RFP for Green Acres Project

ORANGE COUNTY WATER DISTRICT
REQUEST FOR PROPOSALS
RFP-25-009
FOR
Green Acres Project (GAP) Reservoir
ISSUED: Monday, March 9, 2026
PROPOSALS DUE:
Monday, April 6, 2026 at 2:00 PM PT

TABLE OF CONTENTS
Section Page
1. INTRODUCTION _____________________________________________________________________ 1
2. SOLICITATION SCHEDULE _________________________________________________________ 1
2.1. Pre-Proposal Meeting _____________________________________________________________ 2
2.2. Questions Concerning Request For Proposals ___________________________________ 2
2.3. Deadline For Proposals ___________________________________________________________ 2
2.4. Pre-Submittal Activities ___________________________________________________________ 3
3. PROJECT BACKGROUND AND DESCRIPTION ______________________________________ 3
4. SCOPE OF SERVICES _______________________________________________________________ 3
5. GENERAL INFORMATION ___________________________________________________________ 3
5.1. Minimum Qualifications __________________________________________________________ 3
6. ELEMENTS OF PROPOSAL _________________________________________________________ 4
6.1 Part 1 - Statement of Qualifications _______________________________________________ 4
6.1.1 Title Page ______________________________________________________________________ 4
6.1.2 Cover letter _____________________________________________________________________ 5
6.1.3 Table of Contents ______________________________________________________________ 5
6.1.4 Experience and record of past performance. ___________________________________ 5
6.1.5 Project Team and Qualifications _______________________________________________ 5
6.1.6 Project Overview and Approach ________________________________________________ 6
6.1.7 Additional Services ____________________________________________________________ 7
6.1.8 Man-Hour Estimate _____________________________________________________________ 7
6.1.9 OCWD Standard Agreement ____________________________________________________ 7
6.1.10 Statement of Insurance Compliance ____________________________________________ 7
6.1.11 Billing __________________________________________________________________________ 7
6.1.12 Conflict of Interest _____________________________________________________________ 8
6.1.13 Equal Employment Opportunity And Affirmative Action Requirements _________ 8
6.2 Part 2 - Price Proposal (Separate Sealed Envelope) _______________________________ 8
7. PROPOSAL SUBMISSION REQUIREMENTS _________________________________________ 9
7.1. Proposal Format __________________________________________________________________ 9
7.2. Proposal Preparation Costs ______________________________________________________ 9
8. SELECTION PROCESS ______________________________________________________________ 9
8.1. Project Approach and Schedule _________________________________________________ 10
TOC - ii

TABLE OF CONTENTS
Section Page
8.2. Experience and Qualifications of the Project Manager ___________________________ 11
8.3. Experience of Firm and Other Project Team Members ___________________________ 11
8.4. Time Commitment of Key Staff __________________________________________________ 12
8.5. Record of Success on Recent Similar Project ___________________________________ 12
8.6. Man-Hour Estimate ______________________________________________________________ 13
9. SPECIAL CONDITIONS _____________________________________________________________ 13
9.1. RESERVATIONS _________________________________________________________________ 13
9.2. PUBLIC RECORDS ______________________________________________________________ 14
9.3. RIGHT TO CANCEL ______________________________________________________________ 14
9.4. ADDITIONAL INFORMATION _____________________________________________________ 14
9.5. PUBLIC INFORMATION __________________________________________________________ 14
List of Exhibits:
Exhibit A: Scope of Services
Exhibit B: Evaluation Criteria
Exhibit C: Services Agreement
List of Attachments:
Attachment No.1: RFP Submittal Checklist
TOC - iii

OCWD RFP-25-009 - Green Acres Project (GAP) Reservoir
The Orange County Water District ("OCWD" or District) is seeking proposals from
qualified and experienced firms to perform a structural inspection and provide an
engineering assessment of the Green Acres Project (GAP) reservoir located in the City
of Santa Ana. OCWD intends to evaluate the proposals received and enter into a Two-
Year Professional Services Agreement ("Agreement") with the qualified firm. The work is
expected to commence on May 6, 2026. This Agreement will be for a minimum term of
Two (2) years for the period from May 6, 2026 to May 5, 2028. The Agreement will be
monitored closely for acceptable services rendered throughout the Agreement term.
OCWD will have the option to terminate the contract in whole or in part during the
Agreement term, for any reason or no reason, without penalty, upon notice. The proposer
will not be entitled to lost profits or any other compensation not earned prior to the time
of termination.
This Request for Proposal ("RFP") describes the required scope of services, the
information that must be included in the proposal, and the proposal selection process.
Proposers are encouraged to carefully review this RFP in its entirety prior to submitting
their proposals. Failure to submit information in accordance with these requirements and
procedures may be cause for disqualification.
1. INTRODUCTION
The OCWD is an internationally recognized leader in the water industry that was formed
in 1933 by the California State Legislature which entrusted OCWD to guard and protect
the region's groundwater basin and limited water supply. OCWD's mission is to provide
a reliable supply of high-quality water that is sourced in an environmentally responsible
manner to the more than 2.5 million residents and businesses within the 270 square mile
service area of Orange County, California that OCWD serves. OCWD manages three of
Southern California's greatest water supplies, this includes protecting rights to the Santa
Ana River, managing and replenishing the Orange County Groundwater Basin, and
operating and maintaining the Groundwater Replenishment System (GWRS), the world's
largest advanced water purification system for potable water reuse. More information
regarding the OCWD can be found at www.ocwd.com.
2. SOLICITATION SCHEDULE
The solicitation schedule is summarized in the table below. OCWD reserves the right to
modify the schedule below at its discretion. Proper notification changes will be made to
interested proposers.
RFP Issued Monday, March 9, 2026
Pre-Proposal Meeting N/A
Questions Due Date Wednesday, March 18, 2026 at 2:00 PM PT
Interviews (Week of) N/A
Proposals Due Monday, April 6, 2026 at 2:00 PM PT
Agreement Award Date: May 2026
Orange County Water District
Green Acres Project (GAP) Reservoir
RFP-25-009
Monday, March 9, 2026
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OCWD RFP-25-009 - Green Acres Project (GAP) Reservoir
2.1. Pre-Proposal Meeting
There will be no mandatory pre-proposal meeting.
2.2. Questions Concerning Request For Proposals
All questions regarding the RFP must be submitted in writing before the deadline due
date of Wednesday, March 18, 2026 at 2:00 PM PT. All questions must be titled
"Question - RFP-25-009 GAP Reservoir". Responses to questions received from
prospective proposers will be formally documented in a Question and Answer (Q&A) table
that will be posted on the OCWD website: https://www.ocwd.com/working-with-us/rfp-
contracts/. The Q&A table will be updated regularly as questions are received from
prospective proposers. Questions received after the questions due date will not be
considered.
Attention: Ashlie Palamara, Contracts Administrator
Email: procurement@ocwd.com
2.3. Deadline For Proposals
Three (3) hard copies and one (1) electronic flash drive copy of the proposal must be
received in a sealed envelope by OCWD no later than Monday, April 6, 2026 at 2:00 PM
PT or such later time that OCWD may announce by an addendum at any time prior to the
proposal deadline. The envelope shall be plainly marked on the exterior "Proposal for
RFP-25-009 Green Acres Project (GAP) Reservoir" and with the name, company
name, and address of the proposer.
Proposals must be mailed or delivered in person or via courier services at the District
office listed below. To deliver submittal packages in person or via courier, please notify
the guard at the main gate for proposal drop off. Sealed envelopes will be timestamped
upon receipt at the receptionist desk.
Orange County Water District
Administration Office Building
Attention: Ashlie Palamara, Contracts Administrator
Address: 18700 Ward Street
Fountain Valley, CA 92708
It is the Proposer's responsibility to ensure that proposals are received prior to the
submittal deadline. Proposal packages should also include all signed Acknowledgment
of Addendum forms that may be issued by OCWD as part of this RFP process, as further
described below. Proposals received after the deadline will not be considered under any
circumstances. FAXED OR E-MAILED SUBMISSIONS WILL NOT BE ACCEPTED. The
OCWD will not be responsible for the proper identification and handling of any proposals
submitted incorrectly. Only responses properly submitted to OCWD will be considered.
OCWD reserves the right to reject any and/or all responses received. There will be no
formal opening of the proposals.
Orange County Water District
Green Acres Project (GAP) Reservoir
RFP-25-009
Monday, March 9, 2026
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OCWD RFP-25-009 - Green Acres Project (GAP) Reservoir
2.4. Pre-Submittal Activities
The District reserves the right to revise the RFP prior to the date the Proposals are due.
Addendums to the RFP shall be posted on the OCWD website:
https://www.ocwd.com/working-with-us/rfp-contracts/ for all interested Proposers. The
District reserves the right to extend the date by which the Proposals are due.
3. PROJECT BACKGROUND AND DESCRIPTION
The Orange County Water District (OCWD) and City of Santa Ana (City) share a reservoir
site containing a City reservoir used for storage of potable water and an OCWD reservoir
used for storage of recycled water. The site is located at the northeast corner of Bear
Street and Alton Avenue in the City of Santa Ana. The City refers to the site as "South
Station", while OCWD refers to the site as the "GAP SAR" (Green Acres Project Santa
Ana Reservoir). Both reservoirs were constructed in 1965 by the City for potable water
storage. OCWD purchased the south reservoir from the City in 1995 and performed
structural and piping retrofits in 1997. Both reservoirs are showing signs of deterioration
including concrete spalling, observable rust of reinforcement steel, and water leakage
when the water levels are high. This RFP is seeking proposals from qualified and
experienced engineering firms to perform a structural inspection and engineering
assessment of the OCWD GAP Santa Ana Reservoir.
4. SCOPE OF SERVICES
See Exhibit A.
5. GENERAL INFORMATION
The District expects the selected firm to provide quality service in accordance with
industry standards. The firm must demonstrate experience with the type of anticipated
work and must have the ability to perform all services in a timely manner upon the
request(s) from the District or the District's authorized representative. All work shall
comply with the requirements of federal, state, and local laws, and District requirements.
The Consulting Firm shall be reputable and capable of structural inspection and
engineering assessment of the Districts GAP Santa Ana Reservoir as defined in this RFP.
Acceptable performance standards include, but are not limited to, dependability,
contractor safety, demonstrated experience with anticipated work with the ability to
perform all anticipated services in a timely manner upon receipt of request, expertise in
assisting public agencies in evaluating water storage reservoirs.
5.1. Minimum Qualifications
The selected firm is required to have at minimum the following qualifications:
* The Proposal must demonstrate that the firm, or it's key personnel, has completed
structural inspection and condition assessment of at least three (3) concrete
reservoirs, not less than 2 million gallons in capacity each, within the past five (5)
Orange County Water District
Green Acres Project (GAP) Reservoir
RFP-25-009
Monday, March 9, 2026
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OCWD RFP-25-009 - Green Acres Project (GAP) Reservoir
years. Provide name of owner, name of contact, telephone number, email
address, type of work performed, and value. See Section 6.1.4.
* The structural inspection and engineering assessment shall be performed under
the responsible charge of a Professional Civil/Structural Engineer currently
registered in the State of California.
6. ELEMENTS OF PROPOSAL
The hard copy proposal shall be submitted in one sealed envelope, which shall include a
two (2) part sealed proposal where each part shall be submitted in a separate sealed
envelope. The electronic file shall include two separate PDF files, plainly marked with Part
One and Part Two as listed below:
1. Part One: the first envelope and PDF file shall be plainly marked as Part One -
Statement of Qualifications. The name and address of the Proposer shall be
marked on the physical envelope.
2. Part Two: the second envelope and separate PDF file shall be plainly marked as
Part Two - Price Proposal. The name and address of the Proposer shall be marked
on the physical envelope.
To provide a degree of consistency in the review of the written proposals, firms are
required to include the following content in their proposals. The information required
below will be used to evaluate each proposal based on the evaluation criteria outlined in
this RFP. Proposals may be deemed nonresponsive if they do not respond to all areas
specified below.
Proposals shall be prepared simply and economically, providing a straightforward and
concise description of how the proposal has satisfied all the requirements of this RFP.
Emphasis shall be on completeness and clarity of content with sufficient detail to allow
for accurate evaluation and comparative analysis. Excessive or irrelevant materials will
not be favorably received.
6.1 Part 1 - Statement of Qualifications
The following subsections describe the contents required in Part One of the proposal.
Part One of the proposal shall be of such scope and depth to sufficiently describe and
demonstrate the Proposer's understanding of and approach to the project(s).
6.1.1 Title Page
The proposer should identify the RFP title, name and title of the firm's contact person,
address, telephone number, fax number, email address, and date of proposal submission.
Orange County Water District
Green Acres Project (GAP) Reservoir
RFP-25-009
Monday, March 9, 2026
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OCWD RFP-25-009 - Green Acres Project (GAP) Reservoir
6.1.2 Cover letter
A principal of the firm authorized to commit the firm to the requirements of the RFP must
sign the cover letter. The letter should identify a contact person (name, e-mail address,
and phone number) for future communication during the selection process. And shall also
discuss the Proposer's commitment to providing high quality services, describe the firm's
understanding and approach to the services, and its ability to perform the requirements
of this RFP. Include a brief background of the firm including history, types of services
provided, number of employees, number of offices and locations with staff size and
disciplines, and any other relevant information that may be useful in determining the firm's
qualifications to provide the services described in this RFP.
6.1.3 Table of Contents
The table of contents should include a clear and complete identification by section and
page number of the submitted materials.
6.1.4 Experience and record of past performance.
Provide a minimum of three (3) references from other municipal, city, or county
governmental agencies for which the company has recently or is currently providing
structural inspection and engineering assessment on reservoirs that is equivalent or
greater in scope as being required in this RFP. Indicate the scope of work, date, contract
amount, and the name, email address, and telephone number of the client contact. Also
provide a complete list of other public agencies in California utilizing your services over
the past five (5) years. Ongoing projects currently being performed by the proposer also
may be submitted for consideration. The District at its discretion may contact the
references for additional information. Failure to provide accurate contact information may
be cause for rejection of the proposal as being nonresponsive.
6.1.5 Project Team and Qualifications
Provide an organizational chart that describes the structure of the project team,
including subconsultants. The project team description shall identify the following:
(i) The Project Manager,
(ii) The names of readily-available key personnel that will be deployed for each
task and their contact information, and the primary office locations of each
project team member,
(iii) The role each team member will play in providing services under the
Agreement, and
(iv) A written assurance that the key individuals listed and identified will be
performing the work and will not be substituted with other personnel or
reassigned to another project without the District's prior approval. The
proposal shall clearly identify who will lead the execution of assigned tasks
and the respective personnel that will be assigned to them.
Orange County Water District
Green Acres Project (GAP) Reservoir
RFP-25-009
Monday, March 9, 2026
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OCWD RFP-25-009 - Green Acres Project (GAP) Reservoir
Provide a description of the experience, qualifications including required licenses and
certifications, area of expertise or specialization, and availability (including current
workload) of the project team members, including subconsultants/subcontractors, if any.
Describe other project commitments by project team members and the anticipated level
of involvement of each team member based on the abilities and expertise required for the
type of work desired.
Provide the resumes of all members of the project team, including subconsultants/
subcontractors, as an appendix. Each resume shall not exceed three (3) pages and shall
include name and title, education, years with the company, licenses and certifications
(issue and expiration dates), home office location, relevant experience within at least the
last five (5) years, and other required qualifications discussed in this RFP.
The identified Project Manager will be OWCD's main point of contact for all assigned
projects for the duration of the Agreement. The proposal shall include the Project
Manager's contact information, including phone and e-mail address.
Once an Agreement has been executed, the Consultant must request approval from the
District in advance of any new personnel being assigned to the project. The District
reserves the right to reject or remove personnel performing services at any time for the
duration of the Agreement.
6.1.6 Project Overview and Approach
Present a narrative overview of the Proposer's understanding of the RFP requirements
and the overall approach and technical plan for accomplishing the work assignments.
Also discuss at a minimum the following:
* Ability to successfully complete work assignments within the District's required
time frame and, as necessary, on short notice,
* Approach to assignment of work within the firm and how team members will
conduct tasks and prepare anticipated deliverables,
* Describe the Proposer's project management approach and communications
protocol,
* Describe the Proposer's approach to quality assurance and control, as well as any
performance guarantees,
* Technical approach to assigned tasks, such as deployment strategies (how the
project will be implemented from mobilization to demobilization), and
* Identify current and reasonably foreseeable actual and possible constraints,
problems, and/or issues that could hinder the execution of services under the
contract, and suggest approaches to resolving or managing these constraints,
problems, and/or issues.
Orange County Water District
Green Acres Project (GAP) Reservoir
RFP-25-009
Monday, March 9, 2026
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OCWD RFP-25-009 - Green Acres Project (GAP) Reservoir
6.1.7 Additional Services
Include any comments, suggestions, or additions the Proposer may have regarding the
scope of work or any other aspects of the work that the Proposer feels would be helpful
to OCWD in selecting a firm for the services described in the RFP. Identify the potential
impact(s) or benefit(s) that these recommendations would have if accepted by OCWD.
Tasks above the minimum to complete the work described herein shall be clearly
identified as "optional" in the proposal.
6.1.8 Man-Hour Estimate
In part one of the proposal, the proposer shall include a table of the Man-Hour estimate,
summarizing labor hour breakdowns by the project tasks and subtasks identified in
Section 4.0 (including other subtasks as the Proposer sees fit) and associated personnel,
including any subconsultants, as well as total hours. Names and titles/categories of
individuals proposed to work on the project tasks/subtasks, including names of
subconsultants/ subcontractors shall be indicated. The labor hours for proposed optional
tasks, if any, shall be presented in a separate table to differentiate it from the baseline
Scope of Work.
Fully loaded hourly billing rates and proposed fee for the project tasks and subtasks
identified in Section 4.0, including proposed optional tasks, shall be provided by proposer
within part two of the proposal per Section 6.2.
6.1.9 OCWD Standard Agreement
Proposers shall provide a statement that the Proposer accepts OCWD's form of Services
Agreement attached hereto as Exhibit C. Proposers responding to this RFP must be
prepared to proceed with the Services Agreement in the form provided. Failure to comply
with this requirement may result in the Proposer being disqualified and excluded from
future procurement where applicable. The Services Agreement shall be executed by the
Proposer within ten (10) calendar days of receipt of OCWD's Notice of Award to Proposer.
6.1.10 Statement of Insurance Compliance
Proposer shall provide a statement that it will meet the insurance requirements that are
listed in the Services Agreement, attached hereto as Exhibit C. OCWD will request the
insurance forms and associated documentation when OCWD provides notice that the
Services Agreement is awarded.
6.1.11 Billing
Proposers shall provide a statement that it will meet the minimum requirements specified
here. At a minimum, the invoice for services shall include the Purchase Order Number,
Agreement Number, and the itemized summary of each authorized project task along with
the names of persons, their job titles, the hours worked, and hourly billing rates. OCWD
will provide reporting requirements to the selected firm, and the selected firm shall
Orange County Water District
Green Acres Project (GAP) Reservoir
RFP-25-009
Monday, March 9, 2026
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