RFP #010-2027
Denise Neuleib, Buyer
City of Springfield
Division of Purchases
218 E. Central
Springfield, MO 65802
CITY OF SPRINGFIELD, MISSOURI
DIVISION OF PURCHASES
Date Issued: July 10, 2026
Buyer’s Email: dneuleib@springfieldmo.gov@springfieldmo.gov
Telephone Number: 417-864-1624
REQUEST FOR PROPOSAL #010-2027
TITLE-SIGNATURE PAGE
The City of Springfield will accept electronically submitted proposals through its’ e-bidding service provider, Euna OpenBids (formerly DemandStar),
from qualified persons or firms interested in providing the following:
HOUSING QUALITY STANDARDS (HQS) / NATIONAL STANDARDS FOR THE
PHYSICAL INSPECTION OF REAL ESTATE (NSPIRE) INSPECTION SERVICES
PROPOSALS MUST BE UPLOADED INTO THE EUNA OPENBIDS (FORMERLY DEMANDSTAR) E-BIDDING SYSTEM PRIOR TO
3:00 P.M. (CDT) ON MONDAY, AUGUST 10, 2026. Proposals will be opened by the Buyer listed above. Only the names of Offerors who
submitted proposals will be read aloud publicly at the specified proposal opening date and time via teleconference. To participate, dial (605) 313-
5650, then enter access code 651222.
• Proposals shall be submitted on the forms provided and may be manually, electronically, or digitally signed by the individual authorized to
legally bind the company. Offeror must complete, execute, and submit all Pages identified with “RETURN THIS PAGE” of this RFP document
to be deemed responsive and considered for award. Failure to do so may render your proposal non-responsive.
• Proposals received after the opening date and time shall not be considered.
• The attached Terms and Conditions shall become part of any contract resulting from this request for proposal.
• The cutoff for any questions pertaining to this RFP is Friday, July 24, 2026, at 12:00 P.M. (CDT). Any questions shall be submitted in
writing to the buyer identified above.
• HAND DELIVERED, FAXED, OR EMAILED PROPOSALS WILL NOT BE ACCEPTED.
A pre-proposal conference is scheduled for Wednesday, July 22, 2026, at 11:00 A.M. (CDT). The pre-proposal conference shall be conducted via
videoconference. To participate email the Buyer, Denise Neuleib, at dneuleib@springfieldmo.gov for the link and password. All interested Offerors
are encouraged to participate
The undersigned certifies that they have the authority to bind the Offeror in a contract to supply the service or commodity in accordance with all terms and
conditions contained herein. Please type or print the information below.
Offerors are REQUIRED to complete, sign, and return this form with their submittal.
NOTE: All businesses doing business in the State of MO should be registered with the Missouri Secretary of State. Upon MO registration, a charter
number is issued and should be identified below. If your business is exempt, the exemption number should be referenced below, in lieu of a charter
number.
Company Name
Authorized Person (Print)
Address
City/State/Zip
Telephone #
Email Address
Revised: BC: 02/04/2026
Reviewed by Law: 03/06/2024
Signature
Title
Fax #
Date
Tax ID #
State of Missouri Charter Number or Exemption Number
Page 1 of 41
RETURN THIS PAGE
RFP #010-2027
LEGAL NOTICE:
REQUEST FOR PROPOSAL #010-2027
The City of Springfield will electronically accept submitted proposals through its’ e-bidding service provider, Euna OpenBids (formerly
DemandStar) from qualified persons or firms interested in providing the following: Housing Quality Standards (HQS) / National
Standards for the Physical Inspection of Real Estate (NSPIRE) Inspection Services.
VENDOR NOTE 1: To register with Euna OpenBids (formerly DemandStar) go to: https://www.demandstar.com/registration
VENDOR NOTE 2: For information on how to navigate Euna OpenBids (formally DemandStar) go to:
https://network.demandstar.com/agency-support-2/
VENDOR NOTE 3: If you have issues registering or uploading a proposal, please contact Euna OpenBids (formerly DemandStar) toll-
free at (866) 273-1863. Euna OpenBids (formerly DemandStar) office hours are 8:00 A.M. to 7:00 P.M. Central Time, Monday through
Friday. You can also contact the Division of Purchases at (417) 864-1620 or the Buyer stated on the Title-Signature Page of this
solicitation document between the hours of 8:00 A.M. to 5:00 P.M. Central Time, Monday through Friday.
It is strongly recommended that Offerors register with Euna OpenBids (formerly DemandStar) as soon as possible to ensure your ability
to provide a response to this solicitation by the due date and time.
Proposals must be received electronically in the City’s e-bidding service provider Euna OpenBids (formerly DemandStar) by 3:00 P.M. (CDT)
on MONDAY, AUGUST 10, 2026. Only the names of Offerors who submitted proposals will be read aloud publicly at the specified
proposal opening date and time via teleconference. To participate, dial (605) 313-5650, then enter access code 651222.
Proposal documents and any addendums are available via the following methods:
1. By accessing the City’s e-bidding service, Euna OpenBids (formerly DemandStar):
https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029
2. By accessing the Division of Purchases’ webpage: https://www.springfieldmo.gov/bids.aspx
A pre-proposal conference is scheduled for Wednesday, July 22, 2026, at 11:00 A.M. (CDT). The pre-proposal conference shall be
conducted via videoconference. To participate email the Buyer, Denise Neuleib, at dneuleib@springfieldmo.gov for the link and
password. All interested Offerors are encouraged to participate.
For any contract for services greater than $5,000, the successful Offeror shall comply with § 285.530, RSMo., as amended, and (1)
provide by sworn affidavit affirmation that it does not knowingly employ any person who is an unauthorized alien and (2) provide
documentation affirming its enrollment and participation in a federal work authorization program with respect to the employees
working in connection with this contract. The required documentation affirming enrollment must be from the federal work
authorization program provider. A letter from the Service Provider reciting compliance is not sufficient. A signed and notarized Work
Authorization Affidavit and the Electronic Signature Page from the E-Verify program shall be provided prior to the issuance of a contract.
The requirements of 49 CFR Part 26 including any amendments thereto apply to this contract. It is the policy of the City to practice
nondiscrimination based on race, color, sex, or national origin in the award or performance of this contract. The City encourages
participation by all firms qualifying under this solicitation regardless of business size or ownership.
The City, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4), 28
CFR § 50.3, and 49 CFR Part 21, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to
this advertisement, all Contractors will be afforded full opportunity to submit bids in response to this invitation and will not be
discriminated against on the grounds of the owner’s race, color, national origin, sex, creed, age, or disability in consideration for an
award.
Revised: 02/04/2026
Reviewed by Law: 03/06/2024
Page 2 of 41
Cover Title-Signature Page
Legal Notice
Table of Contents
TABLE OF CONTENTS
Description of Project and Services Required
1.0 Introduction
2.0 Scope of Services
3.0 City Provided Services
4.0 Additional Agreements
5.0 Timeline for RFP Process and Project Completion
PART I
PART II
Standard Instructions to Offerors and Conditions of Request for Proposal
1.0 Definitions and Interpretations
2.0 Preparation of Proposals
3.0 Submission of Proposals
4.0 Legal Name and Signature
5.0 Modifications, Corrections, or Withdrawal of Proposals
6.0 Clarification and Addenda
7.0 Responsive and Responsible Offeror
8.0 Reserved Rights
9.0 The Right to Audit
10.0 Right to Protest
11.0 Ethical Standards
12.0 Applicable Law
13.0 Jurisdiction
14.0 Collusion
15.0 Conflict
16.0 Debarment and Suspension Status
17.0 RFP Forms
18.0 Payment Terms
19.0 Regulations
20.0 Proposal Opening
21.0 Request for Additional Information
22.0 Contract Documents
23.0 Ownership of Documents
24.0 Confidentiality of Documents
25.0 Equal Opportunity Clause
26.0 Business License
27.0 Nonresident/Foreign Contractors
Format, Content, and Submission of Proposals
1.0 Forms and Attachments
2.0 Proposal Due Date
3.0 Addenda
4.0 Selection Process
5.0 Awards
6.0 Budgetary Constraints
7.0 Order of Precedence
8.0 Affidavit for Service Contracts
9.0 Open Competition
10.0 Additional Purchases by Other Public Entities
11.0 Work Authorization Affidavit and E-Verify
Revised: 02/04/2026
Reviewed by Law: 03/06/2024
PART III
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RFP #010-2027
12.0 Insurance Requirements
13.0 Compliance
14.0 Sample Contract
15.0 Renewal Option
16.0 Questions Regarding Specifications or Proposal Process
17.0 Criteria for Award
Enclosure I, Proposal Ranking Score Sheet
Enclosure II, Interview Ranking Score Sheet
Enclosure III, Table of Contents for Submittal
Form No. 1: Provider Profile
Form No. 2: Key Outside Consultants
Form No. 3: List of References and Experience
Form No. 4: Personnel Qualifications
Form No. 5: Project Approach Narrative
Form No. 6A: Fee Schedule
Form No. 7: Affidavit of Compliance
Form No. 8: Certification Regarding Potential Conflicts of Interest
Form No. 9: Certification of Signature Authority Form
Form No. 10: Statement of “No Proposal”
Insurance Requirements
PART IV
Standard Terms and Conditions
PART V
RFP #010-2027
Revised: 02/04/2026
Reviewed by Law: 03/06/2024
Page 4 of 41
RFP #010-2027
PART I
DESCRIPTION OF PROJECT AND SERVICES REQUIRED
1.0 INTRODUCTION/DESCRIPTION OF PROJECT/SERVICES:
The City of Springfield is seeking proposals from qualified firms/providers to: The City of Springfield is seeking qualified firms or
persons to provide Housing Quality Standards (HQS) / National Standards for the Physical Inspection of Real Estate (NSPIRE)
Inspection Services to comply with HUD regulations under the HOME program. The City requires inspection of certain properties
in accordance with the HOME regulation (24 CFR 92.251 (a)(2)) using the Housing Quality Standards (HQS) in 24 CFR Part 982.401.
A contract will be issued in the form of a one (1) year term contract with the option to renew the contract for four (4) additional one-
year terms.
Note: HUD is planning on changing from HQS inspection protocol to National Standards for the Inspection of Real Estate (NSPIRE) for
HOME Rental properties; 60 days’ notice of the change will be given when HUD establishes it. Contractor’s already familiar with
NSPIRE may implement that immediately using the Housing Choice Voucher inspection protocol.
2.0 SCOPE OF SERVICES
Contractor shall provide all labor, supervision, materials and supplies, tools, equipment, transportation, licenses, permits, taxes,
insurance and any other items necessary to perform Housing Quality Standards (HQS) / NSPIRE Inspection Services, as required,
during the term of the contract at the prices set forth in the Contractor’s bid.
2.1 UNIT DESCRIPTION: Our typical units are scattered-site single-family houses (1-4 units) with the predominant amount being
single-family houses. There are no Section 8 voucher holder occupants as those units are inspected by the local housing
authority. The City has approximately 139 units to inspect. These are managed by approximately 19 property
managers/owners. This number represents a two year backlog of units needing inspection. Typically, the average is 80-90
inspections per year. All inspections are the tri-annual inspections required by the HOME program. A list of units to be
inspected, contact names and phone numbers will be provided to the Contractor upon award.
2.2 LOCATION: All units are located in Springfield, Missouri.
2.3 SCHEDULE OF COMPLETION: A proposed schedule of completion for annual inspections shall be provided with your proposal
submittal. Use FORM NO. 4: PROJECT APPROACH provided. Assume a start date of October 1, 2026.
2.4 CONTRACTOR QUALIFICATIONS: Contractor shall provide qualified inspectors to conduct HQS / NSPIRE inspections.
Resume(s) shall be provided with your proposal submittal for all inspectors assigned to this project. Resumes shall include
experience and certification/training in HQS / NSPIRE inspections. Use FORM NO. 4: PERSONNEL QUALIFICATIONS provided.
2.5 CONTRACTOR REQUIREMENTS: The contractor must provide the following during the inspection period:
2.5.1 Contractor shall fully coordinate its schedule in the performance of the contract with the property owners or their
agents.
2.5.2 Copies of the completed HQS / NSPIRE inspection or re-inspection reports (HUD Form 52580) with each invoice.
Electronic files are acceptable for payment with hard copies to follow.
2.5.3 Monthly progress reports including the list of deficiencies on first inspection and subsequent final inspections (Not
required if inspection reports are submitted monthly).
2.5.4 Notification to the designated City staff of any un-cooperative owners/property managers (if any) in order to allow
the City staff to assist in obtaining access to the property for Inspection.
2.5.5
An opportunity for City staff to attend and observe up to six of the initial inspections with your inspector for the
purpose of clarifying any policy questions regarding customer contacts and observing the methods and
thoroughness of inspection.
Revised: 02/04/2026
Reviewed by Law: 03/06/2024
Page 5 of 41
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
