service are satisfactorily
completed. Applicants may propose additional or revised tasks and activities but should explain
why each is necessary to achieve the project objectives.
The Applicant shall propose a project team consisting of members of its staff and any
subconsultants that, in total, have all the disciplines required to complete the project
requirements. The proposed project team shall include engineers and/or design personnel and
others with the pertinent expertise required to undertake and complete the work. The Applicant,
in coordination with its subconsultants and project team, shall provide the services essential to
completion of the project. These services shall include, but not be limited to: